D3 Tenders | Provision of Off-Site Storage for NatureScot Records

Notice Information

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Notice Title

Provision of Off-Site Storage for NatureScot Records

Notice Description

NatureScot is preparing to undertake a procurement exercise for the Provision of Off-Site Storage. As part of the development process for the procurement approach, NatureScot is seeking views and information from the marketplace in connection with the areas set out in this Prior Information Notice (PIN). NatureScot have included a questionnaire (which can be found here - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords)

Lot Information

Lot 1

NatureScot is preparing to undertake a procurement exercise for the Provision of Off-Site Storage. The future contract is expected to run for an initial five-year period, with the option to extend for up to two further years, providing a potential total duration of seven years. NatureScot currently stores approximately 5,743 cubic feet of records offsite, consisting of a wide range of formats including paper files, maps, photographs, slides, audiovisual materials, and digital media. These records require secure, environmentally controlled storage, robust inventory management and reliable retrieval and transport arrangements. In addition, the forthcoming requirement is expected to include scan on demand services, secure destruction, and the supply of associated materials such as boxes, barcodes and destruction sacks. The supplier will also need to ensure and maintain full system compatibility with NatureScot's Electronic Records and Document Management System (eRDMS). Integration will be achieved through API-driven transmission of CSV metadata files from the eRDMS to the Contract's inventory system. NatureScot requires that, in the event the incumbent supplier does not bid or is not awarded the contract, the successful supplier will be responsible for managing the full transfer of existing records from the incumbent's facility to their own. This will include all planning, coordination, uplift, transport, and reconciliation of inventory data. Market consultation is an important part of the procurement process and gives us an opportunity to consider your specialist opinion and expertise. This engagement does not constitute the launch of a procurement process; however, responses will help shape the forthcoming Invitation to Tender.. NatureScot have included a questionnaire (which can be found here - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords) for interested suppliers and may invite further dialogue to explore delivery models and gather feedback.

Notice Details

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Publication & Lifecycle

Open Contracting ID: ocds-r6ebe6-0000828697
Publication Source: Public Contracts Scotland
Latest Notice: https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553367
Current Stage: Planning
All Stages: Planning

Procurement Classification

Notice Type: PCS Notice - Website Prior Information Notice
Procurement Type: Standard
Procurement Category: Services
Procurement Method: Not Specified
Procurement Method Details: Not specified
Tender Suitability: Not specified
Awardee Scale: Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

63120000 - Storage and warehousing services

63121000 - Storage and retrieval services

63121100 - Storage services

72317000 - Data storage services

79131000 - Documentation services

79996100 - Records management

Notice Value(s)

Tender Value: Not specified
Lots Value: Not specified
Awards Value: Not specified
Contracts Value: Not specified

Notice Dates

Publication Date: 7 Apr 20265 days ago
Submission Deadline: Not specified
Future Notice Date: 7 May 20264 weeks to go
Award Date: Not specified
Contract Period: Not specified - Not specified
Recurrence: Not specified

Notice Status

Tender Status: Planned
Lots Status: Planned
Awards Status: Not Specified
Contracts Status: Not Specified

Buyer & Supplier

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Contracting Authority (Buyer)

Main Buyer: SCOTTISH NATURAL HERITAGE
Contact Name: Available with D3 Tenders Premium →
Contact Email: Available with D3 Tenders Premium →
Contact Phone: Available with D3 Tenders Premium →

Buyer Location

Locality: INVERNESS
Postcode: IV3 8NW
Post Town: Inverness
Country: Scotland
Major Region (ITL 1): TLM Scotland
Basic Region (ITL 2): TLM2 Highlands and Islands
Small Region (ITL 3): TLM20 Highlands and Islands
Delivery Location: TLM Scotland
Local Authority: Highland
Electoral Ward: Inverness West
Westminster Constituency: Inverness, Skye and West Ross-shire

Further Information

Notice Documents

https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR553367
Provision of Off-Site Storage for NatureScot Records - NatureScot is preparing to undertake a procurement exercise for the Provision of Off-Site Storage. As part of the development process for the procurement approach, NatureScot is seeking views and information from the marketplace in connection with the areas set out in this Prior Information Notice (PIN). NatureScot have included a questionnaire (which can be found here - https://www.cognitoforms.com/ScotlandExcel1/OnBehalfOfNatureScotScottishNaturalHeritageOffsiteStorageForNatureScotRecords)

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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