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Legal Services Case Management System - RFI

Scottish Police Authority

This public procurement record has 1 release in its history.

Planning

17 Aug 2026 at 01:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Scottish Police Authority is exploring a legal services case management system for use in its public order and safety work. The requirement is for a software system to support the management of legal service cases, with the detailed scope to be developed through market engagement. This is a services procurement, covering case management software and associated information technology services. The work is intended for the Scottish Police Authority, based in Glasgow, and delivery is expected in Scotland. The procurement is associated with case management systems, legal case management software and business process support. Suppliers with relevant systems or services are being asked to explain how their offerings could meet the Authority’s requirement.

This procurement is at the planning stage and is currently a Request for Information, rather than an invitation to tender. The Scottish Police Authority is using market engagement to understand suitable systems and potential procurement options. Suppliers are asked to complete the RFI checklist and information document, with responses requested by midday on 9 September 2026. The buyer’s indicative date for a subsequent notice is 21 December 2026. The expected procurement category is services and the planned approach is covered by the World Trade Organisation Government Procurement Agreement. The RFI concerns one planned requirement for a case management system; the detailed procurement procedure, evaluation basis and contract value will be developed after this engagement.

This engagement is most relevant to software suppliers, legal technology providers and systems integrators with an established case management product or implementation capability. It may suit businesses able to demonstrate how their system supports legal case administration and how it could be configured for a public sector organisation. Suppliers should be prepared to describe their system, its functions, implementation approach and ability to meet the Authority’s requirements through the RFI checklist and information document. This is an opportunity to shape the buyer’s understanding of available solutions and procurement options, rather than a contract that can be bid for now. Businesses considering participation should ensure they can provide clear, practical information on their relevant product and delivery capability.

How relevant is this notice?

Notice Information

Notice Title

Legal Services Case Management System - RFI

Notice Description

This Request for Information is being issued to inform, engage and gather information from the market for potential procurement options related to the provision of a case management system.

Lot Information

Lot 1

The provision of a Case management System. This is a request for information only. Full details are given in attached documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000840305
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG562447
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48311100 - Document management system

72212311 - Document management software development services

72512000 - Document management services

79130000 - Legal documentation and certification services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
21 Dec 20264 months to go
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Scottish Police Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G40 4EH
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM Scotland
Local Authority
Glasgow City
Electoral Ward
Calton
Westminster Constituency
Glasgow East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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