Award

Filming and editing videos for the 2023 Accolades awards

SOCIAL CARE WALES

This public procurement record has 2 releases in its history.

Award

13 Oct 2023 at 16:27

S2W Notice - Website Contract Award Notice
Tender

11 Nov 2022 at 08:52

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

Social Care Wales is seeking a contractor for filming and editing videos for the 2023 Accolades awards. The project involves filming finalists in three categories, with filming to be completed between 27 February and 17 March 2023. The location for filming will be based on finalist selection, with a requirement for Welsh-speaking team members for interviews. Final edited versions of the films are expected to be delivered by 31 March 2023.

This tender opportunity in the services category presents a chance for film production and event services companies to showcase their expertise. Businesses skilled in video filming, editing, and bilingual captioning are well-suited to compete. The open procurement method allows for a transparent and competitive tender process, with submission deadline set for 30 November 2022. This contract with Social Care Wales offers significant growth prospects for businesses with the required capabilities.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Filming and editing videos for the 2023 Accolades awards

Notice Description

What is required/ 'The requirements'We are looking for a contractor who will be responsible for filming and editing videos for the Accolades awards ceremony. This time, we will only require filming to be done of finalists in the three categories for organisations or teams.This will involve:- filming a maximum of nine projects that have reached the final stage of the awardsFor each of the nine, this will mean travelling to a location where an organi-sation or team is based and filming interviews with individuals and footage of activities and the setting which can be used as cut-away shots to make the films more interesting and informative. There is usually a fairly even geo-graphical split of projects reaching the final stage. Therefore, you should base your costs and expenses on filming three in north Wales and three each in the south west and south east. We will not know the exact loca-tions for filming until the judges have selected the finalists on or around 17 February. We would then wish the supplier to organise the filming and carry it out between 27 February and 17 March 2023. We will give you the questions to ask those who will need to be interviewed. Some of the in-terviewees may wish to be interviewed in Welsh. Therefore, the supplier will need to have a Welsh-speaking team member to assist in those instances.- editing footage from the nine projects to create individual films that are no longer than two minutes each in lengthSuppliers should allow for at least two sets of changes being made to the first versions of the films.- creating and including a consistent style of captions to start and end the films, as well as for the names of intervieweesAll wording for titles and captions will have to be bilingual, with Welsh being coming first. We will not require the supplier to include subtitles on the films.- including suitable background music on all the films- adding consistent captions, titles and background music to a series of self-filmed videos of the finalists in the two categories for individualsThese captions, titles and music will need to be consistent with those used in the videos the supplier will film for us. There will be no more than eight of these videos.- 'stitching' together the final, agreed films for each of the five categoriesThis is so they can be shown one after the other when each category is fea-tured at the awards ceremony. We will still need all the films to be available as stand alone videos for future use.- compiling a two-minute montage, with suitable upbeat music, of selected footage from the films, as well as other footage we will have of finalists from the two categories for individuals- delivering final edited versions of the films by 31 March 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-126479
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=126479
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
S2W Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

32354000 - Film products

32354500 - Video films

44176000 - Film

79952000 - Event services

92111310 - Entertainment film production

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20232 years ago
Submission Deadline
30 Nov 2022Expired
Future Notice Date
Not specified
Award Date
17 Jan 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOCIAL CARE WALES
Contact Name
Procurement Team
Contact Email
Not specified
Contact Phone
+44 3003033444

Buyer Location

Locality
CARDIFF
Postcode
CF10 1EW
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

MAGENTA PHOTOGRAPHY

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-126479-2023-10-13T16:27:58Z",
    "date": "2023-10-13T16:27:58Z",
    "ocid": "ocds-kuma6s-126479",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-50",
            "name": "Social Care Wales",
            "address": {
                "streetAddress": "South Gate House, Wood Street,",
                "locality": "Cardiff",
                "postalCode": "CF10 1EW"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "telephone": "+44 3003033444",
                "url": "http://www.socialcare.wales"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    }
                ]
            }
        },
        {
            "id": "org-23",
            "name": "Social Care Wales",
            "address": {
                "streetAddress": "South Gate House, Wood Street,",
                "locality": "Cardiff",
                "postalCode": "CF10 1EW"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "telephone": "+44 3003033444",
                "url": "http://www.socialcare.wales"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "org-84",
            "name": "Magenta Photography Limited",
            "address": {
                "streetAddress": "54 Bute Street,",
                "locality": "Cardiff",
                "postalCode": "CF105AF"
            },
            "contactPoint": {
                "url": "http://studiomagenta.co.uk"
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "name": "Social Care Wales",
        "id": "org-23"
    },
    "tender": {
        "id": "ocds-kuma6s-126479-tender-135579",
        "title": "Filming and editing videos for the 2023 Accolades awards",
        "description": "What is required/ 'The requirements'We are looking for a contractor who will be responsible for filming and editing videos for the Accolades awards ceremony. This time, we will only require filming to be done of finalists in the three categories for organisations or teams.This will involve:- filming a maximum of nine projects that have reached the final stage of the awardsFor each of the nine, this will mean travelling to a location where an organi-sation or team is based and filming interviews with individuals and footage of activities and the setting which can be used as cut-away shots to make the films more interesting and informative. There is usually a fairly even geo-graphical split of projects reaching the final stage. Therefore, you should base your costs and expenses on filming three in north Wales and three each in the south west and south east. We will not know the exact loca-tions for filming until the judges have selected the finalists on or around 17 February. We would then wish the supplier to organise the filming and carry it out between 27 February and 17 March 2023. We will give you the questions to ask those who will need to be interviewed. Some of the in-terviewees may wish to be interviewed in Welsh. Therefore, the supplier will need to have a Welsh-speaking team member to assist in those instances.- editing footage from the nine projects to create individual films that are no longer than two minutes each in lengthSuppliers should allow for at least two sets of changes being made to the first versions of the films.- creating and including a consistent style of captions to start and end the films, as well as for the names of intervieweesAll wording for titles and captions will have to be bilingual, with Welsh being coming first. We will not require the supplier to include subtitles on the films.- including suitable background music on all the films- adding consistent captions, titles and background music to a series of self-filmed videos of the finalists in the two categories for individualsThese captions, titles and music will need to be consistent with those used in the videos the supplier will film for us. There will be no more than eight of these videos.- 'stitching' together the final, agreed films for each of the five categoriesThis is so they can be shown one after the other when each category is fea-tured at the awards ceremony. We will still need all the films to be available as stand alone videos for future use.- compiling a two-minute montage, with suitable upbeat music, of selected footage from the films, as well as other footage we will have of finalists from the two categories for individuals- delivering final edited versions of the films by 31 March 2023.",
        "procurementMethod": "open",
        "mainProcurementCategory": "services",
        "submissionMethodDetails": "www.sell2wales.gov.wales",
        "tenderPeriod": {
            "endDate": "2022-11-30T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2022-12-12T00:00:00Z"
        },
        "documents": [
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-1",
                "title": "Cais am Ddyfynbris a Manyleb",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=1",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-2",
                "title": "Request for Quote and Specification",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=2",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-3",
                "title": "Atodiad 1 - Taflen Glawr",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=3",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-4",
                "title": "Appendix 1 - Cover Sheet",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=4",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-5",
                "title": "Atodiad 2 - Dogfen Ymateb Materion Technegol / Ansawdd",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=5",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-6",
                "title": "Appendix 2 - Technical / Quality Response Document",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=6",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-7",
                "title": "Atodiad 3 - Dogfen Ymateb Materion Ariannol / Prisio",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=7",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-8",
                "title": "Appendix 3 - Financial / Pricing Response Document",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=8",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-9",
                "title": "Atodiad 4 - Canllawiau ton llais Gofal Cymdeithasol Cymru",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=9",
                "datePublished": "2022-11-11T08:52:15Z",
                "dateModified": "2022-11-11T08:52:15Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-10",
                "title": "Appendix 4 - Social Care Wales's tone of voice guidelines",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=10",
                "datePublished": "2022-11-11T08:52:16Z",
                "dateModified": "2022-11-11T08:52:16Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-11",
                "title": "Atodiad 5 - Canllawiau brandio Gofal Cymdeithasol Cymru",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=11",
                "datePublished": "2022-11-11T08:52:16Z",
                "dateModified": "2022-11-11T08:52:16Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-12",
                "title": "Appendix 5 - Social Care Wales's branding guidelines",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=12",
                "datePublished": "2022-11-11T08:52:16Z",
                "dateModified": "2022-11-11T08:52:16Z",
                "format": "application/pdf"
            },
            {
                "id": "ocds-kuma6s-126479-document-126479-NOV418007-13",
                "title": "Social Care Wales - Terms and Conditions",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV418007&idx=13",
                "datePublished": "2022-11-11T08:52:16Z",
                "dateModified": "2022-11-11T08:52:16Z",
                "format": "application/pdf"
            }
        ],
        "communication": {
            "atypicalToolUrl": "https://www.sell2wales.gov.wales"
        },
        "additionalClassifications": [
            {
                "id": "32354000",
                "description": "Film products",
                "scheme": "CPV"
            },
            {
                "id": "32354500",
                "description": "Video films",
                "scheme": "CPV"
            },
            {
                "id": "44176000",
                "description": "Film",
                "scheme": "CPV"
            },
            {
                "id": "79952000",
                "description": "Event services",
                "scheme": "CPV"
            },
            {
                "id": "92111310",
                "description": "Entertainment film production",
                "scheme": "CPV"
            }
        ]
    },
    "noticetype": "S2W Notice - Website Contract Award Notice",
    "awards": [
        {
            "id": "ocds-kuma6s-126479-award-135579-61",
            "suppliers": [
                {
                    "id": "org-84",
                    "name": "Magenta Photography Limited"
                }
            ],
            "items": [
                {
                    "id": "ocds-kuma6s-126479-awarditem-135579-61"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "ocds-kuma6s-126479-award-135579-61",
            "awardID": "ocds-kuma6s-126479-award-135579-61",
            "status": "active",
            "dateSigned": "2023-01-17T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "ocds-kuma6s-126479-bidsstatistic-135579-61",
                "measure": "bids",
                "value": 15
            }
        ]
    }
}