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Provision of Off-Site Storage for NatureScot Records

Scottish Natural Heritage

This public procurement record has 2 releases in its history.

Tender

22 Sep 2026 at 01:00

PCS Notice - Website Contract Notice
Planning

07 Apr 2026 at 01:00

PCS Notice - Website Prior Information Notice
Summary of the contracting process

Scottish Natural Heritage, trading as NatureScot, is buying secure off-site records storage services for its records. The requirement covers storing records, retrieving them and delivering them to offices, collecting records from offices and taking them into storage, maintaining inventories and integrating storage information with systems, disposing of records, scanning and supplying related materials. This is a records management and logistics service rather than a purchase of storage space alone. The work is for NatureScot’s operations in Scotland, with the contracting exercise administered on its behalf by Scotland Excel. The procurement category is services, including records storage, document management, document scanning and information retrieval.

The procurement has reached tender: NatureScot invited offers through an open procedure, with electronic submission. Bids were due by 19 October 2026 at 12:00 UTC, with bid opening at that time; award activity was scheduled to start then. The contract is planned to run from 1 April 2027 to 31 March 2028, with options for up to two further 12-month extensions, potentially ending on 31 March 2030. The requirement is a single lot. Evaluation includes suitability criteria set out in the procurement documents. Bids must be in English and remain valid for 120 days. Electronic ordering and electronic payment are supported, and electronic invoicing is allowed. Variants are not allowed.

This opportunity suits established records storage, document management and archive logistics providers able to operate a secure off-site facility and manage the full movement of physical records. Suppliers should be able to collect and deliver boxes or files reliably, retrieve items against requests, maintain accurate inventories and integrate records information with the customer’s systems. Relevant operational capability also includes secure disposal, scanning and the provision of storage-related supplies. The requirement is suited to businesses with dependable transport arrangements across Scotland, controlled handling processes and the capacity to provide a responsive, high-quality service throughout the contract and any extensions. Experience serving organisations with formal information governance or public-sector records requirements would be particularly relevant.

How relevant is this notice?

Notice Information

Notice Title

Provision of Off-Site Storage for NatureScot Records

Notice Description

NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a high-quality service, whilst offering good value in the expenditure of public funds.

Lot Information

Lot 1

NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a high-quality service, whilst offering good value in the expenditure of public funds. Activities under the contract will include: - Storage of records - Retrieval of records from storage and delivery to office - Uplift of records from office and delivery to storage - Inventory and systems integration - Disposal of records - Scanning - Supplies. Scotland Excel is acting on behalf of NatureScot in the execution of this tender but will not be party to the contract or the management of the contract throughout its lifetime.

Renewal: The Contract will be from 1 April 2027 for a period of 1 year until 31 March 2028, and NatureScot will have an option to extend it for up to a further 2 x 12-month periods until 31 March 2030.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000828697
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564992
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
PCS Notice - Website Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

63121100 - Storage services

72317000 - Data storage services

79131000 - Documentation services

79996100 - Records management

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 20262 weeks ago
Submission Deadline
19 Oct 20262 weeks to go
Future Notice Date
7 May 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Natural Heritage
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INVERNESS
Postcode
IV3 8NW
Postcode Area
Inverness
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM Scotland
Local Authority
Highland
Electoral Ward
Inverness West
Westminster Constituency
Inverness, Skye and West Ross-shire

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553367
    Provision of Off-Site Storage for NatureScot Records - NatureScot is preparing to undertake a procurement exercise for the Provision of Off-Site Storage. As part of the development process for the procurement approach, NatureScot is seeking views and information from the marketplace in connection with the areas set out in this Prior Information Notice (PIN). NatureScot have included a questionnaire (which can be found here - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords)
  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP564992
    Provision of Off-Site Storage for NatureScot Records - NatureScot require a competent provider of secure off-site records storage. The successful Contractor will provide a high-quality service, whilst offering good value in the expenditure of public funds.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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