This public procurement record has 2 releases in its history.

Tender

10 Jun 2026 at 00:00

Summary of the contracting process

The procurement process initiated by Crown Estate Scotland is currently at the tender stage and seeks to appoint a supplier for "The Provision of Public Affairs Monitoring and Stakeholder Engagement System." The buying entity, based in Edinburgh, operates in the environmental protection industry, focusing on services. The open procedure will accept electronic submissions via the Public Contracts Scotland website. Key dates include the tender period closing on 1st July 2026 at 12:00 and the award period commencing the same day. This procurement addresses Crown Estate Scotland’s need for a service that enhances its capability to monitor political and policy developments affecting its diverse portfolio while maintaining a comprehensive stakeholder engagement system.

This tender presents significant business growth opportunities by enabling the awarded supplier to establish a long-term relationship with a prominent public organisation. Ideal candidates for this contract will be businesses experienced in delivering integrated public affairs monitoring and stakeholder management systems. Companies offering comprehensive political monitoring services and robust, user-friendly databases for stakeholder engagement activities would be well-suited to compete. The requirement for a seamless, responsive service, combined with strategic insights, underscores the need for a supplier with a proven track record in managing complex and dynamic political environments relevant to the UK, particularly within the regions impacting Crown Estate Scotland’s operations.

How relevant is this notice?

Notice Title

The Provision of Public Affairs Monitoring and Stakeholder Engagement System.

Notice Description

This contract relates to the provision of a bespoke public affairs monitoring service and an integrated stakeholder engagement system, delivered by a single supplier, to support CES in understanding, anticipating and responding to political, policy and stakeholder developments relevant to its diverse portfolio of land, natural resources and infrastructure.

Lot Information

Lot 1

The objective of this tender is to secure a suitably experienced supplier who will: Provide comprehensive, timely and relevant daily public affairs monitoring covering Holyrood and Westminster activity of relevance to CES, with the ability to apply CES defined keywords and themes; Deliver high quality policy analysis, horizon scanning and forward look intelligence to support CES's strategic planning and engagement activity; Supply and maintain a secure, user friendly stakeholder management database and information library, supporting consistent recording of engagement activity across CES; Provide both monitoring and stakeholder management functionality from a single organisation, ensuring coherence and synchronisation of intelligence; and Offer a responsive, reliable service supported by named account management contacts.. Scotland Excel is acting on behalf of CES in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: Crown Estate Scotland will have the option to extend the Contract for up to a further 24-month period.

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825910
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557704
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

22200000 - Newspapers, journals, periodicals and magazines

48000000 - Software package and information systems

48781000 - System management software package

48814000 - Medical information systems

79416000 - Public relations services

79416200 - Public relations consultancy services

79980000 - Subscription services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jun 20261 months ago
Submission Deadline
1 Jul 2026Expired
Future Notice Date
1 Jun 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
CROWN ESTATE SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9GL
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551199
    The Provision of Public Affairs Monitoring and Stakeholder Engagement System. - Crown Estate Scotland intends to procure a combined service providing daily and weekly public affairs and political monitoring, together with a stakeholder engagement system that enables the recording, management and analysis of interactions with elected representatives, public bodies and other key stakeholders. The service will ensure CES receives timely, accurate updates on relevant political and parliamentary activity across Scotland and the wider UK, alongside a reliable multi-user platform that supports ongoing stakeholder engagement needs.
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557704
    The Provision of Public Affairs Monitoring and Stakeholder Engagement System. - This contract relates to the provision of a bespoke public affairs monitoring service and an integrated stakeholder engagement system, delivered by a single supplier, to support CES in understanding, anticipating and responding to political, policy and stakeholder developments relevant to its diverse portfolio of land, natural resources and infrastructure.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-r6ebe6-0000825910-2026-06-10T00:00:00Z",
    "date": "2026-06-10T00:00:00Z",
    "ocid": "ocds-r6ebe6-0000825910",
    "initiationType": "tender",
    "parties": [
        {
            "id": "org-14",
            "name": "Crown Estate Scotland",
            "identifier": {
                "legalName": "Crown Estate Scotland"
            },
            "address": {
                "streetAddress": "Quartermile Two, 2nd Floor, 2 Lister Square",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH3 9GL"
            },
            "contactPoint": {
                "email": "flexibleprocurement@scotland-excel.org.uk",
                "telephone": "+44 7586570421",
                "url": "http://"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    },
                    {
                        "id": "Estate Management",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://crownestatescotland.com/"
            }
        },
        {
            "id": "org-37",
            "name": "Crown Estate Scotland",
            "identifier": {
                "legalName": "Crown Estate Scotland"
            },
            "address": {
                "streetAddress": "Quartermile Two, 2nd Floor, 2 Lister Square",
                "locality": "Edinburgh",
                "region": "UK",
                "postalCode": "EH3 9GL"
            },
            "contactPoint": {
                "email": "flexibleprocurement@scotland-excel.org.uk",
                "telephone": "+44 7586570421",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "Body governed by public law",
                        "scheme": "TED_CA_TYPE"
                    },
                    {
                        "id": "05",
                        "description": "Environmental protection",
                        "scheme": "COFOG"
                    }
                ],
                "url": "http://crownestatescotland.com/"
            }
        },
        {
            "id": "org-6",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "locality": "Edinburgh",
                "postalCode": "KA30 8JA"
            },
            "contactPoint": {
                "url": "http://"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "name": "Crown Estate Scotland",
        "id": "org-37"
    },
    "planning": {
        "documents": [
            {
                "id": "MAR551199",
                "documentType": "plannedProcurementNotice",
                "title": "The Provision of Public Affairs Monitoring and Stakeholder Engagement System.",
                "description": "Crown Estate Scotland intends to procure a combined service providing daily and weekly public affairs and political monitoring, together with a stakeholder engagement system that enables the recording, management and analysis of interactions with elected representatives, public bodies and other key stakeholders. The service will ensure CES receives timely, accurate updates on relevant political and parliamentary activity across Scotland and the wider UK, alongside a reliable multi-user platform that supports ongoing stakeholder engagement needs.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551199",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ocds-r6ebe6-0000825910",
        "title": "The Provision of Public Affairs Monitoring and Stakeholder Engagement System.",
        "description": "This contract relates to the provision of a bespoke public affairs monitoring service and an integrated stakeholder engagement system, delivered by a single supplier, to support CES in understanding, anticipating and responding to political, policy and stakeholder developments relevant to its diverse portfolio of land, natural resources and infrastructure.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "id": "79416000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "79980000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "22200000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48000000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48781000",
                        "scheme": "CPV"
                    },
                    {
                        "id": "48814000",
                        "scheme": "CPV"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "MAR551199-1",
                "title": "PIN Description",
                "url": "https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAR551199&idx=1",
                "datePublished": "2026-03-06T16:31:26Z",
                "dateModified": "2026-03-06T16:31:26Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN557704",
                "documentType": "contractNotice",
                "title": "The Provision of Public Affairs Monitoring and Stakeholder Engagement System.",
                "description": "This contract relates to the provision of a bespoke public affairs monitoring service and an integrated stakeholder engagement system, delivered by a single supplier, to support CES in understanding, anticipating and responding to political, policy and stakeholder developments relevant to its diverse portfolio of land, natural resources and infrastructure.",
                "url": "https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN557704",
                "format": "text/html"
            },
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            },
            {
                "id": "JUN557704-1",
                "title": "To be completed and returned by Tenderers.",
                "datePublished": "2026-06-10T14:03:43Z",
                "dateModified": "2026-06-10T14:03:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN557704-2",
                "title": "To be completed and returned by Tenderers.",
                "datePublished": "2026-06-10T14:03:43Z",
                "dateModified": "2026-06-10T14:03:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN557704-3",
                "title": "To be completed and returned by Tenderers.",
                "datePublished": "2026-06-10T14:03:43Z",
                "dateModified": "2026-06-10T14:03:43Z",
                "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet"
            },
            {
                "id": "JUN557704-4",
                "title": "To be completed and returned by Tenderers.",
                "datePublished": "2026-06-10T14:03:43Z",
                "dateModified": "2026-06-10T14:03:43Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN557704-5",
                "title": "Terms and Conditions - For information only.",
                "datePublished": "2026-06-10T14:03:43Z",
                "dateModified": "2026-06-10T14:03:43Z",
                "format": "application/pdf"
            },
            {
                "id": "JUN557704-6",
                "title": "Specification - For information only.",
                "datePublished": "2026-06-10T14:03:44Z",
                "dateModified": "2026-06-10T14:03:44Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "JUN557704-7",
                "title": "Invitation to Tender (ITT) - For information only.",
                "datePublished": "2026-06-10T14:03:44Z",
                "dateModified": "2026-06-10T14:03:44Z",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ],
        "lots": [
            {
                "id": "1",
                "description": "The objective of this tender is to secure a suitably experienced supplier who will: Provide comprehensive, timely and relevant daily public affairs monitoring covering Holyrood and Westminster activity of relevance to CES, with the ability to apply CES defined keywords and themes; Deliver high quality policy analysis, horizon scanning and forward look intelligence to support CES's strategic planning and engagement activity; Supply and maintain a secure, user friendly stakeholder management database and information library, supporting consistent recording of engagement activity across CES; Provide both monitoring and stakeholder management functionality from a single organisation, ensuring coherence and synchronisation of intelligence; and Offer a responsive, reliable service supported by named account management contacts.. Scotland Excel is acting on behalf of CES in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.",
                "status": "active",
                "hasOptions": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Crown Estate Scotland will have the option to extend the Contract for up to a further 24-month period."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-06-01T00:00:00Z"
        },
        "classification": {
            "id": "79416200",
            "scheme": "CPV"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "tenderPeriod": {
            "endDate": "2026-07-01T12:00:00Z"
        },
        "awardPeriod": {
            "startDate": "2026-07-01T12:00:00Z"
        },
        "bidOpening": {
            "date": "2026-07-01T12:00:00Z"
        },
        "contractTerms": {
            "hasElectronicPayment": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "performanceTerms": "As detailed within the Specification."
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "language": "EN",
    "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834185. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:834185) Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834185",
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000825910"
        },
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000825910"
        }
    ],
    "noticetype": "PCS Notice - Website Contract Notice"
}