Notice Information
Notice Title
Provision of Hotel Booking Services
Notice Description
The University of the Highlands and Islands (UHI) has a requirement for the Provision of a Hotel Booking Service. The purpose of the Hotel Booking Service is to allow 'guests' the ability to book a room at our Residences, located in Inverness, Dornoch, Elgin and Fort William.
Lot Information
Lot 1
The Contractor shall be required to provide internet coverage for the University, and afford 'guests' the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in
Renewal: The Contract will commence for a period of three (3) years. The University reserves the right to extend the contract for a further two (2) x twelve (12) month periods subject to satisfactory performance and continued University requirement.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000705094
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT462501
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
55 - Hotel, restaurant and retail trade services
72 - IT services: consulting, software development, Internet and support
98 - Other community, social and personal services
-
- CPV Codes
48000000 - Software package and information systems
48100000 - Industry specific software package
48517000 - IT software package
55100000 - Hotel services
55110000 - Hotel accommodation services
55130000 - Other hotel services
72260000 - Software-related services
98341000 - Accommodation services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 25 Oct 20223 years ago
- Submission Deadline
- 4 Oct 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 25 Oct 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- August/September 2027
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF THE HIGHLANDS AND ISLANDS
- Contact Name
- Not specified
- Contact Email
- procurement@uhi.ac.uk
- Contact Phone
- +44 1463279000
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV3 5SQ
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM Scotland
-
- Local Authority
- Highland
- Electoral Ward
- Inverness West
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP457816
Provision of Hotel Booking Services - The University of the Highlands and Islands (UHI) has a requirement for the Provision of a Hotel Booking Service. The purpose of the Hotel Booking Service is to allow 'guests' the ability to book a room at our Residences, located in Inverness, Dornoch, Elgin and Fort William. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT462501
Provision of Hotel Booking Services - The University of the Highlands and Islands (UHI) has a requirement for the Provision of a Hotel Booking Service. The purpose of the Hotel Booking Service is to allow 'guests' the ability to book a room at our Residences, located in Inverness, Dornoch, Elgin and Fort William.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000705094-2022-10-25T00:00:00Z",
"date": "2022-10-25T00:00:00Z",
"ocid": "ocds-r6ebe6-0000705094",
"initiationType": "tender",
"parties": [
{
"id": "org-23",
"name": "University of the Highlands and Islands",
"identifier": {
"legalName": "University of the Highlands and Islands"
},
"address": {
"streetAddress": "12b Ness Walk",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV3 5SQ"
},
"contactPoint": {
"email": "procurement@uhi.ac.uk",
"telephone": "+44 1463279000",
"faxNumber": "+44 1463279001",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk/"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.uhi.ac.uk"
}
},
{
"id": "org-83",
"name": "Inverness Sheriff & Justice of the Peace Court",
"identifier": {
"legalName": "Inverness Sheriff & Justice of the Peace Court"
},
"address": {
"locality": "Inverness",
"postalCode": "IV2 3EG"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-73",
"name": "University of the Highlands and Islands",
"identifier": {
"legalName": "University of the Highlands and Islands"
},
"address": {
"streetAddress": "12b Ness Walk",
"locality": "Inverness",
"region": "UKM6",
"postalCode": "IV3 5SQ"
},
"contactPoint": {
"email": "Procurement@uhi.ac.uk",
"telephone": "+44 1463279000",
"faxNumber": "+44 1463279001",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Body governed by public law",
"scheme": "TED_CA_TYPE"
},
{
"id": "09",
"description": "Education",
"scheme": "COFOG"
}
],
"url": "http://www.uhi.ac.uk"
}
},
{
"id": "org-74",
"name": "Inverness Sheriff & Justice of the Peace Court",
"identifier": {
"legalName": "Inverness Sheriff & Justice of the Peace Court"
},
"address": {
"locality": "Inverness",
"postalCode": "IV2 3EG"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "University of the Highlands and Islands",
"id": "org-73"
},
"tender": {
"id": "UHI-RES-24981",
"title": "Provision of Hotel Booking Services",
"description": "The University of the Highlands and Islands (UHI) has a requirement for the Provision of a Hotel Booking Service. The purpose of the Hotel Booking Service is to allow 'guests' the ability to book a room at our Residences, located in Inverness, Dornoch, Elgin and Fort William.",
"status": "cancelled",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "55100000",
"scheme": "CPV"
},
{
"id": "55110000",
"scheme": "CPV"
},
{
"id": "55130000",
"scheme": "CPV"
},
{
"id": "98341000",
"scheme": "CPV"
},
{
"id": "48000000",
"scheme": "CPV"
},
{
"id": "48100000",
"scheme": "CPV"
},
{
"id": "48517000",
"scheme": "CPV"
},
{
"id": "72260000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM"
},
{
"region": "UKM"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2022-10-04T12:00:00Z"
},
"awardPeriod": {
"startDate": "2022-10-04T12:00:00Z"
},
"documents": [
{
"id": "SEP457816",
"documentType": "contractNotice",
"title": "Provision of Hotel Booking Services",
"description": "The University of the Highlands and Islands (UHI) has a requirement for the Provision of a Hotel Booking Service. The purpose of the Hotel Booking Service is to allow 'guests' the ability to book a room at our Residences, located in Inverness, Dornoch, Elgin and Fort William.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP457816",
"format": "text/html"
},
{
"id": "OCT462501",
"documentType": "awardNotice",
"title": "Provision of Hotel Booking Services",
"description": "The University of the Highlands and Islands (UHI) has a requirement for the Provision of a Hotel Booking Service. The purpose of the Hotel Booking Service is to allow 'guests' the ability to book a room at our Residences, located in Inverness, Dornoch, Elgin and Fort William.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT462501",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "The Contractor shall be required to provide internet coverage for the University, and afford 'guests' the ability to book a room via direct bookings and online travel agents. The Contractor shall be responsible for managing online booking services on behalf of the University. Responsibilities shall include, but shall not be limited to: - Updating of rates (only when requested by the University) and availability - Advertising promotions - Content management - Dealing with guest requests and providing phone support - Liaise with all Booking Channels and report no shows and cancellations to avoid excess commission charges - Facilitating and processing all guest payments on behalf of the University and facilitating the transfer of funds to a nominated bank account by the University - Providing accurate information to all guests in relation to facilities at the property (such as, but not limited to: check-in/out times, reception opening hours and payment information). - Liaise with the University throughout the process from point of referral through to the Guest check in",
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Platform Functionality",
"description": "15%"
},
{
"type": "price",
"description": "60%"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1800
},
"hasRenewal": true,
"renewal": {
"description": "The Contract will commence for a period of three (3) years. The University reserves the right to extend the contract for a further two (2) x twelve (12) month periods subject to satisfactory performance and continued University requirement."
}
}
],
"bidOpening": {
"date": "2022-10-04T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"otherRequirements": {
"requiresStaffNamesAndQualifications": true
},
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:",
"minimum": "- Employer's (Compulsory) Liability Insurance = GBP 5 Million - Product Liability Insurance = GBP 5 Million - Public Liability Insurance = GBP 5 Million"
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "55100000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "August/September 2027"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations in 2015 (SC Ref:711223)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705094"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705094"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "UHI-RES-24981",
"status": "unsuccessful",
"statusDetails": "discontinued",
"relatedLots": [
"1"
]
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2022/S 000-024386"
}
]
}