Tender

Fire & Intruder Alarms, Door Access Maintenance and Repairs

FIFE COUNCIL

This public procurement record has 3 releases in its history.

TenderUpdate

19 Sep 2025 at 00:00

Tender

04 Sep 2025 at 00:00

Planning

04 Jul 2025 at 00:00

Summary of the contracting process

Fife Council is overseeing a procurement process for a framework agreement concerning the maintenance and repair of fire alarms, intruder alarms, and door access systems. The procurement is divided into two lots—one for domestic and another for non-domestic buildings. The procurement stage is currently in the tender phase, with a value estimated at £3.5 million. The council has opted for a restricted procedure, with the submission deadline recently extended to 13th October 2025 at 12:00 pm. Located in Glenrothes, Scotland, Fife Council seeks to consolidate two existing frameworks into a singular comprehensive one, within the services category, to enhance maintenance efficiencies and compliance with health and safety regulations.

This tender presents significant opportunities for businesses specialising in fire safety, security systems, and building maintenance. Medium to large companies with expertise in maintaining complex alarm and access systems and experience working in the public sector are well-suited to apply. The framework allows a possibility for up to three contractors to be appointed, following an electronic submission process via Public Contracts Scotland. Additionally, the framework offers an optional extension of up to two years post the initial two-year contract period, thereby providing sustained business opportunities and engagement with a reputable public entity. The inclusion of community benefits as part of the quality criteria adds further scope for companies with a strong social responsibility agenda to gain an advantageous position in the tender evaluation process.

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Notice Title

Fire & Intruder Alarms, Door Access Maintenance and Repairs

Notice Description

Fife Council is looking to engage with potential suppliers for a Fire Alarm, Door Access and Intruder Repair and Maintenance Framework. This requirement is currently split into two Frameworks. Consideration is being given to one Framework with two Lots:

Lot Information

Non Domestic - Service, Repairs & Maintenance to Fire Alarms, Intruder Alarms & Door Access

Fife Council is seeking a qualified Contractor to provide maintenance and repair services for Fire Alarm systems installed across its buildings. The Contractor must ensure that all systems are kept in a safe, reliable, efficient, and satisfactory operating condition. This is essential to safeguard building users and to ensure the Council meets its obligations under Health and Safety legislation.

Renewal: OPTIONAL EXTENSION UP TO TWO YEARS

Domestic - Service, Repairs & Maintenance of Fire Alarms, Intruder Alarms, Door Access and Warden Call

The Contractor will be responsible for maintaining all Intruder Alarms, Door Entry Systems, Remote Alarm Monitoring systems and Warden Call on Domestic buildings. These systems must also be maintained in a safe, reliable, and satisfactory condition to support the Council's compliance with relevant Health and Safety requirements.

Renewal: OPTIONAL EXTENSION OF UP TO 2 YEARS

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000803468
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP539586
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F14 - Corrigendum
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

31625200 - Fire-alarm systems

31625300 - Burglar-alarm systems

42961100 - Access control system

45312200 - Burglar-alarm system installation work

50413200 - Repair and maintenance services of firefighting equipment

79993100 - Facilities management services

Notice Value(s)

Tender Value
£3,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Sep 20255 months ago
Submission Deadline
6 Oct 2025Expired
Future Notice Date
25 Aug 2025Expired
Award Date
Not specified
Contract Period
12 Feb 2026 - 11 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
FIFE COUNCIL
Contact Name
Billie Mitchell
Contact Email
billie.mitchell@fife.gov.uk, ryan.butchart@fife.gov.uk
Contact Phone
+44 3451550000

Buyer Location

Locality
GLENROTHES
Postcode
KY7 5LT
Post Town
Kirkcaldy
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM0 Eastern Scotland
Small Region (ITL 3)
TLM01 Clackmannanshire and Fife
Delivery Location
TLM72 Clackmannanshire and Fife

Local Authority
Fife
Electoral Ward
Glenrothes Central and Thornton
Westminster Constituency
Glenrothes and Mid Fife

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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