Planning

Request For Information - AccessPoint Hotel Management Platform

COLLEGE OF POLICING LIMITED

This public procurement record has 3 releases in its history.

Planning

18 Jan 2024 at 14:40

Market Engagement Notice
Planning

18 Dec 2023 at 09:46

Market Engagement Notice
Planning

15 Dec 2023 at 11:41

Market Engagement Notice
Summary of the contracting process

The College of Policing Limited has issued a planning-stage tender titled "Request For Information - AccessPoint Hotel Management Platform" for the procurement of facilities management software and services related to hotel management. This tender involves the management of two sites offering hotel accommodation for delegates, including various operational tasks such as scheduling, invoice tracking, and user management. Key milestones include an engagement end date of 26 January 2024. The tender is suited for businesses providing software development, hotel services, and IT support, with a focus on accommodating customisation requirements and data handling within the UK.

This procurement process by the College of Policing Limited offers opportunities for businesses specializing in facilities management software, accommodation services, and related IT services. The tender aims to select a provider for a comprehensive hotel management solution to enhance operational efficiency and customer service. Businesses capable of offering customisable software solutions, data hosting within the UK, and fulfilling security vetting requirements are well-suited to compete in this tender. The deadline for responses is 26 January 2024, providing potential business growth opportunities for SMEs and VCSEs in the software development and hospitality sectors.

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Notice Information

Notice Title

Request For Information - AccessPoint Hotel Management Platform

Notice Description

The College of Policing is the professional body for all in policing in England and Wales. We have two sites where we host delegates offer hotel accommodation. All onsite events and hotel stays have the option for delegates to access our onsite catering services. One site has 384 rooms and the second site has 80 rooms. The solution is required to manage our hotel, including delegate booking, scheduling of room resources, invoice tracking and payment. The solution would need to manage tasks performed by our onsite reception, security, catering, and housekeeping teams. We also have remote based admin teams that manage resourcing for hotel requiring back-office functionality to support the hotel management tasks. We require a booking journey for guests and delegates so they can self-book their accommodation/event or be booked on by someone else. The solution should provide reporting analytics features for us to generate metrics for Management Information reporting on all aspects of our activity. All functionalities should be auditable and utilise Role Based Access Control (RBAC). The solution should allow for customisation by us, on screens such the booking forms, room types and user profiles. Data should be stored/ hosted and handled in the UK. All staff who have access to the system must be vetted at NPPV2 for non-privileged users and NPPV3 for privileged users. Please include 'Request for Information - Hotel booking system (AccessPoint)' your email subject header when you respond. Please respond to email address provided in attached document which is CPU.Tenders@college.police.uk by 26 January 2024.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9b91c6ca-d02c-4392-8b2c-658fc8ef780e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/446510bf-961d-4aac-9d16-eb48e9e68550
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

55 - Hotel, restaurant and retail trade services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

98 - Other community, social and personal services

CPV Codes

48420000 - Facilities management software package and software package suite

55000000 - Hotel, restaurant and retail trade services

72212100 - Industry specific software development services

72212517 - IT software development services

72212900 - Miscellaneous software development services and computer systems

72261000 - Software support services

72262000 - Software development services

72263000 - Software implementation services

72265000 - Software configuration services

72266000 - Software consultancy services

79930000 - Specialty design services

98341000 - Accommodation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Jan 20242 years ago
Submission Deadline
Not specified
Future Notice Date
26 Jan 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COLLEGE OF POLICING LIMITED
Contact Name
Not specified
Contact Email
cpu.tenders@college.police.uk
Contact Phone
Not specified

Buyer Location

Locality
HARROGATE
Postcode
HG3 1UF
Post Town
Harrogate
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE22 North Yorkshire
Delivery Location
Not specified
Local Authority
North Yorkshire
Electoral Ward
Harlow & St. Georges
Westminster Constituency
Harrogate and Knaresborough

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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