Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

390_18 Document Management Solutions

Espo

This public procurement record has 2 releases in its history.

Award

15 Nov 2018 at 10:32

Award Notice
Tender

18 Jul 2018 at 08:14

Tender Notice
Summary of the contracting process

ESPO (East Midlands Shared Services) is conducting a procurement process titled "390_18 Document Management Solutions" aimed at establishing a framework agreement for various document management services. The procurement is classified under the industry category of document management systems, with an estimated total value of £60 million GBP. This open procurement method is currently in the award stage, with the framework agreement's contract period beginning on 1st October 2018 and running until 30th September 2020. Notably, there is an optional extension period of up to 24 months. The tender submission deadline was set for midday on 15th August 2018.

This procurement presents substantial opportunities for businesses specialising in document management, scanning, storage, and retrieval services. Companies sizes ranging from small to large, particularly those with expertise in electronic document solutions and records management, will find this tender suitable for engagement. The framework's structure, divided into distinct lots, allows suppliers to compete based on the specific services they can offer, thus promoting competition and innovation. Businesses that can provide secure handling and enhanced document technology will be well-positioned to benefit from this substantial public sector contract.

How relevant is this notice?

Notice Information

Notice Title

390_18 Document Management Solutions

Notice Description

ESPO is seeking to establish a framework agreement with a number of suppliers for the provision of scanning, storage, retrieval and associated services. The key aim of the framework will be to promote efficiencies and cost savings. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement. To reflect the different types of document management services required, the framework will be divided into following lots: * Lot 1 - Electronic document scanning services and software solutions * Lot 2 - Document storage, retrieval and associated services * Lot 3 - Total document management solutions * Lot 4 - Enhanced handling and security requirements The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. As a Central Purchasing Body as defined by the EU Procurement Directive 2014/24/EU, the Framework Agreement is open for use by Public Bodies (defined https://www.espo.org/ESPO/media/Documents/FAQs/ESPO-s_powers_to_trade__website_-2016-12-22.pdf) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas is available on: http://www.espo.org/About-us-%281%29/FAQs/Legal

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-3101bceb-6c9b-49bd-aaea-4e18735ad5d3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/054fd246-eb07-44ca-9299-8f5bc4e220b7
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

48311100 - Document management system

63121000 - Storage and retrieval services

72300000 - Data services

72512000 - Document management services

79995100 - Archiving services

79996100 - Records management

79999100 - Scanning services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£60,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£60,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
15 Nov 20187 years ago
Submission Deadline
15 Aug 2018Expired
Future Notice Date
Not specified
Award Date
23 Oct 20187 years ago
Contract Period
1 Nov 2018 - 31 Oct 2020 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Espo
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
16
Supplier Names

Box-it UK Ltd

Civica UK Limited

Crisp Documents Limited

Crown Records Management Ltd

DataSpace (UK) Ltd

Document Options Limited

EDM Group Limited

Hugh Symons Information Management

Iron Mountain (UK) PLC

MISL Limited

Northgate Public Services (UK) Limited

Restore Plc

Shredall (East Midlands) Limited

Stor-a-File Ltd

Storetec Services Limited

Swiss Post Solutions Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...