Notice Information
Notice Title
COT173 Offsite Records Storage Framework
Notice Description
THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. The supplier will provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc. The framework is let from 9 February 2026 until 8 February 2029, with HIE having the option to extend for a period or periods together not exceeding 1 year (until 8 February 2030).
Lot Information
Lot 1
This Framework has been procured for Highlands and Islands Enterprise (HIE) and on behalf of Crofting Commission (CC), The University of the Highlands and Islands (UHI) as well as any other Contracting Authority wholly or partly under the control of, or funded by HIE, at any point during the term of this Framework (subject to case-by-case approval by HIE).
Options: HIE reserves the right to make changes to the volume, scope or location of the Services to be supplied under the Framework particularly with regard to: -Increase/reduction of number of boxes (including those in storage) -More retrievals and/or disposal than anticipated -If bulk scanning is required this will be negotiated separately with the successful supplier. -Changes to office location/s.
Renewal: Following the initial period of 3 years, HIE has the the option to extend for a period or periods together not exceeding 1 year.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-r6ebe6-0000811609
- Publication Source
- Public Contracts Scotland
- Latest Notice
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546945
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- PCS Notice - Website Contract Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
63 - Supporting and auxiliary transport services; travel agencies services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
63121000 - Storage and retrieval services
72317000 - Data storage services
79995100 - Archiving services
79996000 - Business organisation services
79996100 - Records management
Notice Value(s)
- Tender Value
- £157,800 £100K-£500K
- Lots Value
- £157,800 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £145,800 £100K-£500K
Notice Dates
- Publication Date
- 12 Jan 20261 months ago
- Submission Deadline
- 20 Nov 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 12 Jan 20261 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- HIE reserves the right to re-tender for these services upon termination or at the end of the contract, including any extension period.
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HIGHLANDS AND ISLANDS ENTERPRISE
- Additional Buyers
UHI EXECUTIVE OFFICE (ALSO KNOWN AS THE UNIVERSITY OF HIGHLANDS AND ISLANDS)
- Contact Name
- Not specified
- Contact Email
- hieprocurement@hient.co.uk, neil.macdonald@crofting.gov.scot, recordsmanager@uhi.ac.uk
- Contact Phone
- +44 1463245245, +44 1463279000, +44 1463663439
Buyer Location
- Locality
- INVERNESS
- Postcode
- IV2 5NA
- Post Town
- Inverness
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM2 Highlands and Islands
- Small Region (ITL 3)
- TLM20 Highlands and Islands
- Delivery Location
- TLM Scotland
-
- Local Authority
- Highland
- Electoral Ward
- Inverness Millburn
- Westminster Constituency
- Inverness, Skye and West Ross-shire
Further Information
Notice Documents
-
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=12
11th November 2025 - Scope of Requirements and Guidance v2 - changes to timetable -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=15
11th November 2025 - Scope of Requirements and Guidance v3 - changes on page 7 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=6
11th November 2025 - Pricing Schedule -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=14
11th November 2025 - Pricing Schedule v2 -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=4
29th October 2025 - Award Criteria Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=13
29th October 2025 - Award Criteria Tender Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=1
17th October 2025 - Scope of Requirements and Guidance -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=2
16th October 2025 - Appendix 1 - Office Locations -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=3
16th October 2025 - Appendix 2 - Current Storage -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=5
16th October 2025 - Cyber Security Response Form -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=7
16th October 2025 - Forms for Signature -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=8
16th October 2025 - Community Benefits Selection Menu -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=9
16th October 2025 - Terms and Conditions -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=10
16th October 2025 - Contractor Annual Return Form template -
https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT541550&idx=11
16th October 2025 - HIE's Conflict of Interest Policy July 2024 -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT541550
COT173 Offsite Records Storage Framework - HIE requires a suitably qualified and experienced supplier to provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc. -
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN546945
COT173 Offsite Records Storage Framework - THIS IS A CONTRACT AWARD NOTICE AND AS SUCH THE PROCUREMENT PROCESS IS COMPLETE. The supplier will provide the following services for records: storage, retrieval and delivery from storage; uplift from user sites, scanning of files, secure disposal and supply of ancillary items e.g. archive boxes etc. The framework is let from 9 February 2026 until 8 February 2029, with HIE having the option to extend for a period or periods together not exceeding 1 year (until 8 February 2030).
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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