Notice Information
Notice Title
390_22 Document Management Solutions
Notice Description
ESPO is seeking to renew its framework agreement for Document Management Solutions. The frameworks covers a wide range of services linked to the scanning and/or storage of documents: Lot 1 - Electronic Document Scanning and Software Lot 2 - Document Storage and Retrieval Services Lot 3 - Total Document Management Solution Lot 4 - Enhanced Handling and Security Requirements
Lot Information
Lot 1 - Electronic Document Scanning and Software
This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.
Options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
Lot 2 - Document Storage and Retrieval ServicesThis Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.
Options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
Lot 3 - Total Document Management SolutionThis Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to scope and shape a full document management solution to help customers manage all their documents.
Options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
Lot 4 - Enhanced Handling and Security RequirementsThis Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.
Options: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in Section II.1.7 includes the option period.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-033e25
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/002768-2023
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- Planning Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large, SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
63 - Supporting and auxiliary transport services; travel agencies services
72 - IT services: consulting, software development, Internet and support
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
48311100 - Document management system
63121000 - Storage and retrieval services
72300000 - Data services
72512000 - Document management services
79995100 - Archiving services
79996100 - Records management
79999100 - Scanning services
92512100 - Archive destruction services
Notice Value(s)
- Tender Value
- £160,000,000 £100M-£1B
- Lots Value
- £160,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- £80,000,000 £10M-£100M
Notice Dates
- Publication Date
- 30 Jan 20233 years ago
- Submission Deadline
- 18 Nov 2022Expired
- Future Notice Date
- 11 Jul 2022Expired
- Award Date
- 12 Jan 20233 years ago
- Contract Period
- 1 Jan 2023 - 31 Dec 2024 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ESPO
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LEICESTER
- Postcode
- LE19 1ES
- Postcode Area
- Leicester
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF2 Leicestershire, Rutland and Northamptonshire
- Small Region (ITL 3)
- TLF22 Leicestershire CC and Rutland
- Delivery Location
- Not specified
-
- Local Authority
- Blaby
- Electoral Ward
- Enderby
- Westminster Constituency
- South Leicestershire
Supplier Information
- Number of Suppliers
- 23
- Supplier Names
Chaffinch Green Limited (T/A Chaffinch Document)
Compass Minerals Storage & Archives Limited (trading as ‘DeepStore’)
Crown Records Management Limited
Datatron Document Image Archiving Limited
Hugh Symons Information Management
NEC Software Solutions UK Limited
Offsite Archive Storage and Integrated Services (UK) Limited
Shredall (East Midlands) Limited
Further Information
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.