Tender for the Provision of Sport and Leisure Services in Sheffield

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03dd43-2025-03-12T07:40:30Z",
    "date": "2025-03-12T07:40:30Z",
    "ocid": "ocds-h6vhtk-03dd43",
    "initiationType": "tender",
    "tender": {
        "id": "75889",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Tender for the Provision of Sport and Leisure Services in Sheffield",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "92000000",
            "description": "Recreational, cultural and sporting services"
        },
        "mainProcurementCategory": "services",
        "description": "The Council is seeking to procure an experienced and qualified operator to manage selected Leisure Centres, Golf Courses, The English Institute of Sport and Ice Sheffield venue within the City. This is an exciting opportunity for an organisation to partner with the Council to manage key sporting and Leisure facilities within the City. The Leisure facilities in scope are as follows: From January 2025(current Trust arrangement to dissolve December 2024). Ponds Forge International Sports Centre English Institute of Sport Ice Sheffield Hillsborough Leisure Centre Concord Sports Centre Springs Leisure Centre Heeley Pool and Gym Beauchief Golf Course Birley Wood Golf Course - with the option by the Authority to remove this course if required Tinsley Golf Course From April 2026 (these are currently under a separate third-party operator until March 26) Graves Health and Sports Centre Thorncliffe Health and Leisure Centre Wisewood Sports Centre",
        "value": {
            "amount": 420000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Council is seeking to procure an experienced and qualified operator to manage selected Leisure Centres, Golf Courses, The English Institute of Sport and Ice Sheffield venue within the City. This is an exciting opportunity for an organisation to partner with the Council to manage key sporting and Leisure facilities within the City. The Leisure facilities in scope are as follows: From January 2025(current Trust arrangement to dissolve December 2024). Ponds Forge International Sports Centre English Institute of Sport Ice Sheffield Hillsborough Leisure Centre Concord Sports Centre Springs Leisure Centre Heeley Pool and Gym Beauchief Golf Course Birley Wood Golf Course - with the option by the Authority to remove this course if required Tinsley Golf Course From April 2026 (these are currently under a separate third-party operator until March 26) Graves Health and Sports Centre Thorncliffe Health and Leisure Centre Wisewood Sports Centre The Operator will be expected to commit to the Partnership Approach and recognise the importance of working collaboratively with the Authority in delivering the Services. The Council has provisionally secured cPS100m of capital funding to invest into the Leisure Estate with proposals over the term to replace three major Leisure facilities in the City - Hillsborough, Concord and Springs - and make improvements to Ponds Forge. Please also note that the estimated contract value is based on the estimated facilities turnover across the maximum contract term.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "45"
                        },
                        {
                            "name": "Social Value",
                            "type": "quality",
                            "description": "10"
                        },
                        {
                            "type": "price",
                            "description": "45"
                        }
                    ]
                },
                "value": {
                    "amount": 420000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 5490
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "At the end of this contract term."
                },
                "secondStage": {
                    "minimumCandidates": 4,
                    "maximumCandidates": 4
                },
                "selectionCriteria": {
                    "description": "As detailed in the ISIT documentation."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "1. Fully priced Base Bid Investment Portfolio ISIT response based on the Services Specification and the Council's planned investments. This should be based on the core requirements and will be used to evaluate ISIT submissions. 2. Fully priced Base Bid Existing Portfolio ISIT response based on the Services Specification but excluding the Council's planned investments. This should otherwise be based on the core requirements and will be used to evaluate ISIT submissions. 3. Mandatory variant Investment Portfolio - Fully priced mandatory variant to the Investment Portfolio ISIT response based on a 15-year initial contract term (not evaluated but part of the negotiation stage). 4. Mandatory variant Existing Portfolio - Fully priced mandatory variant to the Existing Portfolio ISIT response based on a 15-year initial contract term (not evaluated but part of the negotiation stage)."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45112721",
                        "description": "Landscaping work for golf courses"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45212290",
                        "description": "Repair and maintenance work in connection with sports facilities"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45236111",
                        "description": "Flatwork for golf course"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "70332200",
                        "description": "Commercial property management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993000",
                        "description": "Building and facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79993100",
                        "description": "Facilities management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92610000",
                        "description": "Sports facilities operation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92622000",
                        "description": "Sports-event organisation services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "deliveryLocation": {
                    "description": "Sheffield, UK"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69953&B=UK",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "As detailed in the ISIT documentation",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "As detailed in the Selection Questionnaire",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "As detailed in the SQ & ISIT documentation",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "As detailed in the ISIT documentation and specification",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "secondStage": {
            "successiveReduction": true,
            "noNegotiationNecessary": true,
            "invitationDate": "2024-03-25T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-08-11T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2025-05-16T23:59:59+01:00"
            }
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Removal of the option to remove Birley Wood Golf Course from the tender. Wording has been deleted."
                        },
                        "where": {
                            "section": "II.1.4",
                            "label": "Short Description"
                        }
                    }
                ],
                "description": "Birley Wood Golf Course remains part of leisure tender."
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-35099",
            "name": "Sheffield City Council",
            "identifier": {
                "legalName": "Sheffield City Council",
                "id": "(GB) 173 5488 38"
            },
            "address": {
                "streetAddress": "Town Hall, Pinstone Street,",
                "locality": "Sheffield",
                "region": "UK",
                "postalCode": "S1 2HH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paula Martin",
                "telephone": "+44 1142735624",
                "email": "paula.martin@sheffield.gov.uk",
                "url": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=69953&B=UK"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.sheffield.gov.uk",
                "buyerProfile": "https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/104130",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-1819",
            "name": "Royal Court of Justice",
            "identifier": {
                "legalName": "Royal Court of Justice"
            },
            "address": {
                "streetAddress": "Strand",
                "locality": "London",
                "postalCode": "WC2A 2LL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.find-court-tribunal.service.gov.uk/courts/royal-courts-of-justice"
            }
        },
        {
            "id": "GB-FTS-35100",
            "name": "Sheffield City Council",
            "identifier": {
                "legalName": "Sheffield City Council"
            },
            "address": {
                "streetAddress": "Sheffield Town Hall, Pinstone Street,",
                "locality": "Sheffield",
                "postalCode": "S1 2HH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "https://www.sheffield.gov.uk"
            }
        },
        {
            "id": "GB-FTS-140420",
            "name": "Sports and Leisure Management",
            "identifier": {
                "legalName": "Sports and Leisure Management",
                "id": "48549690"
            },
            "address": {
                "streetAddress": "2 Watling Drive, Sketchley Meadows",
                "locality": "Leicestershire",
                "region": "UK",
                "postalCode": "LE103EY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1455890508",
                "email": "businessdevelopment@everyoneactive.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-35099",
        "name": "Sheffield City Council"
    },
    "language": "en",
    "awards": [
        {
            "id": "008867-2025-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Tender for the operation of selected Leisure Centres, Golf Courses, and specialist facilities in Sheffield",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-140420",
                    "name": "Sports and Leisure Management"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "008867-2025-1-1",
            "awardID": "008867-2025-1-1",
            "title": "Tender for the operation of selected Leisure Centres, Golf Courses, and specialist facilities in Sheffield",
            "status": "active",
            "value": {
                "amount": 378000000,
                "currency": "GBP"
            },
            "dateSigned": "2024-12-05T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "3",
                "measure": "bids",
                "relatedLot": "1",
                "value": 2
            },
            {
                "id": "4",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 2
            }
        ]
    }
}