This public procurement record has 2 releases in its history.

Award

27 Mar 2024 at 00:00

Tender

01 Sep 2022 at 01:00

Summary of the contracting process

The East Ayrshire Council has awarded a contract for Synthetic Sports Surfaces Maintenance and Repair Term Contract to REPLAY Maintenance Ltd. The contract covers planned maintenance, inspection, testing, and reactive repairs of sports pitches and athletics surfaces. The contract, with a value of £344,150.00, was signed on 6th February 2023. The procurement method used was an open procedure under the services category, and the duration of the contract is 38 months with the option for two 1-year extensions. The contract location is specified to premises within Kilmarnock (UKM93).

This tender opportunity, provided by East Ayrshire Council, is ideal for businesses involved in sports surfaces maintenance and repair services. Small and medium-sized enterprises (SMEs) in the athletics surface maintenance sector are well-suited to compete for this contract. The procurement process is currently in the award stage, with the contract recently signed. Businesses looking to grow through public procurement contracts should focus on meeting the quality and pricing criteria outlined in the contract, ensuring they can provide the desired community benefits as part of their proposal.

How relevant is this notice?

Notice Title

PS-22-125 - Synthetic Sports Surfaces Maintenance MTC

Notice Description

Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.

Lot Information

Lot 1

Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.

Renewal: 2No. Optional 1 year extensions.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000705447
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501864
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

45212290 - Repair and maintenance work in connection with sports facilities

50000000 - Repair and maintenance services

50700000 - Repair and maintenance services of building installations

50800000 - Miscellaneous repair and maintenance services

77320000 - Sports fields maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£344,150 £100K-£500K

Notice Dates

Publication Date
27 Mar 20242 years ago
Submission Deadline
14 Oct 2022Expired
Future Notice Date
Not specified
Award Date
6 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
5 years

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7DD
Postcode Area
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire

Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

REPLAY Maintenance Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP457886
    PS-22-125 - Synthetic Sports Surfaces Maintenance MTC - Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501864
    PS-22-125 - Synthetic Sports Surfaces Maintenance MTC - Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.

Open Contracting Data Standard (OCDS)

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