Award

National Fleet Management System

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)

This public procurement record has 1 release in its history.

Award

03 Oct 2025 at 00:00

Summary of the contracting process

The procurement process for a National Fleet Management System has been conducted by The Common Services Agency, more commonly known as NHS National Services Scotland (NSS). This procurement falls under the health industry category and is located in Edinburgh, addressing entities under the National Health Service (Scotland) Act 1978. The process has reached the award stage with a contract signed on 29th September 2025, and it was executed through an open procedure method. The awarded contract, valued at £295,104, will support up to 5,000 vehicles and associated equipment, with the potential deployment for numerous NHS entities across Scotland. The contract spans two years, with an option to extend for an additional three years on an annual basis.

This tender presents significant opportunities for businesses specialising in fleet management systems and associated software solutions. As the primary supplier, Insight Direct (UK) Ltd will deliver these services, but the significant software component will be subcontracted to Jaama Ltd, highlighting opportunities for IT service providers in joint ventures and subcontracting. Larger companies with the capability to handle substantial fleet operations will find this contract aligns well with their growth strategies, especially considering the scale and reach of the project encompassing the NHS entities across Scotland.

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Notice Title

National Fleet Management System

Notice Description

The procurement of a Fleet Management System is being undertaken by the Common Services Agency, more commonly known as NHS National Services Scotland (NSS) on its own behalf and on behalf of all entitles constituted pursuant to the National Health Service (Scotland) Act 1978 (Health Boards).

Lot Information

Lot 1

The procurement of a Fleet Management System is being undertaken by the Common Services Agency, more commonly known as NHS National Services Scotland (NSS) on its own behalf and on behalf of all entitles constituted pursuant to the National Health Service (Scotland) Act 1978 (Health Boards). The services may cover 5000 vehicles and pieces of associated equipment. Potentially between 150 and 200 Type A Users, and between 60 & 120 concurrent Type A Users. NSS are looking for a 2 year agreement, with an option to extend for 3 years on a year by year basis.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000811901
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT540529
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

48 - Software package and information systems

50 - Repair and maintenance services

72 - IT services: consulting, software development, Internet and support


CPV Codes

42961300 - Vehicle location system

48000000 - Software package and information systems

50111100 - Vehicle-fleet management services

72000000 - IT services: consulting, software development, Internet and support

72260000 - Software-related services

72416000 - Application service providers

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£295,104 £100K-£500K

Notice Dates

Publication Date
3 Oct 20254 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
29 Sep 20254 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)
Contact Name
Zenab Ghazali
Contact Email
zenab.ghazali@nhs.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

INSIGHT DIRECT (UK

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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