Award

Video Conferencing Installation & Maintenance

LEICESTERSHIRE POLICE

This public procurement record has 1 release in its history.

Award

20 Aug 2019 at 09:28

Award Notice
Summary of the contracting process

Leicestershire Police has awarded a contract for the installation and maintenance of video conferencing equipment as part of their transition to VoIP telephony. The tender, titled "Video Conferencing Installation & Maintenance," focuses on providing services related to audiovisual and communication technology. The contract value is approximately £150,000, with an estimated budget of £100,000, and the implementation is expected to commence on 23rd September 2019, lasting until 11th August 2023. The procurement process was conducted as an open procedure, and this contract is situated in the East Midlands region of the United Kingdom.

This tender presents significant growth opportunities for businesses specialising in audiovisual equipment, installation services, and ongoing support. Companies that can demonstrate capability in providing comprehensive video conferencing solutions, including site surveys, equipment provision, and maintenance services, will be best suited to compete for similar contracts. Furthermore, small and medium enterprises (SMEs) are encouraged to participate in this procurement process, as the buying organisation has highlighted their suitability for the project.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Video Conferencing Installation & Maintenance

Notice Description

As part of the ongoing transition to VoIP (Skype for Business) telephony across the estate. Leicestershire Police are looking to on-board a partner to assist in the implementation of Video Conferencing equipment at various key locations across the force. An initial four key briefing locations have been identified and are listed below, however it is anticipated that up to an additional 15 sites will require Video Conferencing facilities over the next 12 months and we have budget available to facilitate as much of this as possible. In order to ensure consistency across each instance, we would like to use a single supplier who can manage the full wraparound services for VC, including initial site surveys, provision of equipment, installation & setup, and ongoing support & maintenance The contract will also include additional requirements, repair & replacement and support. Additional information: This is a contract award.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-1f499c2d-945d-45be-b004-b81a4876a892
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/caa35883-67dd-4173-a28e-ddb86613be3b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

31620000 - Sound or visual signalling apparatus

32320000 - Television and audio-visual equipment

32321200 - Audio-visual equipment

32321300 - Audio-visual materials

38652120 - Video projectors

48515000 - Video conferencing software package

50340000 - Repair and maintenance services of audio-visual and optical equipment

50343000 - Repair and maintenance services of video equipment

51314000 - Installation services of video equipment

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
£104,825 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20196 years ago
Submission Deadline
21 Jun 2019Expired
Future Notice Date
Not specified
Award Date
28 Jul 20196 years ago
Contract Period
22 Sep 2019 - 30 Sep 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LEICESTERSHIRE POLICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTERSHIRE
Postcode
LE19 2BX
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF East Midlands (England)
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
1
Supplier Name

INSIGHT DIRECT (UK

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-1f499c2d-945d-45be-b004-b81a4876a892-2019-08-20T10:28:43+01:00",
    "date": "2019-08-20T10:28:43+01:00",
    "ocid": "ocds-b5fd17-1f499c2d-945d-45be-b004-b81a4876a892",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "20190820102837-30501",
        "title": "Video Conferencing Installation & Maintenance",
        "description": "As part of the ongoing transition to VoIP (Skype for Business) telephony across the estate. Leicestershire Police are looking to on-board a partner to assist in the implementation of Video Conferencing equipment at various key locations across the force. An initial four key briefing locations have been identified and are listed below, however it is anticipated that up to an additional 15 sites will require Video Conferencing facilities over the next 12 months and we have budget available to facilitate as much of this as possible. In order to ensure consistency across each instance, we would like to use a single supplier who can manage the full wraparound services for VC, including initial site surveys, provision of equipment, installation & setup, and ongoing support & maintenance The contract will also include additional requirements, repair & replacement and support. Additional information: This is a contract award.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "31620000",
            "description": "Sound or visual signalling apparatus"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "32320000",
                "description": "Television and audio-visual equipment"
            },
            {
                "scheme": "CPV",
                "id": "32321200",
                "description": "Audio-visual equipment"
            },
            {
                "scheme": "CPV",
                "id": "32321300",
                "description": "Audio-visual materials"
            },
            {
                "scheme": "CPV",
                "id": "38652120",
                "description": "Video projectors"
            },
            {
                "scheme": "CPV",
                "id": "48515000",
                "description": "Video conferencing software package"
            },
            {
                "scheme": "CPV",
                "id": "50340000",
                "description": "Repair and maintenance services of audio-visual and optical equipment"
            },
            {
                "scheme": "CPV",
                "id": "50343000",
                "description": "Repair and maintenance services of video equipment"
            },
            {
                "scheme": "CPV",
                "id": "51314000",
                "description": "Installation services of video equipment"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 100000,
            "currency": "GBP"
        },
        "value": {
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2019-06-21T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-09-23T00:00:00+01:00",
            "endDate": "2023-08-11T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-CFS-8304",
            "name": "Leicestershire Police",
            "identifier": {
                "legalName": "Leicestershire Police"
            },
            "address": {
                "streetAddress": "Police Headquarters, St. Johns, Enderby",
                "locality": "Leicestershire",
                "postalCode": "LE19 2BX",
                "countryName": "ENG"
            },
            "contactPoint": {
                "name": "Jim Bates",
                "email": "Jim.Bates8964@leicestershire.pnn.police.uk",
                "telephone": "+44 1162222222"
            },
            "details": {
                "url": "http://www.leics.police.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-25072",
            "name": "Insight Direct (UK) Ltd",
            "identifier": {
                "legalName": "Insight Direct (UK) Ltd"
            },
            "address": {
                "streetAddress": "The Technology Building, Insight Campus, Terry Street, Sheffield, S9 2BU"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-8304",
        "name": "Leicestershire Police"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-1f499c2d-945d-45be-b004-b81a4876a892-1",
            "status": "active",
            "date": "2019-07-29T00:00:00+01:00",
            "datePublished": "2019-08-20T10:28:42+01:00",
            "value": {
                "amount": 104825.76,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-25072",
                    "name": "Insight Direct (UK) Ltd"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-09-23T00:00:00+01:00",
                "endDate": "2021-09-30T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/caa35883-67dd-4173-a28e-ddb86613be3b",
                    "datePublished": "2019-08-20T10:28:42+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "tenderNotice",
                    "description": "User / Company",
                    "url": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30501"
                }
            ]
        }
    ]
}