Award

Provision of BEMS Controls Maintenance

NATIONAL GALLERIES OF SCOTLAND

This public procurement record has 2 releases in its history.

Award

09 May 2023 at 00:00

Tender

22 Nov 2022 at 00:00

Summary of the contracting process

The National Galleries of Scotland, based in Edinburgh, has recently completed the procurement process for the "Provision of BEMS Controls Maintenance" contract in the industry category of Recreation, Culture, and Religion. The procurement stage was the Tender phase, with the tender ID K/H/025/2023. The procurement method used was an Open Procedure. The contract was awarded on 15th March 2023, with a contract value of £252,300 GBP. The buying organisation was looking to appoint a single Contractor for maintenance services at all NGS sites.

This tender opportunity for the "Provision of BEMS Controls Maintenance" by the National Galleries of Scotland presents a chance for businesses to provide quality maintenance services, particularly suited for SMEs in the services sector. Businesses working towards or holding ISO certifications and Cyber Essentials Basic are well-positioned to compete. The contract offers potential for growth and collaboration, with opportunities for service providers to enhance their credentials and expand their service offerings within the cultural and recreational sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Provision of BEMS Controls Maintenance

Notice Description

The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of BEMS Controls Maintenance for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO 9001 (Quality Management), ISO 14401 (Environmental Management) certification and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.

Lot Information

Lot 1

The procurement will be conducted through the use of the Open Procedure. Contractors must complete and submit both an SPD and tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: NGS may require the Contractor to provide new/additional services. NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015.

Renewal: The contract duration will be for an initial 24-month period, with the option of two additional 12-month extension periods, not exceeding 24 months; resulting in a possible maximum contract duration of 48 months. This is at the discretion of NGS.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000714216
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478071
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48150000 - Industrial control software package

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

71314200 - Energy-management services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£252,300 £100K-£500K

Notice Dates

Publication Date
9 May 20232 years ago
Submission Deadline
11 Jan 2023Expired
Future Notice Date
Not specified
Award Date
15 Mar 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
2024 - 2026

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
NATIONAL GALLERIES OF SCOTLAND
Contact Name
Paul Harkin
Contact Email
pharkin@nationalgalleries.org
Contact Phone
+44 1316246217

Buyer Location

Locality
EDINBURGH
Postcode
EH4 3DS
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh

Local Authority
City of Edinburgh
Electoral Ward
Inverleith
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

KENDRA ENERGY SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000714216-2023-05-09T00:00:00Z",
    "date": "2023-05-09T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000714216",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-36",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "name": "Paul Harkin",
                "email": "pharkin@nationalgalleries.org",
                "telephone": "+44 1316246217",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nationalgalleries.org"
            }
        },
        {
            "id": "org-9",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "Sheriff Cour House, 27 Chambers Street",
                "locality": "Edinburgh",
                "postalCode": "EH1 1LB"
            },
            "contactPoint": {
                "telephone": "+44 1312252525",
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "org-343",
            "name": "National Galleries of Scotland",
            "identifier": {
                "legalName": "National Galleries of Scotland"
            },
            "address": {
                "streetAddress": "National Galleries of Scotland, 73 Belford Road",
                "locality": "Edinburgh",
                "region": "UKM75",
                "postalCode": "EH4 3DS"
            },
            "contactPoint": {
                "name": "Paul Harkin",
                "email": "pharkin@nationalgalleries.org",
                "telephone": "+44 1316246217",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "08",
                        "description": "Recreation, culture and religion",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.nationalgalleries.org"
            }
        },
        {
            "id": "org-344",
            "name": "Kendra Energy Solutions Ltd",
            "identifier": {
                "legalName": "Kendra Energy Solutions Ltd"
            },
            "address": {
                "streetAddress": "18C Crowhill Road, Bishopbriggs",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G64 1QY"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "url": "http://"
            }
        },
        {
            "id": "org-64",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "National Galleries of Scotland",
        "id": "org-343"
    },
    "tender": {
        "id": "K/H/025/2023",
        "title": "Provision of BEMS Controls Maintenance",
        "description": "The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of BEMS Controls Maintenance for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO 9001 (Quality Management), ISO 14401 (Environmental Management) certification and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "71314200",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48100000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48150000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50700000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "50710000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM75"
                    },
                    {
                        "region": "UKM75"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2023-01-11T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2023-01-11T12:00:00Z"
        },
        "documents": [
            {
                "id": "NOV464918",
                "documentType": "contractNotice",
                "title": "Provision of BEMS Controls Maintenance",
                "description": "The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of BEMS Controls Maintenance for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO 9001 (Quality Management), ISO 14401 (Environmental Management) certification and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV464918",
                "format": "text/html"
            },
            {
                "id": "NOV464918-1",
                "title": "Invitation to Tender (ITT)",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=1",
                "datePublished": "2022-11-22T12:05:09Z",
                "dateModified": "2022-11-22T12:05:09Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV464918-2",
                "title": "ITT - Section 2",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=2",
                "datePublished": "2022-11-22T12:05:09Z",
                "dateModified": "2022-11-22T12:05:09Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV464918-3",
                "title": "ITT - Section 2 - Annexes",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=3",
                "datePublished": "2022-11-22T12:05:09Z",
                "dateModified": "2022-11-22T12:05:09Z",
                "format": "application/x-zip-compressed"
            },
            {
                "id": "NOV464918-4",
                "title": "ITT - Section 3",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=4",
                "datePublished": "2022-11-22T12:05:09Z",
                "dateModified": "2022-11-22T12:05:09Z",
                "format": "application/pdf"
            },
            {
                "id": "NOV464918-5",
                "title": "Price Schedule",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=5",
                "datePublished": "2022-11-22T12:05:09Z",
                "dateModified": "2022-11-22T12:05:09Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "NOV464918-6",
                "title": "SPD Standardised Statements",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV464918&idx=6",
                "datePublished": "2022-11-22T12:05:09Z",
                "dateModified": "2022-11-22T12:05:09Z",
                "format": "application/msword"
            },
            {
                "id": "MAY478071",
                "documentType": "awardNotice",
                "title": "Provision of BEMS Controls Maintenance",
                "description": "The National Galleries Scotland (NGS) is seeking to appoint a single Contractor, term maintenance contract for the Provision of BEMS Controls Maintenance for all NGS sites. The Contractor will be responsible for providing all resources including labour, materials, plant and equipment to conduct the service activities required to be delivered. For full details of the Contract Requirements please refer to the associated Tender and Contract Documents. It is an expectation that the Contractor will hold or will be working towards ISO 9001 (Quality Management), ISO 14401 (Environmental Management) certification and Cyber Essentials Basic (or equivalent) certification. If the Contractor does not already hold valid Cyber Essentials Basic (or equivalent) certification they must agree to obtain such within 3 months of a contract award. The agreement will be non-exclusive i.e., NGS reserves the right, in certain circumstances, to procure out with the Contract Agreement, as and when required. In the event of unsatisfactory performance by the successful Service Provider and the termination of the contract by either party, NGS reserves the right to negotiate the continuance of the services with the second and third placed Service Providers.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY478071",
                "format": "text/html"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The procurement will be conducted through the use of the Open Procedure. Contractors must complete and submit both an SPD and tender response. Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
                "status": "complete",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "options": {
                    "description": "NGS may require the Contractor to provide new/additional services. NGS reserve the right to award a public contract following the negotiated procedure without prior publication in terms of Regulation 33(8) of the Public Contracts (Scotland) Regulations 2015. Further information is included in the Invitation to Tender (ITT) document. NGS reserves the right to issue a contract modification in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015."
                },
                "hasOptions": true,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration will be for an initial 24-month period, with the option of two additional 12-month extension periods, not exceeding 24 months; resulting in a possible maximum contract duration of 48 months. This is at the discretion of NGS."
                }
            }
        ],
        "bidOpening": {
            "date": "2023-01-11T12:00:00Z"
        },
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "contractTerms": {
            "performanceTerms": "As detailed in the contract."
        },
        "coveredBy": [
            "GPA"
        ],
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Q4A1a 'Enrolment in a Relevant Professional Register', Q4A1b 'Enrolment in a Relevant Trade Register', Q4A.2a 'Authorisation of Particular Organisation Needed' and Q4A.2b 'Membership of a Particular Organisation Needed' have been included in the SPD. Bidders must confirm whether this is applicable to them. If applicable, each question will be scored on a Pass/Fail basis. If the Bidder is required by their country of establishment, to have enrolment in a Professional Register, Trade Register, authorisation and/or membership of a particular organisation that the Bidder has not attained, the response will be deemed a 'Fail'. Any Bidder scoring a 'Fail' mark will be disqualified from the competition."
                },
                {
                    "type": "economic",
                    "description": "Q4B6 Other Economic or Financial Requirements",
                    "minimum": "Q4B6 - All information is contained within the online SPD."
                },
                {
                    "type": "technical",
                    "description": "Q4D.1 Quality Assurance (including Health & Safety Procedures) & Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.",
                    "minimum": "Q4D.1 Quality Assurance (including Health & Safety Procedures): all information in regard to minimum level(s) of standards required is contained within the online SPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition. Q4D.2 Environmental Management: all information in regard to minimum level(s) of standards required is contained within the SPD. This will be scored on a Pass/Fail basis. If the Bidder responds \"No\" the response will be deemed a \"Fail\". Any Bidder scoring a \"Fail\" mark will be disqualified from the competition."
                }
            ]
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 180
            }
        },
        "classification": {
            "id": "79993000",
            "scheme": "CPV"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2024 - 2026"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "relatedProcesses": [
        {
            "id": "1",
            "relationship": [
                "planning"
            ],
            "scheme": "EU-OJ",
            "identifier": "2022/S 000-033056"
        }
    ],
    "description": "National Galleries Scotland reserves the right to cancel the procurement at any time and not award a Contract. The expenditure, work or effort undertaken by Tenderers prior to the Award of Contract is accordingly a matter solely for the commercial judgement of Tenderers. Late SPDs and tenders may not be considered by National Galleries Scotland. (SC Ref:730820)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000714216"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000714216"
        }
    ],
    "noticetype": "OJEU - F3 - Contract Award Notice",
    "awards": [
        {
            "id": "K/H/025/2023",
            "suppliers": [
                {
                    "id": "org-344",
                    "name": "Kendra Energy Solutions Ltd"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "K/H/025/2023",
            "awardID": "K/H/025/2023",
            "status": "active",
            "value": {
                "amount": 252300,
                "currency": "GBP"
            },
            "dateSigned": "2023-03-15T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "978",
                "measure": "bids",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "979",
                "measure": "smeBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "980",
                "measure": "foreignBidsFromEU",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "981",
                "measure": "foreignBidsFromNonEU",
                "value": 5,
                "relatedLot": "1"
            },
            {
                "id": "982",
                "measure": "electronicBids",
                "value": 5,
                "relatedLot": "1"
            }
        ]
    }
}