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Medical Refrigeration and Cold Chain Equipment

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

This public procurement record has 3 releases in its history.

Award

07 Oct 2025 at 01:00

OJEU - F3 - Contract Award Notice
Tender

30 May 2025 at 01:00

OJEU - F2 - Contract Notice
Planning

03 Feb 2025 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The procurement process for the Medical Refrigeration and Cold Chain Equipment was led by The Common Services Agency, more commonly known as NHS National Services Scotland (NSS), located in Edinburgh, UK. The tender, identified by the ID NP176/25, is focused on the health sector and encompasses regions within the UK, specifically coded as UKM. The procurement method was an open procedure, targeting the acquisition of goods. The key contracts were awarded on 26th September 2025 and include distinct lots like refrigerators and freezers, portable equipment, temperature monitoring systems, and cold rooms. The procurement process has transitioned through planning, tender, and award stages, with the contract now active as of the award date.

This tender presents significant opportunities for businesses specialising in medical refrigeration or cold chain logistics. Large-scale suppliers capable of offering innovative solutions in refrigeration units, portable medical storage, or advanced temperature monitoring systems could find this framework beneficial for growth. Companies with expertise in cold room design and installation, as well as maintenance and calibration services, would be well-suited to compete in this market. Participation in such tenders not only boosts business prospects but also aligns businesses with long-term contracts linked to the structured support and development of healthcare infrastructure across NHS Scotland.

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Notice Information

Notice Title

Medical Refrigeration and Cold Chain Equipment

Notice Description

Lot1 (Refrigerators & Freezers) Medical Refrigerators Medical Freezers Vaccine Freezers Blood Bank Refrigerators Laboratory Refrigerators and Freezers Ultra-Low Temperature Freezers Lot2 (Portable Equipment and Carriers/Porters) Medical Coolers Portable Refrigerators and Freezers Temperature-Controlled Bags and Boxes Lot3 (Temperature Monitoring and Alarm Systems) Fixed Monitoring Systems: For continuous temperature monitoring in specific zones (e.g., refrigeration units, storerooms). Portable/Remote Monitoring Systems: For flexible use across different environments. Alarm Systems: Alerts for temperature excursions, equipment failures, or network connectivity issues. Data Logging and Reporting Systems: Including data storage solutions that allow for secure, compliant data recording and archiving. Calibration and Maintenance Services: Regular calibration to ensure accuracy and ongoing maintenance to ensure reliability. Emergency Support: Immediate response services in case of system failure or alarm alerts. Lot4 (Cold Rooms) Design and Installation: Custom cold room design and installation tailored to facility-specific requirements, including layout, access, and space optimization. Temperature Control and Monitoring: Systems to maintain options for continuous monitoring and alerts. Data Logging and Compliance Reporting: Solutions to ensure secure data logging for compliance with NHS regulations. Maintenance and Calibration Services: Regular maintenance, calibration, and servicing to ensure reliable and consistent operation. Emergency Support: Fast-response support services in the event of system failures or temperature excursions.

Lot Information

Refrigerators and Freezers

The supply, delivery, installation and commissioning with warranty of refrigerators and freezers.

Renewal: 1x12 month extension option

Portable Equipment and Carriers/Porters

Supply of Vaccine Porter/Carrier system with temperature control validation. Range of sizes to support various settings from care home/residential to mass immunisation clinics.

Renewal: 1x12 month extension option

Temperature Monitoring and Alarm Systems

Supply of Temperature Monitoring and Alarm Systems.

Renewal: 1x12 month extension option

Cold Rooms

Supply and installation of cold rooms.

Renewal: 1x12 month extension option

Maintenance - PPM - Service

Provision of maintenance, planned preventative maintenance and equipment servicing.

Warranty Options

Warranty Packages

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000788211
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540856
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

33 - Medical equipments, pharmaceuticals and personal care products

38 - Laboratory, optical and precision equipments (excl. glasses)

50 - Repair and maintenance services

CPV Codes

31600000 - Electrical equipment and apparatus

33190000 - Miscellaneous medical devices and products

38126300 - Temperature or humidity surface observing apparatus

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,006,000 £1M-£10M

Notice Dates

Publication Date
7 Oct 202510 months ago
Submission Deadline
30 Jun 2025Expired
Future Notice Date
1 Mar 2025Expired
Award Date
26 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete, Planned
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
10
Supplier Names

Air Sentry Limited

CLR Service and Sales Ltd

Contronics Ltd

CorrMed Limited

Dulas Life Sciences

Glen Dimplex Home Appliances

Haier Biomedical

Helapet Ltd

Labcold Ltd

The AFE Group Ltd

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB523040
    Medical Refrigeration and Cold Chain Equipment - Lot1 (Refrigerators & Freezers) Medical Refrigerators Medical Freezers Vaccine Freezers Blood Bank Refrigerators Laboratory Refrigerators and Freezers Ultra-Low Temperature Freezers Lot2 (Portable Equipment and Carriers/Porters) Medical Coolers Portable Refrigerators and Freezers Temperature-Controlled Bags and Boxes Lot3 (Temperature Monitoring and Alarm Systems) Fixed Monitoring Systems: For continuous temperature monitoring in specific zones (e.g., refrigeration units, storerooms). Portable/Remote Monitoring Systems: For flexible use across different environments. Alarm Systems: Alerts for temperature excursions, equipment failures, or network connectivity issues. Data Logging and Reporting Systems: Including data storage solutions that allow for secure, compliant data recording and archiving. Calibration and Maintenance Services: Regular calibration to ensure accuracy and ongoing maintenance to ensure reliability. Emergency Support: Immediate response services in case of system failure or alarm alerts. Lot4 (Cold Rooms) Design and Installation: Custom cold room design and installation tailored to facility-specific requirements, including layout, access, and space optimization. Temperature Control and Monitoring: Systems to maintain options for continuous monitoring and alerts. Data Logging and Compliance Reporting: Solutions to ensure secure data logging for compliance with NHS regulations. Maintenance and Calibration Services: Regular maintenance, calibration, and servicing to ensure reliable and consistent operation. Emergency Support: Fast-response support services in the event of system failures or temperature excursions. Decommissioning Services: Safe and environmentally responsible decommissioning of end-of-life cold rooms. Lot5 (Maintenance/PPM/Service) Preventive Maintenance (PPM) Corrective Maintenance Servicing Compliance and Documentation: Calibration Services End-of-Life Management Service Level Requirements Excluded Services Lot6 Warranty Options Standard Warranty Coverage Extended Warranty Options Comprehensive Coverage Plans Warranty for Refurbished Equipment Administration and Management Service Level Requirements (SLRs)
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY531468
    Medical Refrigeration and Cold Chain Equipment - Lot1 (Refrigerators & Freezers) Medical Refrigerators Medical Freezers Vaccine Freezers Blood Bank Refrigerators Laboratory Refrigerators and Freezers Ultra-Low Temperature Freezers Lot2 (Portable Equipment and Carriers/Porters) Medical Coolers Portable Refrigerators and Freezers Temperature-Controlled Bags and Boxes Lot3 (Temperature Monitoring and Alarm Systems) Fixed Monitoring Systems: For continuous temperature monitoring in specific zones (e.g., refrigeration units, storerooms). Portable/Remote Monitoring Systems: For flexible use across different environments. Alarm Systems: Alerts for temperature excursions, equipment failures, or network connectivity issues. Data Logging and Reporting Systems: Including data storage solutions that allow for secure, compliant data recording and archiving. Calibration and Maintenance Services: Regular calibration to ensure accuracy and ongoing maintenance to ensure reliability. Emergency Support: Immediate response services in case of system failure or alarm alerts. Lot4 (Cold Rooms) Design and Installation: Custom cold room design and installation tailored to facility-specific requirements, including layout, access, and space optimization. Temperature Control and Monitoring: Systems to maintain options for continuous monitoring and alerts. Data Logging and Compliance Reporting: Solutions to ensure secure data logging for compliance with NHS regulations. Maintenance and Calibration Services: Regular maintenance, calibration, and servicing to ensure reliable and consistent operation. Emergency Support: Fast-response support services in the event of system failures or temperature excursions.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540856
    Medical Refrigeration and Cold Chain Equipment - Lot1 (Refrigerators & Freezers) Medical Refrigerators Medical Freezers Vaccine Freezers Blood Bank Refrigerators Laboratory Refrigerators and Freezers Ultra-Low Temperature Freezers Lot2 (Portable Equipment and Carriers/Porters) Medical Coolers Portable Refrigerators and Freezers Temperature-Controlled Bags and Boxes Lot3 (Temperature Monitoring and Alarm Systems) Fixed Monitoring Systems: For continuous temperature monitoring in specific zones (e.g., refrigeration units, storerooms). Portable/Remote Monitoring Systems: For flexible use across different environments. Alarm Systems: Alerts for temperature excursions, equipment failures, or network connectivity issues. Data Logging and Reporting Systems: Including data storage solutions that allow for secure, compliant data recording and archiving. Calibration and Maintenance Services: Regular calibration to ensure accuracy and ongoing maintenance to ensure reliability. Emergency Support: Immediate response services in case of system failure or alarm alerts. Lot4 (Cold Rooms) Design and Installation: Custom cold room design and installation tailored to facility-specific requirements, including layout, access, and space optimization. Temperature Control and Monitoring: Systems to maintain options for continuous monitoring and alerts. Data Logging and Compliance Reporting: Solutions to ensure secure data logging for compliance with NHS regulations. Maintenance and Calibration Services: Regular maintenance, calibration, and servicing to ensure reliable and consistent operation. Emergency Support: Fast-response support services in the event of system failures or temperature excursions.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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