Tender

Digital Mailroom

BEYOND HOUSING

This public procurement record has 1 release in its history.

Tender

01 Dec 2020 at 14:41

Tender Notice
Summary of the contracting process

The tender process initiated by Beyond Housing is currently active for the project titled "Digital Mailroom," which seeks to establish an automated solution for managing incoming and outgoing communications efficiently. This procurement falls under the services category, specifically within the electronic mail services industry. The tender was published on 1st December 2020, and the submission deadline for proposals is set for 11th January 2021. Successful applicants will enter a contract that commences on 16th March 2021 and ends on 16th March 2026, facilitating various delivery addresses, including those across the United Kingdom and regions beyond.

This tender presents significant opportunities for businesses specialising in electronic mail solutions, mailing services, and software development. Companies adept in providing cost-effective communication management tools or those with unique offerings in mail delivery and related services would be well-suited to compete for this contract. The open procurement method allows small and medium-sized enterprises (SMEs) to demonstrate their capabilities, fostering competition and innovation in the industry.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Digital Mailroom

Notice Description

Tender to provide an automated solution for incoming and outgoing communications enabling fast, efficient and cost effective methods of sending and receiving post. Additional information: Please visit www.in-tendhost.co.uk/beyondhousing for all information, please register on the portal, register your interest in the tender and then opt in to see all documents and submit a proposal Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-0f978981-c514-42bb-90d3-e6fa28615cc1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e7ae24cd-f14d-45dd-8346-81f73844e4ab
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

64 - Postal and telecommunications services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48223000 - Electronic mail software package

64121100 - Mail delivery services

64216120 - Electronic mail services

72412000 - Electronic mail service provider

79570000 - Mailing-list compilation and mailing services

79571000 - Mailing services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Dec 20205 years ago
Submission Deadline
11 Jan 2021Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Mar 2021 - 16 Mar 2026 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BEYOND HOUSING
Contact Name
David Cooper
Contact Email
david.cooper@beyondhousing.co.uk
Contact Phone
01642 771378

Buyer Location

Locality
NORTH YORKSHIRE
Postcode
YO12 7BH
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Castle
Westminster Constituency
Scarborough and Whitby

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-0f978981-c514-42bb-90d3-e6fa28615cc1-2020-12-01T14:41:32Z",
    "date": "2020-12-01T14:41:32Z",
    "ocid": "ocds-b5fd17-0f978981-c514-42bb-90d3-e6fa28615cc1",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "BH/2020/0054",
        "title": "Digital Mailroom",
        "description": "Tender to provide an automated solution for incoming and outgoing communications enabling fast, efficient and cost effective methods of sending and receiving post. Additional information: Please visit www.in-tendhost.co.uk/beyondhousing for all information, please register on the portal, register your interest in the tender and then opt in to see all documents and submit a proposal Is a Recurrent Procurement Type? : No",
        "datePublished": "2020-12-01T14:41:32Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "64216120",
            "description": "Electronic mail services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "79570000",
                "description": "Mailing-list compilation and mailing services"
            },
            {
                "scheme": "CPV",
                "id": "72412000",
                "description": "Electronic mail service provider"
            },
            {
                "scheme": "CPV",
                "id": "48223000",
                "description": "Electronic mail software package"
            },
            {
                "scheme": "CPV",
                "id": "64121100",
                "description": "Mail delivery services"
            },
            {
                "scheme": "CPV",
                "id": "79571000",
                "description": "Mailing services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "YO12 7BH"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2021-01-11T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2021-03-16T00:00:00Z",
            "endDate": "2026-03-16T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/e7ae24cd-f14d-45dd-8346-81f73844e4ab",
                "datePublished": "2020-12-01T14:41:32Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "description": "Additional information on how to apply for this contract",
                "url": "https://in-tendhost.co.uk/beyondhousing/aspx/"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-117587",
            "name": "Beyond Housing",
            "identifier": {
                "legalName": "Beyond Housing"
            },
            "address": {
                "streetAddress": "4 Gladstone Road, Scarborough",
                "locality": "North Yorkshire",
                "postalCode": "YO12 7BH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "David Cooper",
                "email": "david.cooper@beyondhousing.co.uk",
                "telephone": "01642 771378"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-117587",
        "name": "Beyond Housing"
    }
}