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NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services

NHS England

This public procurement record has 1 release in its history.

Tender

01 Aug 2024 at 10:50

Tender Notice
Summary of the contracting process

NHS England is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) for the provision of Lloyd George Record Digitisation Services. This procurement process, initiated under the Public Contracts Regulations 2015, is classified under the "Scanning services" category (CPV: 79999100) and is active. The DPS encompasses three key lots: Lot 1 for scanning services, Lot 2 for integration with foundation clinical systems, and Lot 3 as a combination of both services detailed in Lots 1 and 2. This tender is open throughout the UK and allows for potential inclusion and expansion of digitisation services as national standards evolve. The tendering process is being conducted via a selective method with a comprehensive submission requirement detailed in the procurement documents accessible on Atamis. The tender period ends on the 2nd of August 2026, with an estimated total value of £90 million spread across the three lots.

This DPS offers significant opportunities for businesses specialising in digitisation, data storage, electronic data management, and document management services. The scope includes extensive services such as scanning, quality assurance, digital record integration with clinical systems, and storage solutions, providing avenues for technological and service-based innovations. Potential bidders could be firms with expertise in data handling, medical records management, and IT systems integration, ideally suited to adapt to evolving national healthcare digitisation needs. By participating, businesses can enhance their visibility within the public healthcare sector, secure valuable contracts, and contribute to the advancement of NHS digital services.

How relevant is this notice?

Notice Information

Notice Title

NHS England - Dynamic Purchasing System for the Provision of Lloyd George Record Digitialisation Services

Notice Description

NHS England (NHSE) are seeking to extend the existing DPS to support the national approach to the digitisation of Lloyd George records in GP practices. Corresponding TED notice reference is 2020/S 027-063375 published on 7 August 2020. The National Commercial & Procurement Hub (on behalf of NHSE) is seeking suitably experienced and qualified suppliers to join a Dynamic Purchasing System (DPS) as the vehicle for the procurement of digitisation services for NHS Integrated Care Boards (ICB's), and other Contracting Authorities identified on a regional or local basis. The DPS will be divided into three Categories (Lots): Lot 1 Scanning services Lot 2 Integration with foundation clinical system Lot 3 Scanning services/integration with foundation clinical system (being the aggregate subject-matter of Lots 1 and 2). Suppliers interested in performing the services covered by both Lots 1 and 2, may apply for Lot 3 in addition to applying for both Lots 1 and 2. The awarding of specific contracts will be via invitation to tender to Suppliers listed on the established DPS. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. Full details and procurement documents can be found on Atamis after supplier registration by accessing via the reference and link below. DPS for digitisation of Lloyd George records Reference C299199 https://atamis-1928.my.site.com/s/Welcome

Lot Information

Scanning Services

Lot 1 is for scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details). Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is PS90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 1 is PS75m.

Options: Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS.

Integration with Foundation Clinical System

Lot 2 - integration with foundation clinical system requires either: * the upload of the digital LG records directly to the patient record in the GP practice clinical system; or * store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is PS90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 2 is PS17.5m.

Options: Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS.

Scanning Services and Integration with Clinical Foundation System

Lot 3 is for: * scanning services which includes the end to end process of collection of records, scanning, quality assurance, and destruction (see specification for full details); and * integration with foundation clinical system which requires either: o the upload of the digital LG records directly to the patient record in the GP practice clinical system; or o store the digital LG records in an e-cloud hosted solution and provide a link to the digital file from within the patient record in the GP practice clinical system. Contracting Authorities will be able to use the DPS to award specific contracts by inviting suppliers listed to compete via an ITT. The estimated total value is PS90m split across the 3 lots. Contract values for each lot will vary according to the Lots that Contracting Authorities select to use. The estimated total maximum value for the duration of the extension for Lot 3 is PS90m.

Options: Further Lots may be added to support the national roll out of Lloyd George, extension to other UK countries or other types of medical records scanning e.g. hospital records. Please refer to the accompanying Memorandum of Information for more detail as to the actual and potential scope of the DPS.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0486a8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024098-2024
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services

CPV Codes

48613000 - Electronic data management (EDM)

48814400 - Clinical information system

60000000 - Transport services (excl. Waste transport)

63121000 - Storage and retrieval services

63121100 - Storage services

72317000 - Data storage services

72512000 - Document management services

79996100 - Records management

79999100 - Scanning services

92512100 - Archive destruction services

Notice Value(s)

Tender Value
£90,000,000 £10M-£100M
Lots Value
£182,500,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20242 years ago
Submission Deadline
2 Aug 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS England
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS2 7UE
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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