Tender

Provision of Services for Events Framework Agreement

SOUTH AYRSHIRE COUNCIL

This public procurement record has 1 release in its history.

Tender

12 Mar 2026 at 00:00

Summary of the contracting process

South Ayrshire Council is currently in the tender stage for establishing a Multi-Provider Framework Agreement focusing on services related to events, titled "Provision of Services for Events Framework Agreement." The procurement process is classified under general public services, with procurement activities occurring within Ayr, UKM94. The tender process, initiated on 12 March 2026, follows an open procedure, allowing for electronic and written submissions until 20 April 2026. The framework agreement will encompass various lots, such as security services, technical equipment, site crew and infrastructure, sanitation facilities, and more, providing a comprehensive approach to supporting local events. The award period commences on the same date the tender submissions close, signalling a streamlined procurement process efficiently managed by South Ayrshire Council.

This tender presents a significant opportunity for businesses across various sectors, particularly those involved in event management services, technical equipment supply, and infrastructure provision. The framework's multiple lots, designed to cover aspects from security and sanitation to transport and traffic management, invite businesses with relevant expertise to participate. Companies equipped with industry-specific accreditations such as Security Industry Authority (SIA) licences and traffic management qualifications will find themselves well-suited to compete effectively. Additionally, the framework agreement, which includes community benefits centred around employment, SME development, and community engagement, provides scope for businesses aiming to enhance their social impact and presence in the local community. This initiative supports business growth through competitive participation and the fostering of community-oriented practices.

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Notice Title

Provision of Services for Events Framework Agreement

Notice Description

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 - Car Park Management

Lot Information

Provision of Security Services

Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.

Renewal: January 2030

Provision of Site Technical Equipment

Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.

Renewal: January 2030

Provision of Site Crew & Event Infrastructure

Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.

Renewal: January 2030

Provision of Sanitation Facilities

Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.

Renewal: January 2030

Supply, Delivery and Installation of Generators & Lighting Towers

Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.

Renewal: January 2030

Supply and Installation of Marquees

Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.

Renewal: January 2030

Provision of Bus Transport

Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.

Renewal: January 2030

Provision of Traffic Management Equipment

Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.

Renewal: January 2030

Traffic Management Consultancy Services

Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.

Renewal: January 2030

Car Park Management

Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.

Renewal: January 2030

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826378
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551568
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

63 - Supporting and auxiliary transport services; travel agencies services

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services


CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

34121000 - Buses and coaches

34923000 - Road traffic-control equipment

39522530 - Tents

63712700 - Traffic control services

63712710 - Traffic monitoring services

75241000 - Public security services

79952000 - Event services

90900000 - Cleaning and sanitation services

90920000 - Facility related sanitation services

98351000 - Car park management services

98351100 - Car park services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Mar 20263 days ago
Submission Deadline
20 Apr 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
January 2030

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SOUTH AYRSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Post Town
Kilmarnock
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire

Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551568
    Provision of Services for Events Framework Agreement - South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 - Car Park Management

Open Contracting Data Standard (OCDS)

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