Award

Auditorium and Conference Room Hardware and Installation

THE NATIONAL ARCHIVES

This public procurement record has 2 releases in its history.

Award

16 Jan 2023 at 10:29

Award Notice
Tender

20 Sep 2022 at 14:50

Tender Notice
Summary of the contracting process

The National Archives is seeking a supplier to assist in converting their conference spaces for hybrid events. The project involves hardware provisioning, installation, and commissioning services for the Auditorium and Conference Room 1GD. Expressions of Interest are due by September 29, 2022, with a budget of £22,500. The procurement stage is currently active, and the contract period is from November 1, 2022, to March 31, 2023. The industry category is Computer equipment and supplies.

This tender by The National Archives presents an opportunity for businesses involved in computer equipment, electrical machinery, telecommunications technology, software packages, and IT services. SMEs with experience in hardware provisioning, installation, and commissioning services would be well-suited to compete in this open procedure below threshold procurement process. The project location is in Richmond, UK, with a clear focus on goods and services related to IT and conferencing technology.

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Notice Information

Notice Title

Auditorium and Conference Room Hardware and Installation

Notice Description

The National Archives (TNA) requires a supplier to partner with to enable the conversion of two of our conference spaces to deliver hybrid conferences/events. These spaces are our Auditorium and Conference Room 1GD. The successful provider(s) will ideally be able to draw upon a diverse range of skills and experience within this specialist field. We are looking to partner with a supplier who will be able to design and deliver the requirement in full - including hardware provisioning and installation and commissioning services. There is no set format for your Expression of Interest. Please reply with: - Details of your relevant experience; - A specific example related to each conference space (The Auditorium and Conference Room 1GD), telling us with whom you have worked, for how long and the services provided; and - Your fees/fee mechanism(s) All suppliers who submit an Expression of Interest will be invited to a Supplier Day on 6th October 2022 at The National Archives in Kew, Richmond (UK) and subsequent Invitation to Tender. Our maximum budget for this project is PS22,500 exclusive of VAT. This will include all hardware, installation and commissioning services. The closing date for Expressions of Interest is 3PM (UK Time), Thursday 29th September 2022.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-4635f1ea-bd27-46ee-81b2-c19d7a518d09
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cb546c44-401e-40f7-9a3a-cef9ede66063
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

48 - Software package and information systems

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

CPV Codes

30200000 - Computer equipment and supplies

31000000 - Electrical machinery, apparatus, equipment and consumables; lighting

32500000 - Telecommunications equipment and supplies

48000000 - Software package and information systems

51000000 - Installation services (except software)

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£28,836 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
16 Jan 20233 years ago
Submission Deadline
29 Sep 2022Expired
Future Notice Date
Not specified
Award Date
20 Dec 20223 years ago
Contract Period
1 Nov 2022 - 31 Mar 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Not specified
Contact Email
itfp@nationalarchives.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

VIDEOCENTRIC

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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