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Committee Livestreaming

Dumfries and Galloway Council

This public procurement record has 1 release in its history.

Tender

07 Sep 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Dumfries and Galloway Council is procuring a single supplier for livestreaming and audiovisual services, primarily for Council and committee meetings. The work supports public access and accessibility by broadcasting hybrid meetings, where attendees can participate in person or through Microsoft Teams. Meetings are livestreamed on the Council’s YouTube channel, and the successful supplier must attend them in person. The service covers Dumfries and Galloway. This is a public-sector meeting broadcast and event audiovisual requirement, including livestream production, audio and visual support, meeting connectivity and distribution of broadcasts online. It is classified under CPV 50340000, relating to repair and maintenance services of audiovisual and optical equipment, with additional classifications covering computer, television, video, audio and broadcasting equipment.

The procurement has reached tender: the Council invited offers through an open procedure, with electronic submission in English. The tender deadline and bid opening were set for 7 October 2026 at 12:00 UTC. The estimated procurement value is £376,000. The contract period is 1,080 days, with an option for one 12-month extension at the Council’s discretion. There is one lot and one supplier is sought. Bids must remain valid for 120 days, and variants are not allowed. Evaluation is based on service delivery quality at 60% and price at 40%. Electronic payment and ordering apply, electronic invoicing is allowed, and community benefits form part of the requirement. Performance is governed by the specification.

This opportunity suits an audiovisual production, livestreaming or outside-broadcast supplier able to provide reliable meeting coverage in person across Dumfries and Galloway. Relevant capability includes capturing clear speech and video, managing hybrid participation through Microsoft Teams, operating livestreams to YouTube and supporting public-facing council or committee events. Suppliers need the capacity to provide consistent attendance and service delivery over a substantial multi-year requirement, rather than occasional event support. The buyer requires staff names and qualifications with bids, so bidders should be able to identify suitably qualified personnel and demonstrate how their team will deliver the service. Businesses with experience in public meetings, accessible online broadcasting, live production, audio visual systems and stakeholder-facing communications are likely to be well placed. Community-benefit commitments are also part of the requirement.

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Notice Information

Notice Title

Committee Livestreaming

Notice Description

Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio visual services, primarily to Council/Committee meetings. These meetings are open to the public and livestreaming further enables accessibility, thus enhancing our openness with stakeholders. Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful supplier will be expected to attend meetings in person.

Lot Information

Lot 1

Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio visual services, primarily to Council/Committee meetings. These meetings are open to the public and livestreaming further enables accessibility, thus enhancing our openness with stakeholders. Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful supplier will be expected to attend meetings in person.

Renewal: 1 x 12 month extension at councils discretion

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000842227
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563932
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

30237136 - Audio cards

31711310 - System for recording attendance

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

32333000 - Video recording or reproducing apparatus

32353000 - Sound recordings

50340000 - Repair and maintenance services of audio-visual and optical equipment

Notice Value(s)

Tender Value
£376,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Sep 20261 weeks ago
Submission Deadline
7 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dumfries and Galloway Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP563932
    Committee Livestreaming - Dumfries and Galloway Council is seeking to procure a single supplier to deliver livestreaming/audio visual services, primarily to Council/Committee meetings. These meetings are open to the public and livestreaming further enables accessibility, thus enhancing our openness with stakeholders. Council/Committee meetings are held on a hybrid basis, enabling attendees to attend in person or online via Microsoft Teams and these are livestreamed on our YouTube Channel. The successful supplier will be expected to attend meetings in person.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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