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Irvine Housing Gas Servicing & Maintenance

Irvine Housing Association Limited

This public procurement record has 2 releases in its history.

Award

04 Jan 2022 at 00:00

OJEU - F3 - Contract Award Notice
Tender

21 Jun 2021 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process involves Irvine Housing Association Limited, which is based in Irvine, UK, seeking expressions of interest for the "Irvine Housing Gas Servicing & Maintenance" project. This initiative falls under the housing and community amenities sector and is currently in the awarded stage, following a selective procurement method under a restricted procedure. Each contract is set to run initially for ten years, with options for extension, covering approximately 2,257 properties across Ayrshire and Dumfries & Galloway. Key dates include the tender submission deadline on 19 July 2021, and the contracts were signed on 16 December 2021, with a total estimated contract value of £8,700,000.

This tender represents significant opportunities for larger service providers specialising in gas servicing and maintenance, particularly those capable of managing contracts over extended periods. Businesses with robust ICT systems and strong customer service capabilities will be well-suited to compete, especially those able to meet the financial criteria, which includes having a minimum average annual turnover. The potential for community benefits and additional workstreams throughout the contract term further enhances the appeal of this opportunity for businesses looking to expand their service offerings within the public sector.

How relevant is this notice?

Notice Information

Notice Title

Irvine Housing Gas Servicing & Maintenance

Notice Description

Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, system replacements and installations (domestic and communal) to c. 2257 properties under two TPCs 2005 (as amended). Each of the two contracts will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contracts will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. Bidders may bid for and be awarded one or both Lots.

Lot Information

Ayrshire

Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, heating system replacements and installations (domestic and communal) to 1870 properties under a TPC 2005 (as amended). The contract will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be required to have a robust ICT solution for the delivery of the service and management and transfer of data, and to deliver high levels of customer satisfaction, robust management of complaints and provide mechanisms for customer engagement and customer insight analysis that result in service improvements and delivery of community benefits. Irvine Housing Association is following a Restricted two-stage procurement procedure under the Procurement Scotland Regulations. For further information please refer in particular to: Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation 78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the process, suppliers are required to complete a Single Procurement Document questionnaire and associated appendices. Full details of all requirements, the evaluation criteria and how to participate are included in the procurement and Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: The Contract will run for an initial period of 10 years, with the option to extend it by up to a further five years to a total possible Contract Term of 15 years. The Contract will include clear break clauses for non-performance (linked to the Key Performance Indicators) and a nofault termination clause allowing either party to terminate the contract with a 12-month notice period (subject to certain conditions as detailed in the Contract).

Dumfries and Galloway

Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, heating system replacements and installations (domestic and communal) to c. 387 properties under a TPC 2005 (as amended). The contract will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contract will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. The appointed contractor will be required to have a robust ICT solution for the delivery of the service and management and transfer of data, and to deliver high levels of customer satisfaction, robust management of complaints and provide mechanisms for customer engagement and customer insight analysis that result in service improvements and delivery of community benefits. Irvine Housing Association is following a Restricted two-stage procurement procedure under the Procurement Scotland Regulations. For further information please refer in particular to: Regulations 58 and 59 of The Public Contracts (Scotland) Regulations 2015, and Regulation 78 of the Utilities Contracts (Scotland) Regulations 2016. Under the first stage of the process, suppliers are required to complete a Single Procurement Document questionnaire and associated appendices. Full details of all requirements, the evaluation criteria and how to participate are included in the procurement and Tender documents.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: The Contract will run for an initial period of 10 years, with the option to extend it by up to a further five years to a total possible Contract Term of 15 years. The Contract will include clear break clauses for non-performance (linked to the Key Performance Indicators) and a nofault termination clause allowing either party to terminate the contract with a 12-month notice period (subject to certain conditions as detailed in the Contract).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000657922
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN436868
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

38 - Laboratory, optical and precision equipments (excl. glasses)

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31625200 - Fire-alarm systems

38431200 - Smoke-detection apparatus

45232141 - Heating works

45312100 - Fire-alarm system installation work

45331100 - Central-heating installation work

45331110 - Boiler installation work

45333000 - Gas-fitting installation work

45333100 - Gas regulation equipment installation work

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50720000 - Repair and maintenance services of central heating

50721000 - Commissioning of heating installations

Notice Value(s)

Tender Value
£8,700,000 £1M-£10M
Lots Value
£8,700,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£8,700,000 £1M-£10M

Notice Dates

Publication Date
4 Jan 20224 years ago
Submission Deadline
19 Jul 2021Expired
Future Notice Date
Not specified
Award Date
16 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Irvine Housing Association Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 0LP
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM92 Dumfries and Galloway, TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine West
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

James Frew Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN418780
    Irvine Housing Gas Servicing & Maintenance - Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, system replacements and installations (domestic and communal) to c. 2257 properties under two TPCs 2005 (as amended). Each of the two contracts will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contracts will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. Bidders may bid for and be awarded one or both Lots.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN436868
    Irvine Housing Gas Servicing & Maintenance - Irvine Housing Association is seeking expressions of interest from suitably qualified and experienced service providers for the delivery of gas servicing and maintenance, system replacements and installations (domestic and communal) to c. 2257 properties under two TPCs 2005 (as amended). Each of the two contracts will run for an initial period of 10 years with the option to extend it by up to five years to a total Contract Term of 15 years. The contracts will have provision to include additional workstreams over the Contract Term, including (but not limited to) CO Alarm programme and LD2 Systems. Bidders may bid for and be awarded one or both Lots.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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