Award

Postal Vote Managed Service (PVMS) and Electoral Services

EAST LOTHIAN COUNCIL

This public procurement record has 1 release in its history.

Summary of the contracting process

East Lothian Council has completed the procurement process titled "Postal Vote Managed Service (PVMS) and Electoral Services," falling under the industry category of General public services. This open procedure aimed to establish a service for managing postal votes, printing poll cards, ballot papers, and postal vote packs, including their posting. The delivery will occur in East Lothian, and the contract was signed on 25 February 2026, with a value of £188,093.40. The procurement reached the award stage, with Idox Software Ltd appointed as the supplier, and the contract remains active under the framework RM6259 - Vertical Application Solutions.

This tender poses significant opportunities for businesses specialising in electoral services and printing services, particularly those equipped to manage mail and digital communication services. Large companies with established systems to handle postal and electronic bids are well-suited to compete in this arena, given the need for efficient processing and distribution across East Lothian. The preferences indicated by the Council suggest a readiness to embrace innovative solutions in streamlining electoral processes, which can enable companies to build long-term relationships and expand their portfolios in public sector services.

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Notice Title

Postal Vote Managed Service (PVMS) and Electoral Services

Notice Description

Postal Vote Managed Service (PVMS) and printing of poll cards, ballot papers, postal vote packs (including posting of poll cards and postal votes)

Lot Information

Lot 1

Postal Vote Managed Service (PVMS) and printing of poll cards, ballot papers, postal vote packs (including posting of poll cards and postal votes)

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000826581
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR551718
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
PCS Notice - Website Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

22000000 - Printed matter and related products

48000000 - Software package and information systems

72268000 - Software supply services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£188,093 £100K-£500K

Notice Dates

Publication Date
13 Mar 20262 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Feb 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Not Specified
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST LOTHIAN COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HADDINGTON, EAST LOTHIAN
Postcode
EH41 3HA
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM11 East Lothian and Midlothian
Delivery Location
TLM73 East Lothian and Midlothian

Local Authority
East Lothian
Electoral Ward
Haddington and Lammermuir
Westminster Constituency
Lothian East

Supplier Information

Number of Suppliers
1
Supplier Name

IDOX SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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