Notice Information
Notice Title
PS-22-125 - Synthetic Sports Surfaces Maintenance MTC
Notice Description
Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.
Lot Information
Lot 1
Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.
Renewal: 2No. Optional 1 year extensions.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000705447
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501864
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
45212290 - Repair and maintenance work in connection with sports facilities
50000000 - Repair and maintenance services
50700000 - Repair and maintenance services of building installations
50800000 - Miscellaneous repair and maintenance services
77320000 - Sports fields maintenance services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £344,150 £100K-£500K
Notice Dates
- Publication Date
- 27 Mar 20241 years ago
- Submission Deadline
- 14 Oct 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Feb 20233 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- 5 years
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EAST AYRSHIRE COUNCIL
- Contact Name
- David Shields
- Contact Email
- david.shields@east-ayrshire.gov.uk, lynsey.bennett@east-ayrshire.gov.uk
- Contact Phone
- +44 1563576183
Buyer Location
- Locality
- KILMARNOCK
- Postcode
- KA3 7BU
- Post Town
- Kilmarnock
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM9 Southern Scotland
- Small Region (ITL 3)
- TLM93 North Ayrshire and East Ayrshire
- Delivery Location
- TLM93 North Ayrshire and East Ayrshire
-
- Local Authority
- East Ayrshire
- Electoral Ward
- Kilmarnock East and Hurlford
- Westminster Constituency
- Kilmarnock and Loudoun
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP457886
PS-22-125 - Synthetic Sports Surfaces Maintenance MTC - Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501864
PS-22-125 - Synthetic Sports Surfaces Maintenance MTC - Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-r6ebe6-0000705447-2024-03-27T00:00:00Z",
"date": "2024-03-27T00:00:00Z",
"ocid": "ocds-r6ebe6-0000705447",
"initiationType": "tender",
"parties": [
{
"id": "org-40",
"name": "East Ayrshire Council",
"identifier": {
"legalName": "East Ayrshire Council"
},
"address": {
"streetAddress": "Corporate Procurement Team, London Road HQ",
"locality": "Kilmarnock",
"region": "UKM93",
"postalCode": "KA3 7BU"
},
"contactPoint": {
"email": "lynsey.bennett@east-ayrshire.gov.uk",
"telephone": "+44 1563576183",
"url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.east-ayrshire.gov.uk"
}
},
{
"id": "org-79",
"name": "Kilmarnock Sheriff Court",
"identifier": {
"legalName": "Kilmarnock Sheriff Court"
},
"address": {
"streetAddress": "Sheriff Court House, St Marnock Street",
"locality": "Kilmarnock",
"postalCode": "KA1 1ED"
},
"contactPoint": {
"telephone": "+44 1563550024",
"url": "https://www.scotcourts.gov.uk/"
},
"roles": [
"reviewBody"
]
},
{
"id": "org-69",
"name": "East Ayrshire Council",
"identifier": {
"legalName": "East Ayrshire Council"
},
"address": {
"streetAddress": "London Road HQ, London Road",
"locality": "Kilmarnock",
"region": "UKM93",
"postalCode": "KA3 7DD"
},
"contactPoint": {
"name": "David Shields",
"email": "david.shields@east-ayrshire.gov.uk",
"url": "http://"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "Regional or local authority",
"scheme": "TED_CA_TYPE"
},
{
"id": "01",
"description": "General public services",
"scheme": "COFOG"
}
],
"url": "http://www.east-ayrshire.gov.uk"
}
},
{
"id": "org-86",
"name": "REPLAY Maintenance Ltd",
"identifier": {
"legalName": "REPLAY Maintenance Ltd"
},
"address": {
"streetAddress": "Unit 21, Roseland Business Park",
"locality": "Long Bennington",
"region": "UK",
"postalCode": "NG23 5FF"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"url": "http://"
}
},
{
"id": "org-71",
"name": "Kilmarnock Sheriff Court",
"identifier": {
"legalName": "Kilmarnock Sheriff Court"
},
"address": {
"streetAddress": "Sheriff Court House, St Marnock Street",
"locality": "Kilmarnock",
"postalCode": "KA1 1ED"
},
"contactPoint": {
"url": "http://"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"name": "East Ayrshire Council",
"id": "org-69"
},
"tender": {
"id": "ocds-r6ebe6-0000705447",
"title": "PS-22-125 - Synthetic Sports Surfaces Maintenance MTC",
"description": "Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"id": "45212290",
"scheme": "CPV"
},
{
"id": "50000000",
"scheme": "CPV"
},
{
"id": "50700000",
"scheme": "CPV"
},
{
"id": "50800000",
"scheme": "CPV"
},
{
"id": "77320000",
"scheme": "CPV"
}
],
"deliveryAddresses": [
{
"region": "UKM93"
},
{
"region": "UKM93"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
"tenderPeriod": {
"endDate": "2022-10-14T12:00:00Z"
},
"awardPeriod": {
"startDate": "2022-10-14T12:00:00Z"
},
"documents": [
{
"id": "SEP457886",
"documentType": "contractNotice",
"title": "PS-22-125 - Synthetic Sports Surfaces Maintenance MTC",
"description": "Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP457886",
"format": "text/html"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
},
{
"id": "MAR501864",
"documentType": "awardNotice",
"title": "PS-22-125 - Synthetic Sports Surfaces Maintenance MTC",
"description": "Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.",
"url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR501864",
"format": "text/html"
}
],
"lots": [
{
"id": "1",
"description": "Name: Synthetic Sports Surfaces Maintenance and Repair Term Contract. Nature: The nature of the works envisaged within this contract relates to the planned maintenance & inspection, testing & certification, and reactive repairs of sports pitches and athletics surfaces. It is anticipated that all work will be carried out during normal working hours. Location: Premises listed in Appendices to ITT document. Contract length: 38 months plus option of two 1 year extensions.",
"status": "complete",
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Quality",
"description": "35"
},
{
"type": "price",
"description": "65"
}
]
},
"hasOptions": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"contractPeriod": {
"durationInDays": 1140
},
"hasRenewal": true,
"renewal": {
"description": "2No. Optional 1 year extensions."
}
}
],
"bidOpening": {
"date": "2022-10-14T12:00:00Z"
},
"contractTerms": {
"hasElectronicPayment": true,
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed"
},
"coveredBy": [
"GPA"
],
"selectionCriteria": {
"criteria": [
{
"type": "suitability",
"description": "For the purposes of this Contract, all Contractors (including any Sub-Contractors if appropriate) must be a member of the Sports and Play Construction Association (SAPCA) throughout the entire of the Contract Period."
},
{
"type": "economic",
"description": "Financial Standing The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 25 out of 100 will have their submission regarded as a \"Fail\" and will not be considered further. Where a Tenderer receives a Commercial Delphi Score of between 25 - 50 out of 100, the Council reserves the right to request further financial information to determine the risk to the Council. In the event that such additional measures are requested, the Council shall, in its sole discretion, determine the terms of those measures that it deems as acceptable. If Tenderers cannot provide measures to the satisfaction of the Council then their submission may be rejected Risk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date. Insurances It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below. Public & Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims. Employers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims."
}
]
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"classification": {
"id": "77320000",
"scheme": "CPV"
},
"hasRecurrence": true,
"recurrence": {
"description": "5 years"
},
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
}
},
"language": "EN",
"description": "(SC Ref:762205)",
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705447"
},
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000705447"
}
],
"noticetype": "OJEU - F3 - Contract Award Notice",
"awards": [
{
"id": "ocds-r6ebe6-0000705447-1",
"suppliers": [
{
"id": "org-86",
"name": "REPLAY Maintenance Ltd"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "ocds-r6ebe6-0000705447-1",
"awardID": "ocds-r6ebe6-0000705447-1",
"status": "active",
"value": {
"amount": 344150,
"currency": "GBP"
},
"dateSigned": "2023-02-06T00:00:00Z"
}
],
"relatedProcesses": [
{
"id": "1",
"relationship": [
"planning"
],
"scheme": "EU-OJ",
"identifier": "2022/S 000-024482"
}
],
"bids": {
"statistics": [
{
"id": "283",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "284",
"measure": "smeBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "285",
"measure": "foreignBidsFromEU",
"value": 3,
"relatedLot": "1"
},
{
"id": "286",
"measure": "foreignBidsFromNonEU",
"value": 0,
"relatedLot": "1"
},
{
"id": "287",
"measure": "electronicBids",
"value": 3,
"relatedLot": "1"
}
]
}
}