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Provision of Services for Events Framework Agreement

South Ayrshire Council

This public procurement record has 2 releases in its history.

Award

01 Jul 2026 at 01:00

OJEU - F3 - Contract Award Notice
Tender

12 Mar 2026 at 00:00

OJEU - F2 - Contract Notice
Summary of the contracting process

The procurement process, led by South Ayrshire Council, involves the establishment of a multi-provider, multi-lot framework agreement for various event services and equipment, which includes security services, site technical equipment, event infrastructure, sanitation facilities, generators and lighting, marquees, bus transport, traffic management, and car park management. This contract spans several industry categories related to general public services, and the location for delivery is primarily focused in Ayr, UK. The procurement phase is complete with the contracts having been awarded by July 2026 following a tender process initiated in March 2026. The procurement method used was an open procedure, reflecting a transparent and competitive approach.

This tender creates substantial opportunities for business growth, particularly for those in the events management and logistics sectors. Large businesses equipped to handle services such as security, technical support, and event logistics are particularly well-suited to compete, given the scale and scope of the contracts. The framework’s design facilitates partnership with a variety of service providers, allowing for comprehensive participation and offering a foothold in the public sector market, fostering potential for long-term engagements and expansions in the service provision for public events.

How relevant is this notice?

Notice Information

Notice Title

Provision of Services for Events Framework Agreement

Notice Description

South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 - Car Park Management

Lot Information

Provision of Security Services

Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.

Renewal: January 2030

Provision of Site Technical Equipment

Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.

Renewal: January 2030

Provision of Site Crew & Event Infrastructure

Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.

Renewal: January 2030

Provision of Sanitation Facilities

Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.

Renewal: January 2030

Supply, Delivery and Installation of Generators & Lighting Towers

Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.

Renewal: January 2030

Supply and Installation of Marquees

Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.

Renewal: January 2030

Provision of Bus Transport

Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.

Renewal: January 2030

Provision of Traffic Management Equipment

Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.

Renewal: January 2030

Traffic Management Consultancy Services

Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.

Renewal: January 2030

Car Park Management

Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.

Renewal: January 2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826378
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559157
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
OJEU - F3 - Contract Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

34 - Transport equipment and auxiliary products to transportation

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

63 - Supporting and auxiliary transport services; travel agencies services

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

98 - Other community, social and personal services

CPV Codes

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

34121000 - Buses and coaches

34923000 - Road traffic-control equipment

39522530 - Tents

63712700 - Traffic control services

63712710 - Traffic monitoring services

75241000 - Public security services

79952000 - Event services

90900000 - Cleaning and sanitation services

90920000 - Facility related sanitation services

98351000 - Car park management services

98351100 - Car park services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,911,344 £1M-£10M

Notice Dates

Publication Date
1 Jul 20262 months ago
Submission Deadline
20 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
January 2030

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
22
Supplier Names

Guardian FM

RFC Security Group UK

SecuriGroup Ltd

Task Personnel Solutions Ltd

Total Control security LTD

21CC Group Ltd

Adlib Audio Ltd

Smalltown Audio Ltd

F4F event services

EVENT-A-LOO LTD

GAP Group Limited

Martin Plant Hire

GWF Generators Limited

Hire Power Generators Limited

Baillies Marquees

Field and Lawn

Fife Scottish Omnibuses Limited

Geo-flow Ltd

Markon Limited

Reilly Global Consultants Ltd

Crossan Project Consultancy Ltd

TRACSIS PLC

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551568
    Provision of Services for Events Framework Agreement - South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 - Car Park Management
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559157
    Provision of Services for Events Framework Agreement - South Ayrshire Council (the Council) has a requirement to establish a Multi-Provider, Multi-Lot Framework Agreement for various Event Services and Equipment as outlined below: - Lot 1 - Provision of Security Services - Lot 2 - Provision of Site Technical Equipment - Lot 3 - Provision of Site Crew & Event Infrastructure - Lot 4 - Provision of Sanitation Facilities - Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers - Lot 6 - Supply and Installation of Marquees - Lot 7 - Provision of Bus Transport - Lot 8 - Provision of Traffic Management Equipment - Lot 9 - Traffic Management Consultancy Services - Lot 10 - Car Park Management

Open Contracting Data Standard (OCDS)

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