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HR and Managed Payroll Solution

Cairn Housing Association

This public procurement record has 2 releases in its history.

Tender

01 Jul 2026 at 01:00

OJEU - F2 - Contract Notice
Planning

02 Jun 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Cairn Housing Association, located in Edinburgh, is currently inviting tenders for the provision of an HR and Managed Payroll Solution as part of its procurement of services within the housing and community amenities sector. The tendering process has progressed to the active stage of the tender, and submissions are being accepted up until 12:00 PM on 14th August 2026. The procurement follows an open procedure, and the contract will be awarded shortly after the closure of submissions on the same day. The contract will be executed at the Cairn Housing Association premises in Edinburgh, with the option for an extension into the fourth and fifth years based on mutual agreement. Interested parties are expected to submit electronic responses through the specified submission platform by the deadline.

This tender represents a significant opportunity for businesses specialising in HR management systems and payroll solutions to expand their footprint within the housing sector. Given the scale and scope of the project, companies with proven experience in delivering comprehensive HR and managed payroll systems, alongside the capacity to handle robust service requirements for a team of 250 employees, will find this invitation particularly relevant. The open procurement method encourages a broad range of suppliers to participate, ensuring premier competition, and fostering business growth in the managed payroll and HR system fields. Companies poised to deliver high-quality solutions with a focus on accessibility and self-service capabilities are well-suited to compete for this contract.

How relevant is this notice?

Notice Information

Notice Title

HR and Managed Payroll Solution

Notice Description

HR system for housing association with 250 employees, plus MANAGED payroll system for same.

Lot Information

Lot 1

Open Tender via the Public Contracts Scotland platform

Renewal: Extension into fourth and fifth years by mutual agreement of buyer and vendor.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000833589
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL559172
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

72212450 - Time accounting or human resources software development services

72322000 - Data management services

79414000 - Human resources management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Jul 20263 months ago
Submission Deadline
14 Aug 2026Expired
Future Notice Date
14 Aug 2026Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cairn Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH7 4GH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Leith Walk
Westminster Constituency
Edinburgh North and Leith

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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