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LIT0610 The University of Edinburgh Short Lease Properties

University Of Edinburgh

This public procurement record has 2 releases in its history.

Award

18 May 2020 at 01:00

PCS Notice - Website Contract Award Notice
Tender

13 Feb 2019 at 00:00

PCS Notice - Website Contract Notice
Summary of the contracting process

The University of Edinburgh is currently engaged in a public procurement process titled "LIT0610 The University of Edinburgh Short Lease Properties," focusing on the property maintenance and compliance testing services for short lease properties owned by private landlords and rented to students. The procurement falls under the education sector and is located in Edinburgh, UK. This tender is conducted using an open procedure via the Public Contracts Scotland – Tender portal, with the submission deadline set for March 8, 2019. Key suppliers have been successfully awarded contracts for two lots: "Property Maintenance" and "Legal Compliance and Certification," with contract values of £40,000 and £30,000 respectively, signed on April 23, 2019.

This procurement presents significant business opportunities for SMEs specialising in property maintenance and compliance services. Companies with expertise in multi-trade services—including plumbing, electrical work, gas and heating, and general maintenance—would be well-suited to compete. Given the focus on timely response for emergency repairs and adherence to legal compliance standards, businesses that can ensure reliable, round-the-clock service and demonstrate compliance with the required qualifications are likely to benefit from this engaging procurement initiative.

How relevant is this notice?

Notice Information

Notice Title

LIT0610 The University of Edinburgh Short Lease Properties

Notice Description

1.19. The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.

Lot Information

Property Maintenance

The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. Accommodation Catering and Events - Continuing and Family Student Accommodation currently manage a portfolio of 150 short lease properties on behalf of a variety of landlords, although this figure is subject to change. To support the maintenance and legal compliance requirements of this portfolio, we seek to appoint suppliers to deliver works/services in the following two lots, lot 1 Property Maintenance and Lot 2 Legal Compliance and Certification.Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier. Multi trade supplier, including as a minimum handyman, joinery, plumbing, electrical, gas and heating engineer, glazier, plasterer, locksmith, roofer and painter to attend to the University's maintenance requirements. This will include planned and reactive maintenance/ repairs and also HMO remedial work, the supplier is therefore required to have familiarity with HMO requirements. Often work may be required to be completed within a 24 hour period, as a result of the tight turnaround in the properties. This will also include emergency repairs, which require a response within a 2 hour period. We require all trades to be available for routine call outs and out of hours/emergency call outs 365 days a year 24 hours a day.. Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier.

Renewal: Will be reviewed at the end of the contract period.

Legal Compliance and Certification

The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. Accommodation Catering and Events - Continuing and Family Student Accommodation currently manage a portfolio of 150 short lease properties on behalf of a variety of landlords, although this figure is subject to change. To support the maintenance and legal compliance requirements of this portfolio, we seek to appoint suppliers to deliver works/services in the following two lots, lot 1 Property Maintenance and Lot 2 Legal Compliance and Certification.Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier. A single point supplier to provide annual safety checks required to meet our legal and regulatory standards. These include but are not restricted to the following: - Landlords Gas Safety Checks - Portable Appliance Testing - Electrical Installation Condition Reports - Emergency Light Testing - All L8 related standards - Fire alarm maintenance - Fire risk assessment - Fire equipment maintenance - Energy Performance Certificate - Asbestos Surveys - Boiler service Package deal for having multiple tests done simultaneously. This will also allow the University to offer this to prospective new landlords.. Suppliers will have the option of bidding for one or both lots. Both lots will have 2 suppliers awarded to them on a ranked basis. Work shall be offered to the first ranked supplier in the first instance, If the offer is declined to the supplier cannot meet the service requirements the work will then be offered to the second ranked supplier.

Renewal: Upon contract review

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000573629
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386745
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

39700000 - Domestic appliances

39710000 - Electrical domestic appliances

39721100 - Domestic cooking appliances

39721410 - Gas appliances

44621200 - Boilers

45260000 - Roof works and other special trade construction works

45315000 - Electrical installation work of heating and other electrical building-equipment

45315100 - Electrical engineering installation works

45410000 - Plastering work

45421000 - Joinery work

45442100 - Painting work

45442110 - Painting work of buildings

45442180 - Repainting work

50000000 - Repair and maintenance services

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

51110000 - Installation services of electrical equipment

71314310 - Heating engineering services for buildings

71317200 - Health and safety services

71321300 - Plumbing consultancy services

79130000 - Legal documentation and certification services

79132000 - Certification services

98395000 - Locksmith services

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£70,000 Under £100K

Notice Dates

Publication Date
18 May 20206 years ago
Submission Deadline
8 Mar 2019Expired
Future Notice Date
Not specified
Award Date
23 Apr 20197 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Of Edinburgh
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH1 1HT
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
2
Supplier Names

Blair Paton Plumbing and Heating

First Call Trade Services Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345104
    LIT0610 The University of Edinburgh Short Lease Properties - 1.19. The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY386745
    LIT0610 The University of Edinburgh Short Lease Properties - 1.19. The University of Edinburgh Accommodation, Catering & Events is looking to appoint competent suppliers to deliver property maintenance and compliance testing services to our short lease properties. These short lease properties are owned by private landlords and rented to University students. Accommodation Services provide a full property management service to these properties. This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in the Section III in this Contract Notice when completing the ESPD in PCS-T.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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