Planning

Design, Supply, Installation and Maintenance of Mechanical/Electrical Equipment to Control/Management of the Queensgate Tunnel

CARDIFF COUNCIL

This public procurement record has 1 release in its history.

Planning

21 Oct 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Cardiff Council is initiating a procurement process for the "Design, Supply, Installation and Maintenance of Mechanical/Electrical Equipment to Control/Management of the Queensgate Tunnel." This process is currently in the planning stage as of 21 October 2024. The procurement falls under the industry category of General Public Services and Health and Social Care, with a primary focus on services. The location for the project is Cardiff, specifically the Queensgate Tunnel. The contract will employ the NEC 4 Term Service contract, offering flexibility and an ongoing provision of services. Key stakeholders include Cardiff Council as the buyer, with William Rees serving as the contact point.

This tender presents significant business growth opportunities, particularly for firms specialising in mechanical and electrical systems maintenance, infrastructure management, and related services. Potential contractors can benefit from a three-year term with a possible one-year extension, contingent on performance. The scope includes fault attendance, maintenance of various tunnel systems, periodic inspections, and electrical testing to BS7671 standards. Companies experienced in electrical, pump, generator, and lane control system maintenance, as well as those capable of design and modelling services, will find this tender particularly relevant. The initial notice indicates a formal procurement process may follow, providing ample preparation time for interested businesses.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Design, Supply, Installation and Maintenance of Mechanical/Electrical Equipment to Control/Management of the Queensgate Tunnel

Notice Description

The proposed contract will provide a mechanism for the provision of additional services. It is proposed to use the NEC 4 Term Service contract which allows services to be provided continuously over the contract period and/or on an additional task by task call-off basis, therefore providing the Authority with flexibility as to the quantities of Works ordered (as long as the FTS value is sufficient). The contract manager will ensure that the proposed contract is regularly benchmarked to confirm continued Value for Money.

Lot Information

Lot 1

The proposed contract will provide a mechanism for the provision of additional services. It is proposed to use the NEC 4 Term Service contract which allows services to be provided continuously over the contract period and/or on an additional task by task call-off basis, therefore providing the Authority with flexibility as to the quantities of Works ordered (as long as the FTS value is sufficient). The contract manager will ensure that the proposed contract is regularly benchmarked to confirm continued Value for Money. The proposed contract will include the following service area provisions: - - Fault attendance and maintenance at all Tunnel electrical and mechanical systems and related infrastructure and systems which includes: - EPCMS and PLC maintenance, hardware and software - Rotating Plank Signs (RPS) and all associated cabling, interconnections and network communications - Pump maintenance - UPS Maintenance - Generator Maintenance - Jet Fab Maintenance - A470 North Rd Lane Control System - Periodic inspections. - Electrical Testing to BS7671. - Fault Management and Asset Management. - Supply / Installation of Equipment (if required). - Design / Modelling Service (if required) The proposed contract will be for a 3-year term with an option to extend for a further 12 months depending on Contractor performance in the first 3-years. This process is intended to inform the Council's understanding of the market and is not part of a formal procurement process. Should the Council decide to proceed, a formal procurement process may follow at a later date.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-145336
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145336
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

63 - Supporting and auxiliary transport services; travel agencies services

71 - Architectural, construction, engineering and inspection services

CPV Codes

34993100 - Tunnel lighting

45221240 - Construction work for tunnels

45221241 - Road tunnel construction work

45221242 - Railway tunnel construction work

45233139 - Highway maintenance work

45310000 - Electrical installation work

45315100 - Electrical engineering installation works

45317100 - Electrical installation work of pumping equipment

50230000 - Repair, maintenance and associated services related to roads and other equipment

50511000 - Repair and maintenance services of pumps

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

51100000 - Installation services of electrical and mechanical equipment

63712300 - Bridge and tunnel operation services

63712320 - Tunnel operation services

71334000 - Mechanical and electrical engineering services

71631400 - Technical inspection services of engineering structures

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
20 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF COUNCIL
Contact Name
William Rees
Contact Email
highwayswasteandparks@cardiff.gov.uk
Contact Phone
+44 2920873732

Buyer Location

Locality
CARDIFF
Postcode
CF10 4UW
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493079
    Design, Supply, Installation and Maintenance of Mechanical/Electrical Equipment to Control/Management of the Queensgate Tunnel - The proposed contract will provide a mechanism for the provision of additional services. It is proposed to use the NEC 4 Term Service contract which allows services to be provided continuously over the contract period and/or on an additional task by task call-off basis, therefore providing the Authority with flexibility as to the quantities of Works ordered (as long as the FTS value is sufficient). The contract manager will ensure that the proposed contract is regularly benchmarked to confirm continued Value for Money.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-kuma6s-145336-2024-10-21T00:00:00Z",
    "date": "2024-10-21T00:00:00Z",
    "ocid": "ocds-kuma6s-145336",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-6",
            "name": "Cardiff Council",
            "identifier": {
                "legalName": "Cardiff Council"
            },
            "address": {
                "streetAddress": "County Hall, Atlantic Wharf",
                "locality": "Cardiff",
                "region": "UKL22",
                "postalCode": "CF10 4UW"
            },
            "contactPoint": {
                "name": "William Rees",
                "email": "highwayswasteandparks@cardiff.gov.uk",
                "telephone": "+44 2920873732"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Regional or local authority",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    },
                    {
                        "description": "Health and Social Care",
                        "scheme": "COFOG"
                    }
                ],
                "url": "https://www.cardiff.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Cardiff Council",
        "id": "org-6"
    },
    "planning": {
        "documents": [
            {
                "id": "OCT493079",
                "documentType": "plannedProcurementNotice",
                "title": "Design, Supply, Installation and Maintenance of Mechanical/Electrical Equipment to Control/Management of the Queensgate Tunnel",
                "description": "The proposed contract will provide a mechanism for the provision of additional services. It is proposed to use the NEC 4 Term Service contract which allows services to be provided continuously over the contract period and/or on an additional task by task call-off basis, therefore providing the Authority with flexibility as to the quantities of Works ordered (as long as the FTS value is sufficient). The contract manager will ensure that the proposed contract is regularly benchmarked to confirm continued Value for Money.",
                "url": "https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493079",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-kuma6s-145336-tender-145336",
        "title": "Design, Supply, Installation and Maintenance of Mechanical/Electrical Equipment to Control/Management of the Queensgate Tunnel",
        "description": "The proposed contract will provide a mechanism for the provision of additional services. It is proposed to use the NEC 4 Term Service contract which allows services to be provided continuously over the contract period and/or on an additional task by task call-off basis, therefore providing the Authority with flexibility as to the quantities of Works ordered (as long as the FTS value is sufficient). The contract manager will ensure that the proposed contract is regularly benchmarked to confirm continued Value for Money.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71631400",
                        "scheme": "CPV"
                    },
                    {
                        "id": "71334000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50511000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50230000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45233139",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45310000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45315100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50532000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45317100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "34993100",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45221240",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45221241",
                        "scheme": "CPV"
                    },
                    {
                        "id": "45221242",
                        "scheme": "CPV"
                    },
                    {
                        "id": "63712300",
                        "scheme": "CPV"
                    },
                    {
                        "id": "63712320",
                        "scheme": "CPV"
                    }
                ],
                "deliveryLocation": {
                    "description": "Queensgate Tunnel"
                },
                "deliveryAddresses": [
                    {
                        "region": "UKL22"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "ocds-kuma6s-145336-document-145336-OCT493079-1",
                "title": "Please see PIN Notice attached.",
                "url": "https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493079&idx=1",
                "datePublished": "2024-10-21T15:30:06Z",
                "dateModified": "2024-10-21T15:30:06Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The proposed contract will provide a mechanism for the provision of additional services. It is proposed to use the NEC 4 Term Service contract which allows services to be provided continuously over the contract period and/or on an additional task by task call-off basis, therefore providing the Authority with flexibility as to the quantities of Works ordered (as long as the FTS value is sufficient). The contract manager will ensure that the proposed contract is regularly benchmarked to confirm continued Value for Money. The proposed contract will include the following service area provisions: - - Fault attendance and maintenance at all Tunnel electrical and mechanical systems and related infrastructure and systems which includes: - EPCMS and PLC maintenance, hardware and software - Rotating Plank Signs (RPS) and all associated cabling, interconnections and network communications - Pump maintenance - UPS Maintenance - Generator Maintenance - Jet Fab Maintenance - A470 North Rd Lane Control System - Periodic inspections. - Electrical Testing to BS7671. - Fault Management and Asset Management. - Supply / Installation of Equipment (if required). - Design / Modelling Service (if required) The proposed contract will be for a 3-year term with an option to extend for a further 12 months depending on Contractor performance in the first 3-years. This process is intended to inform the Council's understanding of the market and is not part of a formal procurement process. Should the Council decide to proceed, a formal procurement process may follow at a later date.",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-01-20T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "51100000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Please send all queries to the HighwaysWasteandParks@cardiff.gov.uk inbox. NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145336. (WA Ref:145336)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145336"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}