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The Provision of Public Affairs Monitoring and Stakeholder Engagement System.

Crown Estate Scotland

This public procurement record has 3 releases in its history.

Tender

21 Aug 2026 at 01:00

PCS Notice - Website Contract Notice
Tender

10 Jun 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

06 Mar 2026 at 00:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Crown Estate Scotland is procuring a combined public affairs monitoring service and stakeholder engagement system for its portfolio of land, natural resources and infrastructure. The service will provide daily and weekly monitoring of political and parliamentary activity at Holyrood and Westminster, alongside policy analysis, horizon scanning and forward-looking intelligence. It will also provide a secure, user-friendly stakeholder management database and information library for recording, managing and analysing interactions with elected representatives, public bodies and other key stakeholders. Monitoring and stakeholder management must be delivered by one organisation, with the systems kept coherent and synchronised. The work is delivered across Scotland and the wider UK, with account management support for Crown Estate Scotland.

The procurement reached tender: Crown Estate Scotland invited offers through an open procedure, with electronic submission in English. The tender submission deadline was 17 September 2026 at 12:00 noon, with bid opening and the start of the award period at the same time. The contract period is 1,080 days, with an option to extend for up to a further 24 months. Its estimated value is £95,565 excluding any unstated tax treatment. There is one lot and variants are not allowed. Evaluation and participation requirements are set out in the tender specification and associated economic and technical selection criteria. Electronic payment and ordering will be used, and electronic invoicing is allowed.

This opportunity suits a specialist public affairs, political intelligence or stakeholder engagement supplier able to combine monitoring, analysis and technology in a single managed service. Bidders need to track relevant Holyrood and Westminster activity, apply Crown Estate Scotland’s defined keywords and themes, and turn developments into accurate, timely policy and horizon-scanning intelligence. They also need to supply and maintain a secure multi-user stakeholder database and information library, supporting consistent records and analysis of engagement with elected representatives, public bodies and other stakeholders. The requirement favours suppliers with demonstrated experience delivering responsive, reliable monitoring and stakeholder-management services, integrated systems, dependable service support and named account management contacts. Organisations unable to provide both service elements should expect poor fit.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Public Affairs Monitoring and Stakeholder Engagement System.

Notice Description

This contract relates to the provision of a bespoke public affairs monitoring service and an integrated stakeholder engagement system, delivered by a single supplier, to support CES in understanding, anticipating and responding to political, policy and stakeholder developments relevant to its diverse portfolio of land, natural resources and infrastructure.

Lot Information

Lot 1

The objective of this tender is to secure a suitably experienced supplier who will: Provide comprehensive, timely and relevant daily public affairs monitoring covering Holyrood and Westminster activity of relevance to CES, with the ability to apply CES defined keywords and themes; Deliver high quality policy analysis, horizon scanning and forward look intelligence to support CES's strategic planning and engagement activity; Supply and maintain a secure, user friendly stakeholder management database and information library, supporting consistent recording of engagement activity across CES; Provide both monitoring and stakeholder management functionality from a single organisation, ensuring coherence and synchronisation of intelligence; and Offer a responsive, reliable service supported by named account management contacts.. Scotland Excel is acting on behalf of CES in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: Crown Estate Scotland will have the option to extend the Contract for up to a further 24-month period.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000825910
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562806
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

22200000 - Newspapers, journals, periodicals and magazines

48000000 - Software package and information systems

48781000 - System management software package

48814000 - Medical information systems

79416000 - Public relations services

79416200 - Public relations consultancy services

79980000 - Subscription services

Notice Value(s)

Tender Value
£95,565 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20263 weeks ago
Submission Deadline
17 Sep 20261 day to go
Future Notice Date
1 Jun 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
A further procurement exercise will be undertaken prior to the expiry of this Contract.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Crown Estate Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH3 9GL
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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