Planning

Electronic Counting for Scottish Local Government Elections 2027

SCOTTISH GOVERNMENT

This public procurement record has 1 release in its history.

Planning

02 Jul 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Government has initiated a tender process for the provision of Electronic Counting for Scottish Local Government Elections 2027. The procurement is at the planning stage, with a deadline of 31st July 2024 for interested suppliers to submit responses. The buying organisation, Scottish Government, is based in Glasgow, UK, and the industry category is General public services. The procurement method is a planned open procedure, with an estimated contract start date by the end of October 2025.

This tender for Electronic Counting services presents an opportunity for businesses interested in providing eCounting solutions for local government elections. Companies with expertise in electronic vote counting systems and related services would be well-suited to compete. The procurement aims to enhance the efficiency of the electoral process, offering a significant contract value of £12,000,000 GBP for the delivery of services up to 2032. Interested parties should engage with the Scottish Government's RFI process to participate in this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Electronic Counting for Scottish Local Government Elections 2027

Notice Description

The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The successful service provider(s) will be required to deliver eCounting for the proposed 2027 elections and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.

Lot Information

Lot 1

As part of the development of a procurement strategy for an Electronic Vote Counting System (eCounting) for Scottish Local Government Elections in 2027 and Local Government by-elections up to 2032, the Scottish Government is seeking views and information from industry and the market place in connection with the areas set out in this Request for Information (RFI). Information provided in response to this request will be used in the development of the procurement strategy. This includes the use of lotting for this requirement which will be determined before invitation to tender issue. The proposed route to market will be a open procedure that will be published on PCS-T to provide an fair an open competition.. Invitation to Tender documentation is due for issue via PCS-T early January 2025 with an estimated contract start date of End of October 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000770851
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL508885
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

80 - Education and training services

CPV Codes

22821000 - Electoral forms

72140000 - Computer hardware acceptance testing consultancy services

72212900 - Miscellaneous software development services and computer systems

72222000 - Information systems or technology strategic review and planning services

72224000 - Project management consultancy services

72313000 - Data capture services

72500000 - Computer-related services

79810000 - Printing services

79820000 - Services related to printing

80500000 - Training services

80510000 - Specialist training services

Notice Value(s)

Tender Value
£12,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jul 20241 years ago
Submission Deadline
Not specified
Future Notice Date
13 Jan 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SCOTTISH GOVERNMENT
Contact Name
Sophie Stark
Contact Email
sophie.stark@gov.scot
Contact Phone
Not specified

Buyer Location

Locality
GLASGOW
Postcode
G2 8EA
Post Town
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Anderston/City/Yorkhill
Westminster Constituency
Glasgow North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000770851-2024-07-02T00:00:00Z",
    "date": "2024-07-02T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000770851",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-28",
            "name": "Scottish Government",
            "identifier": {
                "legalName": "Scottish Government"
            },
            "address": {
                "streetAddress": "4 Atlantic Quay, 70 York St",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G2 8EA"
            },
            "contactPoint": {
                "name": "Sophie Stark",
                "email": "Sophie.Stark@gov.scot",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Ministry or any other national or federal authority, including their regional or local subdivisions",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "01",
                        "description": "General public services",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://www.scotland.gov.uk"
            }
        }
    ],
    "buyer": {
        "name": "Scottish Government",
        "id": "org-28"
    },
    "planning": {
        "documents": [
            {
                "id": "JUL508885",
                "documentType": "plannedProcurementNotice",
                "title": "Electronic Counting for Scottish Local Government Elections 2027",
                "description": "The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The successful service provider(s) will be required to deliver eCounting for the proposed 2027 elections and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL508885",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CASE/692538",
        "title": "Electronic Counting for Scottish Local Government Elections 2027",
        "description": "The Scottish Government has a requirement to place a contract with an external service provider for the provision of Electronic Counting for Scottish Local Government Elections 2027 and by-elections up to 2032. The successful service provider(s) will be required to deliver eCounting for the proposed 2027 elections and by-elections up to 2032. The services required include only those necessary to prepare for and deliver the electronic counting of votes and do not extend as far as the provision of services for the conduct of the elections themselves, which remains the responsibility of the Local Authorities.",
        "status": "planned",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "22821000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72212900",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72222000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72313000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72500000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79810000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79820000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "80500000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "80510000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "72224000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amount": 12000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "JUL508885-1",
                "title": "Electronic Counting 2027 - Request for Information - Request for Information",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL508885&idx=1",
                "datePublished": "2024-07-02T12:20:07Z",
                "dateModified": "2024-07-02T12:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUL508885-2",
                "title": "Electronic Counting 2027 - Request for Information - Response form",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUL508885&idx=2",
                "datePublished": "2024-07-02T12:20:07Z",
                "dateModified": "2024-07-02T12:20:07Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "As part of the development of a procurement strategy for an Electronic Vote Counting System (eCounting) for Scottish Local Government Elections in 2027 and Local Government by-elections up to 2032, the Scottish Government is seeking views and information from industry and the market place in connection with the areas set out in this Request for Information (RFI). Information provided in response to this request will be used in the development of the procurement strategy. This includes the use of lotting for this requirement which will be determined before invitation to tender issue. The proposed route to market will be a open procedure that will be published on PCS-T to provide an fair an open competition.. Invitation to Tender documentation is due for issue via PCS-T early January 2025 with an estimated contract start date of End of October 2025.",
                "status": "planned"
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-01-13T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "classification": {
            "id": "72140000",
            "scheme": "CPV"
        },
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        }
    },
    "language": "EN",
    "description": "Suppliers should read the RFI Overview and answer the RFI Questions if they are interested in this opportunity and return responses to Sophie.Stark@gov.scot by the deadline of the 31st July 2024. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=770851. (SC Ref:770851)",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000770851"
        }
    ],
    "noticetype": "OJEU - F1 - Prior Information Notice"
}