On Train Hospitality Services

{
    "tag": [
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    "id": "ocds-r6ebe6-0000747544-2023-10-23T00:00:00Z",
    "date": "2023-10-23T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000747544",
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    "parties": [
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            "id": "org-3",
            "name": "ScotRail Trains Limited",
            "identifier": {
                "legalName": "ScotRail Trains Limited"
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            "address": {
                "streetAddress": "Atrium Court, 50 Waterloo Street",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 6HQ"
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            "contactPoint": {
                "email": "fergus.martin@scotrail.co.uk",
                "url": "https://scotrail.wax-live.com/"
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    "buyer": {
        "name": "ScotRail Trains Limited",
        "id": "org-3"
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    "tender": {
        "id": "SR001",
        "title": "On Train Hospitality Services",
        "description": "ScotRail are tendering for suppliers to assist in the provision of our on train hospitality services. The requirement is split into 3 separate lots: 1: Food and Drink Provision to supply and deliver food and drink for on-train retailing. 2: EPOS Solutions including card payments and stock management services. 3: Managed solution, for the above services as well as stock management and depot services.",
        "status": "active",
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "mainProcurementCategory": "goods",
        "submissionMethod": [
            "electronicSubmission"
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        "submissionMethodDetails": "https://scotrail.wax-live.com/",
        "tenderPeriod": {
            "endDate": "2023-11-24T12:00:00Z"
        },
        "documents": [
            {
                "id": "OCT490977",
                "documentType": "contractNotice",
                "title": "On Train Hospitality Services",
                "description": "ScotRail are tendering for suppliers to assist in the provision of our on train hospitality services. The requirement is split into 3 separate lots: 1: Food and Drink Provision to supply and deliver food and drink for on-train retailing. 2: EPOS Solutions including card payments and stock management services. 3: Managed solution, for the above services as well as stock management and depot services.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT490977",
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        "lots": [
            {
                "id": "3",
                "title": "Managed Hospitality Solution",
                "description": "ScotRail are inviting prospective suppliers to bid for a managed hospitality service encompassing: the sourcing and delivery of food and drinks, managing food and drink stores / depots and waste, stock management, loading and maintaining trollies and providing an EPOS solution. For the avoidance of doubt; ScotRail staff would still sell / retail food and drink on board trains however the prospective supplier(s) would manage the backend supply.",
                "status": "active",
                "options": {
                    "description": "The supplier will be asked to provide prices for the potential purchase of additional EPOS devices and depot locations. Details will be provided at ITN stage."
                },
                "hasOptions": true,
                "secondStage": {
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                },
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                "contractPeriod": {
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            },
            {
                "id": "2",
                "title": "EPOS Solution",
                "description": "ScotRail require a flexible software and hardware solution to ensure the continued efficiency of on train hospitality. ScotRail require an EPOS solution that will allow for ordering and payment on ScotRail train services, often taking payment in remote geographical locations. The current requirement is 80 EPOS devices / solutions for ScotRail staff with the option to purchase more (or decrease the number) over the lifetime of the contract.. Please note that your response to the PQQ for this Lot is to be submitted at the latest by 12:00 on 15 November 2023. As such, please ignore section 'IV.2.2) Time limit for receipt of tenders or requests to participate' and 'IV.2.3 Estimated date of dispatch of invitations to tender or to participate to selected candidates' in relation to this Lot only.",
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            },
            {
                "id": "1",
                "title": "Food and Drink Supplier",
                "description": "Supply and delivery of food and drinks products. ScotRail are looking to award to a supplier for the provision of food and drink products to be delivered to ScotRail managed sites.",
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            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "tendererLegalForm": "The contract proposed to be entered into by ScotRail with the successful Tenderer as a result of this procurement will be ScotRail's \"Agreement for the supply of Goods and / or Services\". Whilst it is the intention that SRT will be the primary user of this contract, in future this contract may be utilised by other entities within the SRH Group."
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            "reductionCriteria": "Please note that your response to the PQQ for this Lot is to be submitted at the latest by 12:00 on 15 November 2023. As such, please ignore section 'IV.2.2) Time limit for receipt of tenders or requests to participate' and 'IV.2.3 Estimated date of dispatch of invitations to tender or to participate to selected candidates' in relation to this Lot only. Details in relation to the deadlines for this Lot can found in the PQQ documents."
        },
        "secondStage": {
            "successiveReduction": true,
            "invitationDate": "2023-11-30T00:00:00Z"
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        "hasRecurrence": true,
        "recurrence": {
            "description": "Proposed initial term is to 31st March 2026 with potential options to extend to 31st March 2029 - this contract may be re-tendered beyond these dates"
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    "description": "Please note that your response to the PQQ for this Lot is to be submitted at the latest by 12:00 on 15 November 2023. As such, please ignore section 'IV.2.2) Time limit for receipt of tenders or requests to participate' and 'IV.2.3 Estimated date of dispatch of invitations to tender or to participate to selected candidates' in relation to this Lot only. Details in relation to the deadlines for this Lot can found in the PQQ documents. Whilst it is the intention that SRT will be the primary user of this contract, all lots will be available to use by ScotRail and members of the Scottish Rail Holdings Limited Group (including holding company or subsidiaries). (SC Ref:747544)",
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