Award

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Wirral CCG/NHS Cheshire and Merseyside

NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT

This public procurement record has 1 release in its history.

Award

25 Jul 2022 at 15:58

Award Notice
Summary of the contracting process

The procurement process titled "Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services" was initiated by NHS South, Central and West Commissioning Support Unit. This project is categorised under the healthcare services industry and is located in the North West region of England. The contract was awarded on 30 March 2022, following a competitive tender process using a Dynamic Purchasing System, with the value amounting to £863,672.84. The contract for the digitisation services commenced on 18 July 2022 and is set to conclude on 30 September 2023. Businesses had until 8 February 2022 to submit their tenders to participate in this process.

This tender represents a significant opportunity for businesses specialising in digitisation, document management, and record scanning services. Companies with experience in healthcare record management and data storage would be particularly well-suited to engage in such competitive procurement processes. By providing essential services that enhance patient care and streamline healthcare operations, businesses can not only contribute to the efficiency of NHS services but also expand their own market presence within the growing healthcare sector.

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Notice Information

Notice Title

Provision of Lloyd George Record Digitisation Services - Lot 1 - Scanning Services to NHS Wirral CCG/NHS Cheshire and Merseyside

Notice Description

The LG patient record comprises of the LG envelope and the contents, which is an important part of the patient's historical medical record. Each Lloyd George envelope has a broad range of detailed personal information stored inside and maintaining the security accuracy, availability and integrity of these legacy records is vital. The handling of these records needs particular care; the paper records can be up to 70 years old and some records are fragile and in a poor state, coupled with the fact the information they hold is vital and paramount for safe medical practice. The lack of continuity and resilience within the paper record poses a risk to the ongoing, continuity of person-centred care.. There is a legal requirement to keep the full patients record for a minimum of 10 years after the death of a patient. There are four primary reasons for digitisation of Lloyd George records: * safer care for patients * release of space within practices to provide additional consultation areas * access to the full patient record at the point of care * GP Contract commitments to digitise all Lloyd George patient records by March 2022. This procurement followed a competitive tender using the NHS England and NHS Improvement Dynamic Purchasing System (DPS) (OJEU Reference 2020/S 152-373617) which was established by the NHS England and NHS Improvement National Commercial and Procurement Hub as a route to awarding contracts for Lloyd George Record Digitisation Services. It is compliant with the public procurement regulations and public authority standing financial instructions. To note, the tender is caught in the scope of the Public Contracts Regulations 2015 - Regulation 34: Dynamic Purchasing Systems. NHS Wirral CCG/NHS Cheshire and Merseyside have awarded a contract to deliver their Lloyd George Record Digitisation Services This procurement process was facilitated by the NHS England National and Commercial Procurement Hub (commissioned from the SCW CSU) on behalf of the Commissioners.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8d6ac601-2b62-4f7d-91b3-7f6ad1fc869f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e1ef8756-4d61-47af-997d-8701e27cc7a2
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a dynamic purchasing system
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

60000000 - Transport services (excl. Waste transport)

63121100 - Storage services

72317000 - Data storage services

72512000 - Document management services

79996100 - Records management

79999100 - Scanning services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£863,672 £500K-£1M
Lots Value
Not specified
Awards Value
£863,672 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
25 Jul 20223 years ago
Submission Deadline
8 Feb 2022Expired
Future Notice Date
Not specified
Award Date
29 Mar 20223 years ago
Contract Period
17 Jul 2022 - 30 Sep 2023 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS SOUTH, CENTRAL AND WEST COMMISSIONING SUPPORT UNIT
Contact Name
Not specified
Contact Email
commercial.procurementhub@nhs.net
Contact Phone
Not specified

Buyer Location

Locality
BIRKENHEAD
Postcode
CH41 1AU
Post Town
Chester
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD74 Wirral
Delivery Location
TLD North West (England)
Local Authority
Wirral
Electoral Ward
Birkenhead and Tranmere
Westminster Constituency
Birkenhead

Supplier Information

Number of Suppliers
1
Supplier Name

ON-SITE SCANNING

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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