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COT173 Offsite Records Storage Framework

Highlands and Islands Enterprise

This public procurement record has 2 releases in its history.

Award

12 Jan 2026 at 00:00

PCS Notice - Website Contract Award Notice
Tender

16 Oct 2025 at 01:00

PCS Notice - Website Contract Notice
Summary of the contracting process

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Notice Information

Notice Title

COT173 Offsite Records Storage Framework

Notice Description

THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. The supplier will provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc. The framework is let from 9 February 2026 until 8 February 2029, with HIE having the option to extend for a period or periods together not exceeding 1 year (until 8 February 2030).

Lot Information

Lot 1

This Framework has been procured for Highlands and Islands Enterprise (HIE) and on behalf of Crofting Commission (CC), The University of the Highlands and Islands (UHI) as well as any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE).

Options: HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Framework particularly with regard to: -Increase/reduction of number of boxes (including those in storage) -More retrievals and/or disposal than anticipated -If bulk scanning is required this will be negotiated separately with the successful supplier. -Changes to office location/s.

Renewal: Following the initial period of 3 years, HIE has the the option to extend for a period or periods together not exceeding 1 year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000811609
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546945
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63121000 - Storage and retrieval services

72317000 - Data storage services

79995100 - Archiving services

79996000 - Business organisation services

79996100 - Records management

Notice Value(s)

Tender Value
£157,800 £100K-£500K
Lots Value
£157,800 £100K-£500K
Awards Value
Not specified
Contracts Value
£145,800 £100K-£500K

Notice Dates

Publication Date
12 Jan 20267 months ago
Submission Deadline
20 Nov 2025Expired
Future Notice Date
Not specified
Award Date
12 Jan 20267 months ago
Contract Period
Not specified - Not specified
Recurrence
HIE reserves the right to re-tender for these services upon termination or at the end of the contract, including any extension period.

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Highlands and Islands Enterprise
Additional Buyers

The Crofting Commission

UHI Executive Office (also known as The University of Highlands and Islands)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV2 5NA
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness South
Westminster Constituency
Inverness, Skye and West Ross-shire

Supplier Information

Number of Suppliers
1
Supplier Name

fileVAULT

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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