Award

ICT Project Delivery Partner

HARRIS FEDERATION

This public procurement record has 2 releases in its history.

Award

07 Jul 2022 at 15:54

Tender

31 Jan 2022 at 11:14

Summary of the contracting process

The Harris Federation, located in East Croydon, UK, is seeking an ICT Project Delivery Partner through a competitive procedure with negotiation. This tender, valued at £26 million, is currently in the active stage. The deadline for submissions was on 2nd March 2022, and the contract duration extends for 1800 days. The procurement falls under the IT services industry category, specifically focusing on consulting, software development, and support services. This strategic initiative aims to address the refurbishment of aged ICT equipment across 51 academies within the Federation.

This tender presents substantial opportunities for businesses specialising in ICT solutions, equipment supply, and project management. Companies that offer comprehensive services such as hardware supply, installation, maintenance, and training are particularly well-suited to compete, as the Federation requires ongoing support for multiple projects aimed at upgrading its infrastructure. Furthermore, businesses that can demonstrate innovation and adherence to collaborative corporate social responsibility (CSR) targets are likely to have a competitive edge in this procurement process.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

ICT Project Delivery Partner

Notice Description

The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon. The Federation Website is https://www.harrisfederation.org.uk The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support. The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly. There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT. To give an indication of the equipment and tasks the partner would need to deliver are as follows: - All hardware supply - Maintenance agreements - Relevant licencing - A move to serverless schools where relevant - Cabling - CCTV systems - All installation services - Programme Management - Project Management - Management of ad-hoc purchases - Pre-Testing against a Standard Network Design (SND) - Formal testing against SND - Functional testing with schools - User Training - School staff - Handover Training - School technical staff - Asset tagging of all installed equipment - Asset register management for both hardware & software - Escalated Support for 6 months (inc SLA to measure performance) following each school deployment - Equipment disposal / re-cycling - Due Diligence services for both existing & new schools - Commitments to support innovation - Budget risk post Order - Innovation & ongoing input into SND - Collective partnership (CSR) targets aligned to the Federation objectives

Lot Information

Lot 1

The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon. The Federation Website is https://www.harrisfederation.org.uk The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support. The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly. There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT. To give an indication of the equipment and tasks the partner would need to deliver are as follows: - All hardware supply - Maintenance agreements - Relevant licencing - A move to serverless schools where relevant - Cabling - CCTV systems - All installation services - Programme Management - Project Management - Management of ad-hoc purchases - Pre-Testing against a Standard Network Design (SND) - Formal testing against SND - Functional testing with schools - User Training - School staff - Handover Training - School technical staff - Asset tagging of all installed equipment - Asset register management for both hardware & software - Escalated Support for 6 months (inc SLA to measure performance) following each school deployment - Equipment disposal / re-cycling - Due Diligence services for both existing & new schools - Commitments to support innovation - Budget risk post Order - Innovation & ongoing input into SND - Collective partnership (CSR) targets aligned to the Federation objectives

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0310f9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018678-2022
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

51 - Installation services (except software)

72 - IT services: consulting, software development, Internet and support

80 - Education and training services


CPV Codes

30200000 - Computer equipment and supplies

35125000 - Surveillance system

48200000 - Networking, Internet and intranet software package

48442000 - Financial systems software package

48820000 - Servers

51600000 - Installation services of computers and office equipment

72000000 - IT services: consulting, software development, Internet and support

80400000 - Adult and other education services

80500000 - Training services

Notice Value(s)

Tender Value
£26,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£26,000,000 £10M-£100M

Notice Dates

Publication Date
7 Jul 20223 years ago
Submission Deadline
2 Mar 2022Expired
Future Notice Date
Not specified
Award Date
30 Jun 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HARRIS FEDERATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CROYDON
Postcode
CR0 1LH
Post Town
Croydon
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
Not specified

Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Supplier Information

Number of Suppliers
1
Supplier Name

RM EDUCATION

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0310f9-2022-07-07T16:54:01+01:00",
    "date": "2022-07-07T16:54:01+01:00",
    "ocid": "ocds-h6vhtk-0310f9",
    "description": "(MT Ref:226748)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-0310f9",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ICT Project Delivery Partner",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72000000",
            "description": "IT services: consulting, software development, Internet and support"
        },
        "mainProcurementCategory": "services",
        "description": "The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon. The Federation Website is https://www.harrisfederation.org.uk The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support. The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly. There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT. To give an indication of the equipment and tasks the partner would need to deliver are as follows: - All hardware supply - Maintenance agreements - Relevant licencing - A move to serverless schools where relevant - Cabling - CCTV systems - All installation services - Programme Management - Project Management - Management of ad-hoc purchases - Pre-Testing against a Standard Network Design (SND) - Formal testing against SND - Functional testing with schools - User Training - School staff - Handover Training - School technical staff - Asset tagging of all installed equipment - Asset register management for both hardware & software - Escalated Support for 6 months (inc SLA to measure performance) following each school deployment - Equipment disposal / re-cycling - Due Diligence services for both existing & new schools - Commitments to support innovation - Budget risk post Order - Innovation & ongoing input into SND - Collective partnership (CSR) targets aligned to the Federation objectives",
        "value": {
            "amount": 26000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Harris Federation (HF) is a Federation of 51 Academies, which are currently located in the London area with the Federation Head Office in East Croydon. The Federation Website is https://www.harrisfederation.org.uk The ICT Support and delivery of upgrades/projects at the Federation is currently all delivered 'in house' with occasional ad-hoc contractor support. The Federation benefits from a degree of standardisation in its ICT solution, but at the same time is also cognisant that ICT solutions and technology are developing rapidly. There is currently a need to refresh a significant amount of aged equipment across the Federation as part of an ongoing refresh programme over a number of years. Therefore, to enable the Federation's IT team to focus on the management of ICT and not need to be concerned with the increasing challenges regarding ICT supply, procurement, implementation and resourcing the decision has been taken to identify an ICT Implementation Partner. At a high level, the Partner will be responsible for supply of equipment and implementation through ongoing multiple projects so that over the lifetime of the contract all Federation schools will have been refreshed. The Federation IT team will continue to maintain and support the ICT. To give an indication of the equipment and tasks the partner would need to deliver are as follows: - All hardware supply - Maintenance agreements - Relevant licencing - A move to serverless schools where relevant - Cabling - CCTV systems - All installation services - Programme Management - Project Management - Management of ad-hoc purchases - Pre-Testing against a Standard Network Design (SND) - Formal testing against SND - Functional testing with schools - User Training - School staff - Handover Training - School technical staff - Asset tagging of all installed equipment - Asset register management for both hardware & software - Escalated Support for 6 months (inc SLA to measure performance) following each school deployment - Equipment disposal / re-cycling - Due Diligence services for both existing & new schools - Commitments to support innovation - Budget risk post Order - Innovation & ongoing input into SND - Collective partnership (CSR) targets aligned to the Federation objectives",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 5
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "30200000",
                        "description": "Computer equipment and supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35125000",
                        "description": "Surveillance system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48200000",
                        "description": "Networking, Internet and intranet software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48442000",
                        "description": "Financial systems software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "48820000",
                        "description": "Servers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51600000",
                        "description": "Installation services of computers and office equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80400000",
                        "description": "Adult and other education services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "80500000",
                        "description": "Training services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.mytenders.co.uk",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "secondStage": {
            "noNegotiationNecessary": true,
            "invitationDate": "2022-03-08T00:00:00Z"
        },
        "tenderPeriod": {
            "endDate": "2022-03-02T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        }
    },
    "parties": [
        {
            "id": "GB-FTS-6786",
            "name": "Harris Federation",
            "identifier": {
                "legalName": "Harris Federation"
            },
            "address": {
                "streetAddress": "4th Floor Norfolk House, Wellesley Road",
                "locality": "Croydon",
                "region": "UK",
                "postalCode": "CR0 1LH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 2082537777",
                "email": "procurement@harrisfederation.org.uk",
                "faxNumber": "+44 2082537778",
                "url": "http://www.mytenders.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.harrisfederation.org.uk",
                "buyerProfile": "https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA30809",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-103",
            "name": "Public Procurement Review Service",
            "identifier": {
                "legalName": "Public Procurement Review Service"
            },
            "address": {
                "streetAddress": "Cabinet Office",
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-58072",
            "name": "RM Education Ltd",
            "identifier": {
                "legalName": "RM Education Ltd"
            },
            "address": {
                "streetAddress": "142B Park Drive, Milton Park",
                "locality": "Abingdon",
                "region": "UK",
                "postalCode": "OX14 4SE",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 8450700300"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-6786",
        "name": "Harris Federation"
    },
    "language": "en",
    "awards": [
        {
            "id": "018678-2022-HF2022-043-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-58072",
                    "name": "RM Education Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "018678-2022-HF2022-043-1",
            "awardID": "018678-2022-HF2022-043-1",
            "status": "active",
            "value": {
                "amount": 26000000,
                "currency": "GBP"
            },
            "dateSigned": "2022-07-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 6
            }
        ]
    }
}