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Vehicle Leasing & Associated Services

Procurement for Housing

This public procurement record has 5 releases in its history.

AwardUpdate

01 Dec 2025 at 16:47

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AwardUpdate

01 Dec 2025 at 16:15

Award Notice
Award

04 Feb 2022 at 13:35

Award Notice
Tender

27 Jul 2021 at 18:14

Tender Notice
TenderUpdate

25 Jun 2021 at 15:55

Tender Notice
Summary of the contracting process

The procurement process, led by Procurement for Housing, focuses on the "Vehicle Leasing & Associated Services" framework, classified under the industry category of vehicle-fleet management services. This initiative spans the UK and involves the comprehensive management and supply of vehicle leasing, racking, and conversion services. The most recent stage in this procurement cycle is the award update and contract update, with a notable contract amendment extending the framework by 12 months to allow the market sufficient time to adjust to new changes. The contract, with a substantial value of £50,000,000, was signed initially on 1st December 2021.

This framework provides substantial opportunities for companies operating in vehicle leasing and associated services such as vehicle conversion and telematics. The procurement is designed to integrate new technologies within vehicle management systems, making it an attractive proposition for both large enterprises and SMEs equipped with the capacity to deliver across the UK. Collaboratively, businesses engaged with this framework can benefit from consistent demand spanning multiple sectors tangentially related to social housing, driving growth through sustained service provision for public authorities.

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Notice Information

Notice Title

Vehicle Leasing & Associated Services

Notice Description

Established in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK' social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting. PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 ("PCR 2015") and a central purchasing body under regulation 37 PfH has tendered for a framework agreement for Vehicle Leasing and Associated Services. Tenders were invited from suitably experienced organisations that could provide the range of services and meet the minimum selection criteria as set out in the tender documents. The Framework will be awarded for an initial period of 4 years

Lot Information

Vehicle Leasing

This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Leases/contract hire services may also need to incorporate but not be limited to: -Advising on vehicle specifications and recommendations -Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc. -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars / pre-contract vehicles -Livery -Racking -Telematics -Insurance database management -Accident and claims management -Glass replacement services -Tyre replacement services -Winter Tyres (fit & storage) -Traffic offence management -Fuel cards -Driver licence verification -Cherished transfers -Daily rental. This will allow end to end implementation of fully managed vehicle fleet solutions. Suppliers will be expected to deliver services to the whole of the UK

Racking and Conversion

This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Leases/contract hire services may also need to incorporate but not be limited to: -Advising on vehicle specifications and recommendations -Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc. -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars / pre-contract vehicles -Livery -Racking -Telematics -Insurance database management -Accident and claims management -Glass replacement services -Tyre replacement services -Winter Tyres (fit & storage) -Traffic offence management -Fuel cards -Driver licence verification -Cherished transfers -Daily rental. This will allow end to end implementation of fully managed vehicle fleet solutions. Suppliers will be expected to deliver services to the whole of the UK This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance. The provision of racking and associated services may also need to incorporate but not be limited to; -Racking/conversion consultancy services; -Bespoke conversions; -Roof racks; -Glass racks; -Roof ladders; -Spray lining; -Livery -Lighting technology; -Bulkheads; -Plylining; -Towbars; -Electric steps; -Night heaters; -Fuel heaters; -Handwash units Suppliers will be expected to supply the whole of the UK This will include but is not limited to -the provision, installation and on-going management of GPS navigation -integrated hands-free phone, -wireless safety communications, -automatic driving assistance systems, -fleet reporting tools, -vehicle tracking, driving style management, fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance. The provision of telematics services may also need to incorporate but not be limited to; -Satellite navigation; -Real-time tracking devices & software; -Bluetooth kits; -Parking aids, sensors; -Reversing cameras; -Dashboard cameras; -Panic buttons; -Mobile handsfree kits; -CCTV (e.g. within rear space of vehicle); -Driver style technology & software; -Online web portals for fleet managers - standard & bespoke; -Mobile applications for fleet managers; -Hard wired units; -Plug-in units; -Driver ID; -Data archive 6/12 months data; -Configurable dashboards; -Driver feedback (alerts); -Navigation with messaging functionality; -Back office systems integration; -Driver behavioural systems. Suppliers will be expected to cover the whole of the UK

Telematics

This will include but is not limited to -the provision, installation and on-going management of GPS navigation -integrated hands-free phone, -wireless safety communications, -automatic driving assistance systems, -fleet reporting tools, -vehicle tracking, driving style management, --fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance. The provision of telematics services may also need to incorporate but not be limited to; -Satellite navigation; -Real-time tracking devices & software; -Bluetooth kits; -Parking aids, sensors; -Reversing cameras; -Dashboard cameras; -Panic buttons; -Mobile handsfree kits; -CCTV (e.g. within rear space of vehicle); -Driver style technology & software; -Online web portals for fleet managers - standard & bespoke; -Mobile applications for fleet managers; -Hard wired units; -Plug-in units; -Driver ID; -Data archive 6/12 months data; -Configurable dashboards; -Driver feedback (alerts); -Navigation with messaging functionality; -Back office systems integration; -Driver behavioural systems. Suppliers will be expected to cover the whole of the UK

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-02b65d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/078642-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

34 - Transport equipment and auxiliary products to transportation

38 - Laboratory, optical and precision equipments (excl. glasses)

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

50 - Repair and maintenance services

64 - Postal and telecommunications services

CPV Codes

32441300 - Telematics system

34100000 - Motor vehicles

34114000 - Specialist vehicles

34144900 - Electric vehicles

34328200 - Vehicle conversion kits

38112100 - Global navigation and positioning systems (GPS or equivalent)

39151100 - Racking

50100000 - Repair, maintenance and associated services of vehicles and related equipment

50111000 - Fleet management, repair and maintenance services

50111100 - Vehicle-fleet management services

50111110 - Vehicle-fleet-support services

50112110 - Body-repair services for vehicles

50112120 - Windscreen replacement services

50112200 - Car maintenance services

50116500 - Tyre repair services, including fitting and balancing

50117000 - Vehicle conversion and reconditioning services

50117100 - Motor vehicle conversion services

50118100 - Breakdown and recovery services for cars

50118200 - Breakdown and recovery services for commercial vehicles

64226000 - Telematics services

Notice Value(s)

Tender Value
£120,000,000 £100M-£1B
Lots Value
£100,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
£50,000,000 £10M-£100M

Notice Dates

Publication Date
1 Dec 20258 months ago
Submission Deadline
28 Jun 2021Expired
Future Notice Date
Not specified
Award Date
1 Dec 20214 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Procurement for Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRCHWOOD, WARRINGTON
Postcode
WA2 0YL
Postcode Area
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD61 Warrington
Delivery Location
Not specified
Local Authority
Warrington
Electoral Ward
Poulton North
Westminster Constituency
Warrington North

Supplier Information

Number of Suppliers
14
Supplier Names

ARI Fleet UK

Bott Ltd

Innovative Safety Systems

KINTO UK Ltd

LeasePlan UK Limited

MIS Conversions Ltd

Quartix Limited

RAC Motoring Services

Rivus Fleet Solutions

Sortimo International

Sortimo International Ltd

TGS (UK) LTD

UK Telematics

Venson Automotive Solutions Ltd

Further Information

Open Contracting Data Standard (OCDS)

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