National Library of Scotland Facilities Management - Multi Lot Contract

{
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    "id": "ocds-h6vhtk-029d4f-2022-07-11T11:57:26+01:00",
    "date": "2022-07-11T11:57:26+01:00",
    "ocid": "ocds-h6vhtk-029d4f",
    "description": "The SPD module scoring methodology and minimum mandatory requirements is detailed at sections 10 & 11 of the Contract Notice Instruction and Guidance Document. To safequard the effective delivery of the contract , the Library will require any key subcontractors proposed to be used for the delivery of the contract to complete sections A and B of Part II and Part III only of the SPD (S), to self declare whether there are grounds for their exclusion. \"Key subcontractors\" are those identified as such in the Master Contract List set out at Appendix B of the Instruction and Guidance Document. For the avoidance of doubt, there is no requirement at this stage of the procurement process to complete and submit a separate SPD (S) in relation to any subcontractor who is not a key subcontractor. Contract Award criteria will be made available along with the ITT and Schedules to tender to the successful Bidders. The Library is not bound to accept the lowest price or any tendered submission. Form of Contract - The successful supplier will be required to enter into a formal contract under NEC 4 Facility Management Contract conditions. (SC Ref:699941)",
    "initiationType": "tender",
    "tender": {
        "id": "2020.21.046",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
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        "title": "National Library of Scotland Facilities Management - Multi Lot Contract",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993100",
            "description": "Facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice. It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response. The Library\" is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity. The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module. There will be two Lots",
        "value": {
            "amount": 9500000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "2",
                "title": "Lot 2 - Building Fabric, Specialist Services and Minor Work",
                "description": "Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ). Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. The key requirements of the services can be described as follows: - To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer's requirements are met in full; Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice. Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "quality",
                            "type": "quality",
                            "description": "70"
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                        {
                            "type": "price",
                            "description": "30"
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                "value": {
                    "amount": 3500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be awarded for a minimum of Five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance"
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                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 6
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                "selectionCriteria": {
                    "description": "All organisations responding to the Contract Notice must complete an SPD(S) module which shall be evaluated by an Evaluation Panel. Based on the Evaluation Panel's assessment it is anticipated that a minimum of 5 and maximum of 6 highest scoring compliant Bidders for each lot will be shortlisted for Invitation to Tender. Where a tie occurs for sixth position, then all Bidders in that position will be shortlisted. For the purposes of this exercise a tie will be deemed to have occurred, where two or more Bidders have identical total scores. Where the seventh highest scoring compliant scores within 3 marks of the 6th highest scoring compliant bidder, the Library will also shortlist this bidder. In the event that five or fewer compliant submissions are received for either lot 1 or Lot 2 the Library reserves the right to seek further clarifications from the interested parties before proceeding to ITT stage or re-tender."
                },
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            {
                "id": "1",
                "title": "Lot 1 - Traditional Hard FM Services",
                "description": "Lot 1 - Traditional FM Hard Services Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances. Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2. Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. Scope of requirement -To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer's requirements are met in full. Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
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                            "type": "quality",
                            "description": "70"
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                        {
                            "type": "price",
                            "description": "30"
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                "value": {
                    "amount": 6000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
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                "renewal": {
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                    "maximumCandidates": 6
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                "selectionCriteria": {
                    "description": "All organisations responding to the Contract Notice must complete an SPD(S) module which shall be evaluated by an Evaluation Panel. Based on the Evaluation Panel's assessment it is anticipated that a minimum of 5 and maximum of 6 highest scoring compliant Bidders for each lot will be shortlisted for Invitation to Tender. Where a tie occurs for sixth position, then all Bidders in that position will be shortlisted. For the purposes of this exercise a tie will be deemed to have occurred, where two or more Bidders have identical total scores. Where the seventh highest scoring compliant bidder scores within 3 marks of the 6th highest scoring suitable bidder, the Library will also shortlist this bidder. In the event that five or fewer compliant submissions are received for either lot 1 or Lot 2 the Library reserves the right to seek further clarifications from the interested parties before proceeding to ITT stage or re-tender."
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                    {
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                        "description": "Refuse and waste related services"
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                "relatedLot": "2",
                "deliveryLocation": {
                    "description": "57 George IV Bridge , Edinburgh , EH1 1EW"
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            "performanceTerms": "In order to ensure the highest standard of service quality the Library requires the Supplier to take a positive approach to fair work practices as part of a fair and equitable employment and reward package that includes the payment of the real living wage to any staff working on Library premises. The contract will be subject to performance management conditions with regards to KPIs Performance conditions are documented in the NEC 4 FM Scope.",
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        "reviewDetails": "The Library will incorporate a minimum of 10 calendar days standstill period at the point of which information on the decision to award the contract is communicated to tenderers (the standstill notification).An economic operator that suffers, or risks suffering , loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Sessions after informing the Library of its intentions.",
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