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Gardeen HA Gas Maintenance 2027

Gardeen Housing Association

This public procurement record has 1 release in its history.

Tender

08 Oct 2026 at 01:00

OJEU - F2 - Contract Notice
Summary of the contracting process

Gardeen Housing Association Ltd is seeking a contractor for gas heating and hot-water maintenance in its tenanted homes in Barlanark, Glasgow G33. The work covers about 253 domestic installations and two commercial office installations, across properties whose numbers may change. The requirement is an all-inclusive term maintenance service, including annual inspection, servicing and maintenance, parts, labour and certification to keep gas-fired systems functioning. It also includes reporting and provisional replacement works, including boilers, detectors and associated work. This is a housing maintenance service, with work delivered at the Association’s flats and houses in Barlanark. The contract is intended to maintain the installations in line with the Right to Repair statutory scheme.

The buyer invited offers through an open procedure. Bids were to be submitted electronically by 12 noon on 9 November 2026; the stated award period begins at 1pm that day. The contract is planned to run from 1 April 2027 to 31 March 2028, with annual extension options at the buyer’s discretion through to 31 March 2032. Evaluation is based on quality and price: contractor design proposals account for 70% and price for 30%. Selection is pass/fail under the SPD, and only suppliers passing this stage have their quality and price evaluated. The SPD and tender instructions set out minimum selection criteria. Tenderers must submit in English, and variants are not allowed.

This opportunity is suited to a gas heating maintenance contractor able to service domestic and small commercial installations across a housing portfolio, provide parts and labour, issue the required certification, and report on work. Suppliers should be capable of maintaining gas-fired hot-water and heating systems and undertaking associated replacement work, including boilers and detectors when required. The requirement reserves execution to a particular profession, so bidders need to meet the relevant professional qualification or authorisation requirements. The buyer also requires tenderers to provide the names and qualifications of staff assigned to the work. A strong submission will explain the contractor’s delivery approach in its Contractor Design Proposals, which form the quality element of the evaluation.

How relevant is this notice?

Notice Information

Notice Title

Gardeen HA Gas Maintenance 2027

Notice Description

The work and services to be undertaken comprises the provision of a term maintenance contract for an all-inclusive comprehensive annual inspection, servicing & maintenance contract, with provisional associated replacement works [including boilers, detectors, and associated works] and reporting for approximately 253 domestic and 2 commercial [office] gas central heating installations covering all parts, labour and certification to maintain fully functioning gas fired hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer's tenanted flats/ houses (which quantity may vary from time to time) in Barlanark, Glasgow G33.

Lot Information

Lot 1

The tender documents comprise (1) the SPD document [minimum selection standards] which is accessible via the SPD Module in the PCS Contract Notice; (2) the Specification of Works [contract & tender pricing document]; and (3) your Contractor Design Proposals [CDP], which will be your tender quality submission. The tender evaluation will comprise: the SPD pass/ fail, your quality score for your Contractor Design Proposals [CDP]; and the Contract Sum stated on the Form of Tender. The submitted SPD will assess the selection criteria as a pass or fail to identify contractors who pass by meeting the specified criteria. Only those contractors who achieve an SPD pass will have their tender quality and cost considered/ evaluated. The criteria for scoring will be to reach a total percentage score as follows: Quality- Contractor Design Proposals [CDP] scoring will be maximum 100 marks, submissions ranked in relation to the other candidates based on the Employer's stated aspirations/ requirements and the information provided by the candidate(s). The Contractor Design Proposal [CDP] scores will be converted to a percentage, prior to weighting. Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting.. Candidates must refer to the Instructions to Tenderers and Project Criteria at pages 3-14 of the Specification of Works which state important information regarding the tender requirements and process.

Renewal: The initial contract period is from 1st April 2027 to 31st March 2028, with options to extend the contract (or not) at the Employer's discretion on an annual basis thereafter to 31st March 2032.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-r6ebe6-0000845140
Publication Source
Public Contracts Scotland
Latest Notice
https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566206
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
OJEU - F2 - Contract Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45331110 - Boiler installation work

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20262 weeks ago
Submission Deadline
9 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Gardeen Housing Association
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GLASGOW
Postcode
G33 4UD
Postcode Area
Glasgow
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM32 Glasgow City
Delivery Location
TLM82 Glasgow City
Local Authority
Glasgow City
Electoral Ward
East Centre
Westminster Constituency
Glasgow North East

Further Information

Notice Documents

  • https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT566206
    Gardeen HA Gas Maintenance 2027 - The work and services to be undertaken comprises the provision of a term maintenance contract for an all-inclusive comprehensive annual inspection, servicing & maintenance contract, with provisional associated replacement works [including boilers, detectors, and associated works] and reporting for approximately 253 domestic and 2 commercial [office] gas central heating installations covering all parts, labour and certification to maintain fully functioning gas fired hot water & heating systems as categorised under the Right to Repair Statutory Scheme in the Employer's tenanted flats/ houses (which quantity may vary from time to time) in Barlanark, Glasgow G33.

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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