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Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

28 Mar 2023 at 01:00

OJEU - F3 - Contract Award Notice
Tender

21 Sep 2022 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The public procurement contracting process involves Highlands and Islands Enterprise seeking suppliers to provide Facilities Management Services for buildings in the Inverness Campus. The tender, titled "Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs," includes services such as planned maintenance, cleaning, waste management, and security. The contract, expected to commence on 1st April 2023 for an initial 3-year period, aims to enhance the maintenance and operation of various facilities within the Campus in Inverness, UK. The procurement method is an open procedure, with a tender period ending on October 25, 2022.

This tender opportunity offers businesses in the maintenance, cleaning, waste management, and security services industries a chance to compete for a significant contract with Highlands and Islands Enterprise. Suppliers with expertise in MEP maintenance, building services, and facility management are well-suited to bid for this opportunity. The tender presents the potential for business growth for companies that can meet the stringent quality and pricing criteria outlined in the procurement documentation. Interested businesses should act promptly to submit their bids electronically via the specified submission method before the deadline.

How relevant is this notice?

Notice Information

Notice Title

Facilities Management Services - Lot 1 Planned Preventative and Reactive Maintenance & Repairs

Notice Description

HIE are seeking suitably qualified and experienced suppliers to provide the Facilities Management Services covering a range of services for the buildings within the Inverness Campus (both owned by HIE and/or co-owned by HIE and the University of the Highlands and Islands (UHI); the common areas of the Campus (which are the responsibility of the ICOA) with some services also being for HIE Area Offices. The requirements are being divided in to 5 Lots as follows: - Lot 1 Planned Preventative Maintenance & Reactive Repairs Services - Lot 2 Reception and Support Services - Lot 3 Cleaning Services - Lot 4 Waste Collection, Recycling and Management Services - Lot 5 Security Services THIS NOTICE RELATES TO LOT 1 PLANNED PREVENTATIVE MAINTENANCE & REACTIVE REPAIR SERVICES. Bidders who are interested in bidding for any of the Lots can do so by locating the respective PCS Contract Notices, which are all published on the same date with 'Facilities Management Services' in the contract description. Bidders can submit a response for one or more Lot, however, they will only be awarded one Lot. It is expected that these services will be required from 1st April 2023 for an initial period of 3 years, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.

Lot Information

Lot 1

HIE requires a professionally managed, high quality mechanical, electrical and plumbing (MEP) maintenance service which, through a regular and organised scheme, ensures the maintenance and operation of all items of plant and equipment These services are currently required in An Lochran, the Life Sciences Innovation Centre, Aurora House, Solasta House, the Inverness Campus and HIE Area Offices. The initial 3 year budget currently available to deliver this service is between GBP 397 500 and GBP 530 000 (excluding VAT). Contracts will be managed and administrated by HIE for other parties including, for example UHI (who will not be entering in to direct contracts with suppliers). See Tender documentation for full details.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: HIE requires a professionally managed, high quality mechanical, electrical &plumbing (MEP) maintenance service which through a regular & organised scheme ensures the maintenance & operation of all items of plant & equipment Contracts will be managed & administrated by HIE for other parties including UHI (who will not be entering in to direct contracts with suppliers).See Tender docs for details

Renewal: The Contract will be awarded for an initial period of 3 years with HIE having the option to extend for a period or periods together not exceeding 1 calendar year following the Initial Term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000705365
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR474775
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

45259000 - Repair and maintenance of plant

45259300 - Heating-plant repair and maintenance work

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50531100 - Repair and maintenance services of boilers

50710000 - Repair and maintenance services of electrical and mechanical building installations

79993000 - Building and facilities management services

79993100 - Facilities management services

Notice Value(s)

Tender Value
£720,000 £500K-£1M
Lots Value
£720,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Mar 20233 years ago
Submission Deadline
25 Oct 2022Expired
Future Notice Date
Not specified
Award Date
28 Mar 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract period, including any extension period.

Notice Status

Tender Status
Unsuccessful
Lots Status
Unsuccessful
Awards Status
Unsuccessful
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

Inverness Campus Owners Association

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM6 Highlands and Islands
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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