Tender

QU806 - Covid Legacy Conference

BIRMINGHAM CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

16 Sep 2022 at 15:16

Tender Notice
Summary of the contracting process

The Birmingham City Council is planning to host the 'QU806 - Covid Legacy Conference' in February 2023. The conference aims to bring together around 150 to 200 delegates to reflect on the response to the pandemic and create a positive Covid legacy. The Council is looking to commission a provider to manage the entire conference, from planning and design to content creation and coordination. Key dates include the tender period ending on October 7, 2022, and the conference scheduled to be delivered by February 2023 in Central Birmingham.

This tender presents an opportunity for businesses in the services sector, particularly those experienced in event management, marketing, and health services, to engage in a high-profile conference with a significant impact. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to apply. The procurement method for this opportunity is 'Other', and the Council is seeking providers who can deliver a culturally diverse and celebratory event that engages various stakeholders to shape a positive Covid legacy.

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Notice Information

Notice Title

QU806 - Covid Legacy Conference

Notice Description

The Public Health Division in Birmingham City Council (the Council) plans to host a Covid Legacy Conference which will be delivered in February 2023. This will provide an opportunity to highlight achievements, share lessons learnt from the past two years and agree actions that will contribute to a positive Covid Legacy. It will also provide an opportunity to give recognition and gratitude for the hard work and efforts of our stakeholders and partners whilst continuing to maintain our relationships for the future. With approximately 150 to 200 delegates being invited, this will be a large high-profile event bringing together delegates from communities and key partner organisations to share, learn and reflect on the response to the pandemic and the legacy we want to co-own moving forward. The Public Health Division in the Council seek to commission a provider who will manage the conference and content in its entirety with guidance and input from the Covid Legacy Conference Steering Group (CLCSG). The provider will be expected to plan, design, and manage the conference as well as: o Secure a central Birmingham based event venue and incur costs o Plan, coordinate, administer and deliver the conference by February 2023. o Undertake pre-event work with communities and citizen delegate to co-create participatory elements of the programme and ensure they have full agency to participate fully in the discussions and output creations of the day. o Liaise with and coordinate stakeholders and partners when planning the programme and activities capturing their success stories and positive outcomes from Covid which will be recognised during the event o Communicate and cooperate with the Council as well as with venue managing team throughout the planning period. o Create and coordinate workshops, break out rooms, display boards to enable a high level of delegate participation and collaboration in creation of lessons and learning. o Identify guest speakers, such as Justin Varney, Director of Public Health, a national leader, a political figure or a motivational public speaker and incur any costs. o Develop, create content for, produce, and distribute a conference brochure; and market the brochure through social media on a variety of online platforms, ensuring that brochures are produced and distributed in a timely manner to promote the event. o Support and implement a marketing plan to advertise the conference, making sure the target audience is contacted and invited to the event with a good lead in time. o Provide ongoing support for all event marketing and communication in order to maximise conference attendance. o Ensure the culturally diverse landscape of Birmingham is captured in the arts and culture aspect of the event that reflects the important role of cultural interventions as part of the Covid response. o Incorporate a celebratory element throughout the programme. o Collaborate w... Additional information: If you are interested in tendering please click on the following link to access Birmingham City Council's tender Portal. Delivery Notes Birmingham Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-a69afda7-f792-49ef-a42a-1b980b8745ab
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fbac82e9-4920-4c72-88a3-eae08a6fe6d1
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Other -
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

55 - Hotel, restaurant and retail trade services

66 - Financial and insurance services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

85 - Health and social work services

CPV Codes

30196100 - Meeting planners

55120000 - Hotel meeting and conference services

66140000 - Portfolio management services

72224000 - Project management consultancy services

79340000 - Advertising and marketing services

79342000 - Marketing services

79400000 - Business and management consultancy and related services

79410000 - Business and management consultancy services

79411000 - General management consultancy services

79413000 - Marketing management consultancy services

79420000 - Management-related services

79952000 - Event services

85100000 - Health services

85140000 - Miscellaneous health services

85323000 - Community health services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Sep 20223 years ago
Submission Deadline
7 Oct 2022Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Oct 2022 - 31 Mar 2023 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BIRMINGHAM CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WEST MIDLANDS
Postcode
B4 7WB
Post Town
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG West Midlands (England)
Local Authority
Birmingham
Electoral Ward
Newtown
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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