PfH Responsive Repairs and Void Property Services Framework Scotland

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0416d5-2024-03-26T16:37:48Z",
    "date": "2024-03-26T16:37:48Z",
    "ocid": "ocds-h6vhtk-0416d5",
    "description": "1) Bidders may be excluded if they are in any of the situations referred to in Reg.58 of the PCSR 2015. 2) Bidders must state the amount of the contract they expect to subcontract. 3) Quality assurance. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 or can demonstrate that they have robust equivalent quality standards in accordance with Document 5B of this tender. 4) Health and Safety. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 or has within the last 12 months met the assessment requirements of a construction related scheme in registered membership of the safety schemes in procurement (SSIP) or; can demonstrate that they have robust equivalent health and safety standards in accordance with Document 5B of this tender. 5) Environmental. Bidders are required to hold a UKAS (or equivalent) accredited independent third-party certificate of compliance with ISO 14001 or can demonstrate it has robust equivalent environmental standards in accordance with Document 5B of this tender. This Framework may be used by any contracting authority listed in or referred to in the FTS / PCS Notice. This includes: All current members of PfH at the time of the FTS / PCS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS / PCS notice for this procurement. (SC Ref:761990)",
    "initiationType": "tender",
    "tender": {
        "id": "BH/November 2023/RRVPS",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "PfH Responsive Repairs and Void Property Services Framework Scotland",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "Procurement for Housing (PfH) Scotland is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. PfH Scotland is a contracting authority under Regulation 2 of the Public Contracts (Scotland) Regulations 2015 (\"PCSR 2015\") and a central purchasing body under regulation 38 PCSR 2015. PfH Scotland has appointed suitably qualified and experienced organisations under a multi-lot Framework Agreement to provide public bodies with the opportunity to purchase Responsive repairs and void property services. Procurement for Housing has established a Framework Agreement for Responsive Repairs and Void Property Services. The framework has been split into five (5) lots: 1. Responsive Repairs and Void Property Refurbishment 2. Void Property Refurbishment 3. Responsive Repairs 4. Void Property Cleaning and Clearing Services 5. Void Property Security Services",
        "value": {
            "amount": 105000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Responsive Repairs and Void Property Services",
                "description": "This lot is to provide PfH members with end-to-end management of their reactive maintenance repairs and works associated with ensuring void properties are at the appropriate standard to relet. The services provided will either be a fully out-sourced solution to deliver all works for PfH members in relation to their reactive maintenance and void property works or as a top up service to existing in house teams. It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis. The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 6 suppliers.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
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                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 45000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework is to be awarded for an initial two years with two option extensions of 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "2",
                "title": "Void Property Refurbishment",
                "description": "This lot is to provides PfH members with end-to-end management of refurbishment works (internal and external) required within empty properties, including but not limited to: - Gas and Electrical Safety Inspection - Boiler and heating system testing/repairs/installation - Electrical testing/repairs/upgrades - Kitchen and bathroom repairs - General building repairs - Joinery and metal works - Plastering, painting & decorating - Roofing works - Fencing & gate repairs - Drainage repairs The services provided will either be a fully out-sourced solution to deliver all works associated with void property refurbishment or as a top up service to existing in house teams. It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis. The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 12 suppliers.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 25000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework is to be awarded for an initial two years with two option extensions of 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "3",
                "title": "Responsive Repairs",
                "description": "This lot is to provides PfH members with end-to-end management of reactive and responsive repair works (internal and external). Including but not limited to: - General internal and external building repairs - Plumbing repairs - Brickwork repairs - Electrical remedial works - Window & door repairs - Roofing repairs - Drainage repairs - Flooring repairs (internal and external paving) - Plastering, painting & decorating The services provided will either be a fully out-sourced solution to deliver all reactive maintenance works or as a top up service to existing in house teams. It will be at the discretion of the PfH member to determine the level of requirement on an individual contract basis. The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 4 Suppliers.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 20000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework is to be awarded for an initial two years with two option extensions of 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "4",
                "title": "Void Property Cleaning and Clearing Services",
                "description": "Lot 4 is a specialist service provision for the cleaning and clearance of void properties including but not limited to the following services: - Builders Clean - Light Property Clean - Deep Property Clean - Specialist Cleaning (including site disinfection) - Clearing & disposal of general waste - Clearing & disposal of hazardous waste (including sharps and clinical waste) - Clearing & disposal of electrical and electronic equipment waste (WEEE) - Garden clearances - Pest control The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 6 Suppliers.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 7500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework is to be awarded for an initial two years with two option extensions of 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            },
            {
                "id": "5",
                "title": "Void Property Security Services",
                "description": "Lot 5 is a specialist service provision to ensure site safety and security of empty/void sites and properties under the responsibility of PfH members. The services under this lot will fall into two main categories: Site Security which will include (but is not limited to) the following solutions: - Supply, installation and removal of demountable screens and doors on a purchase and hire basis - Supply, installation and removal of security fencing on a purchase and hire basis - Supply, installation and removal of net curtains on a purchase and hire basis - Boarding up services - Guardianship provision - Secure meter box coverings And Site Monitoring which will include (but is not limited to) the following solutions: - Temporary alarm detection systems (can also include a responsive service) - Mobile CCTV towers - Mobile patrol services The lot structure is split into regions. Document 1 - Instructions to tenderers contain information on the number of regions a contractor can apply for. PfH has awarded places on the framework to 5 Suppliers.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 7500000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The framework is to be awarded for an initial two years with two option extensions of 12 months each."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
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                        "description": "Building installation work"
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                    {
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                        "description": "Building completion work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90000000",
                        "description": "Sewage, refuse, cleaning and environmental services"
                    }
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                "deliveryAddresses": [
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                "relatedLot": "1"
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                    {
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                        "id": "35121000",
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                        "description": "Surveillance system"
                    },
                    {
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                        "id": "79710000",
                        "description": "Security services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "65500000",
                        "description": "Meter reading service"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44212329",
                        "description": "Security screens"
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                "relatedLot": "5"
            }
        ],
        "submissionMethod": [
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        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "economic",
                    "description": "Organisations are required to have minimum annual turnover in the last financial year for Lot 1 20,000,000.00 GBP pounds (National) 7,000,000.00 GBP pounds (Regional), Lot 2 5,000,000.00 GBP pounds (National) 2,000,000.00 GBP Pounds (Regional), Lot 3 15,000,000.00 GBP pounds (National) 5,000,000.00 (Regional, Lot 4 300,000 GBP Pounds, Lot 5 850,000 GBP Pounds and must be able to provide audited accounts for the last two years if requested. Additionally organisations are required to have an Experian score greater than 50 or can demonstrate to the satisfaction of PfH Scotland that its financial position is sufficiently robust to merit a place on the framework. PfH Scotland will obtain an independent third-party risk report from Experian using the company registration number supplied by the bidder. Any bidder who does not meet the minimum threshold of 50 out of 100 (Average Risk) will be subject to further investigation. This may entail a review of recent accounts and PfH Scotland reserves the right to request additional information to satisfy itself that the organisation is financially secure. PfH Scotland reserves the right to reject a bidder where it has doubts over the financial positional of an organisation. It is the bidders responsibility to ensure that all information held by Experian is accurate when submitting the tender. Minimum level(s) of standards required: Bidders are required to hold a minimum (or commit to holding) a minimum of five (5) million pounds GBP Employers Liability Insurance, a minimum of ten (10) million pounds GBP of Public Liability Insurance and a minimum of five (5) million pounds GBP Product Liability Insurance. Bidder for Lot 5 will also be required to hold a minimum of two (2) million pounds GBP Professional Indemnity Insurance.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders are required to be able to supply at least three contract examples for each lot they are bidding for. Such examples must be within the last three years (five for works contracts) and must provide sufficient detail to enable PfH to be able to identify and assess the relevance of the contract examples to the services required under the framework agreement. Bidders should use question 4C.1.and 4C.1.2 see, document 5E, to respond to the requirement. Bidders that are unable to provide three relevant and appropriate examples demonstrating sufficient experience (or provide a justification why they are unable to do so) will be excluded from the procurement process.",
                    "appliesTo": [
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                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "As set out in the contract documentation.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 50
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-12-21T12:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2023-12-21T12:00:00Z"
        },
        "bidOpening": {
            "date": "2023-12-21T12:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
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            "name": "Procurement for Housing",
            "identifier": {
                "legalName": "Procurement for Housing"
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            "address": {
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                "region": "UKM",
                "postalCode": "FK9 4TU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
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                "email": "bhughes@pfh.co.uk",
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            "address": {
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            "name": "SPS Doorguard Limited",
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            "name": "Procast Building Contractors Ltd.",
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