Planning

The Provision of Public Affairs Monitoring and Stakeholder Engagement System.

CROWN ESTATE SCOTLAND

This public procurement record has 1 release in its history.

Planning

06 Mar 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Crown Estate Scotland, located in Edinburgh, is in the planning stage of procuring a service that encompasses public affairs monitoring and stakeholder engagement systems. This planned procurement notices the intent to establish a reliable, multi-user platform to track political and parliamentary activities relevant to their statutory functions. Scotland Excel, acting as the managing body, is overseeing this process, which primarily falls under the services industry category, specifically environmental protection and estate management. Interested suppliers are encouraged to respond to a questionnaire by 19th March 2026 at 17:00, with further procurement notices anticipated by 1st June 2026.

This tender provides a growth opportunity for businesses specialising in political analysis, public affairs monitoring, and digital engagement platforms. Companies offering integrated solutions that can manage stakeholder interactions and provide timely political updates would be well-suited to participate. The service will help Crown Estate Scotland keep abreast of relevant governmental developments and engage effectively with stakeholders across Scotland and the UK. Suppliers are expected to deliver both systems in a cohesive arrangement, supporting a responsive and comprehensive service throughout the contract duration. Businesses with experience in CPV classifications like political consultancy, database management, and software solutions may find particularly beneficial participation.

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Notice Information

Notice Title

The Provision of Public Affairs Monitoring and Stakeholder Engagement System.

Notice Description

Crown Estate Scotland intends to procure a combined service providing daily and weekly public affairs and political monitoring, together with a stakeholder engagement system that enables the recording, management and analysis of interactions with elected representatives, public bodies and other key stakeholders. The service will ensure CES receives timely, accurate updates on relevant political and parliamentary activity across Scotland and the wider UK, alongside a reliable multi-user platform that supports ongoing stakeholder engagement needs.

Lot Information

Lot 1

Crown Estate Scotland intends to establish a contract for the provision of a combined public affairs monitoring service and stakeholder engagement system. The requirement covers the delivery of daily and weekly monitoring of political, governmental and parliamentary activity relevant to Crown Estate Scotland's statutory functions, as well as timely alerts on significant or unexpected developments at Holyrood and, where relevant, Westminster. The service must provide accurate, clearly interpreted information that distinguishes matters relating specifically to Crown Estate Scotland from those pertaining only to The Crown Estate operating elsewhere in the UK. The contract will also include the provision of a stakeholder engagement platform that enables CES to record, organise and manage interactions with elected representatives, parliamentary offices, public bodies and other key stakeholders. The system must support multiple users, provide reliable access, and contain sufficient functionality to categorise stakeholders, maintain engagement records and support CES's ongoing external relations activity. The supplier appointed through this procurement will be expected to deliver both the political monitoring service and the stakeholder engagement system as a single, integrated arrangement, and to provide responsive support throughout the contract period. The activities required under the contract will help ensure that Crown Estate Scotland remains informed about relevant political and policy developments and is able to maintain an accurate and effective record of stakeholder engagement across the organisation. This Prior Information Notice (PIN) aims to assess market interest, supplier capability and capacity, identify delivery challenges or conflicts of interest, andfeedback to inform the final scope, structure and commercial model of the forthcoming tender. Participation in the PIN is voluntary and will not be evaluated. Please see the provided "PIN Description" document for further information. The questionnaire is accessible at the following link - https://www.cognitoforms.com/ScotlandExcel1/CESPINQuestionnaire. CES is issuing this PIN to gather supplier views on capability, capacity, risks and pricing needs. Participation is voluntary and will not form part of any future evaluation. A questionnaire is provided, with responses requested by 19 March 2026 at 17:00. Non-respondents may still participate in any subsequent open procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825910
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551199
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
PCS Notice - Website Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22200000 - Newspapers, journals, periodicals and magazines

48000000 - Software package and information systems

48781000 - System management software package

48814000 - Medical information systems

79416000 - Public relations services

79416200 - Public relations consultancy services

79980000 - Subscription services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 20263 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CROWN ESTATE SCOTLAND
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9GL
Post Town
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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