NHMF Frameworx Soft Facility Management Services Framework Agreements 2025

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-04c60e-2024-12-10T14:54:45Z",
    "date": "2024-12-10T14:54:45Z",
    "ocid": "ocds-h6vhtk-04c60e",
    "description": "The members of the NHMF including the Northern Ireland Housing Executive represent more than 80% of the UK's housing stock. NHMF (NPC) Ltd is a Contracting Authority under regulation 2 of the Public Contract Regulations 2015 and a central purchasing body under regulation 37 of those Regulations. NHMF Frameworx is the trading name of NHMF (NPC) Ltd (\"NPC\") which has been established by the National Housing Maintenance Forum Ltd. The framework agreements subject to this notice are made available for use by the registered providers of social housing including the Northern Ireland Housing Executive and all other member and associate member contracting authorities on NPC'S register of members at the time of the publication of this FTS notice for this procurement operating across England, Wales, Scotland and/or Northern Ireland including their wholly owned subsidiaries. The register of members is obtainable from http://nhmfframeworx.org.uk/register of members The Framework Agreements subject to this notice are also made available for use by any other registered social housing provider https://www.gov.uk/government/publications/registered-providers-of-social-housing) , Welsh registered social landlord (https://gov.wales/registered-social-landlords), Scottish registered social landlord (https://www.housingregulator.gov.scot/register-of-social-landlords), Northern Irish registered housing association (https://www.communities-ni.gov.uk/articles/housing-regulation#toc-2), any local authority as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government Act (Scotland) 1973 or as defined in the Local Government Act (Northern Ireland) 1972 and any housing Arm's Length Management Organisation (ALMO) that either (a) becomes a member of NPC during the period of the Framework Agreements by becoming a subscriber and user of the M3NHF Schedule of Rates for Responsive and Void Property Works, the M3NHF Schedule of Rates for Planned Maintenance and Property Reinvestment and the M3NHF Repairs Ordering Schedule; or (b) becomes an associate member of NPC during the period of the Framework Agreements by entering into an Authorising Associate Member Agreement with NPC The Contracting Authority considers that these contracts may be suitable for economic operators that are small or medium enterprises (SMEs), any selection of tenderers will however be based solely on the criteria set out in the procurement documents. NPC is administering this procurement on behalf of its Members. The Contracting Authority reserves the right not to award any membership to any framework pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award membership of a framework for only part of the Works at its sole discretion The Contracting Authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any Call-off Contract shall be incurred entirely ay that applicant/tenderer's risk. No guarantee can be given that any business is generated under any awarded framework agreement or call off contract, nor can any guarantee be given that any framework agreement or call-off contract may be put in place in relation to this procurement. Economic Operators are to note that Call-off Contracts will take into account the priorities of the Contracting Authority and its members relating to economic. Social and environmental well being. All documentation can be downloaded from https://etenders.nhmfframeworx.org.uk This portal is for the downloading of the draft procurement documentation, submission of tenders and communicating requests for and responses to clarifications. All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in , users will need the following code to register for the procurement documentation: NPC1101 Economic operators may seek clarification where they consider any part of the procurement documentation is unclear. All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 17th January 2025, this will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time. It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal. Response to requests for clarification will be communicated by NPC to all Economic Operators through the portal secure email messaging system. When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact on the time taken to complete the transaction. Uploading of submissions must be completed by the deadline closing date and time. DO NOT WAIT until too near the closing time on the return date. The closing deadline for uploading completed tender documentation is the 27th January 2025 at 15.00. Please note that the Portal will not permit tender submissions to be uploaded after the closing deadline. Tenders and supporting documentation must be visible to NPC and their advisers only after the closing deadline. Should Economic Operators have any queries or experience difficulties with the registration or download/upload system they should contact the eTenders@NHMF-Frameworx help desk by email etenders@nhmfframeworx.org.uk",
    "initiationType": "tender",
    "tender": {
        "id": "NPC1101",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "NHMF Frameworx Soft Facility Management Services Framework Agreements 2025",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79993100",
            "description": "Facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "NHMF Frameworx on behalf of NHMF (NPC) members wishes to appoint a number of Contractors, to two Frameworks, one for Direct Awards, and one for Mini-Competitions. NPC envisages appointing up to 30 suppliers to each Framework. Further details can be found in the Invitation to Tender (ITT). Each of the Frameworks is broken down into 2 workstreams which are: Grounds Maintenance Building and Window Cleaning The Frameworks are national covering England, Wales, Scotland and Northern Ireland with the ability to operate in specific geographical regions.",
        "value": {
            "amount": 450000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1A",
                "title": "LOT 1A Grounds Maintenance - Direct Award Framework",
                "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Grounds Maintenance to their various dwellings, estates and schemes The Service may include the following: * Maintenance of grassed areas; * Hedge Cutting; * Maintenance of shrub and rose beds, borders and the like ; * Tree Surgery; * Leaf and Litter Clearance ; * Jet washing; * Hard surfaces maintenance; * Invasive species treatment; * Tree Inspections; * Play areas and Playground equipment maintenance * Street furniture maintenance; For Further details refer to the ITT and Specification documentation. Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
                "value": {
                    "amount": 150000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "1B",
                "title": "LOT 1B Grounds Maintenance - Mini Competition Framework",
                "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Grounds Maintenance to their various dwellings, estates and schemes The Service may include in the following: * Maintenance of grassed areas; * Hedge Cutting; * Maintenance of shrub and rose beds, borders and the like ; * Tree Surgery; * Leaf and Litter Clearance ; * Jet washing; * Hard surfaces maintenance; * Invasive species treatment; * Tree Inspections; * Play area and Playground equipment maintenance; * Street furniture maintenance For Further details refer to the ITT and Specification documentation. Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
                "value": {
                    "amount": 150000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2A",
                "title": "LOT 2A Estate Services - Building and Window Cleaning - Direct Award Framework",
                "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Building and Window Cleaning to their various dwellings, estates and The Service may include the following: Daily and weekly cleaning requirements of residential accommodation ; * Periodic cleaning to internal communal areas of blocks of flats, hostels, sheltered and supported housing; * Periodic cleaning to offices, depots etc ; * Deep cleaning to commercial/communal kitchens; * Specialist floor cleaning; * Litter picking; * Graffiti removal; * Window cleaning - external - low level * Window cleaning - external - high level * Window cleaning - internal glazing For Further details refer to the ITT and Specification documentation. Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
                "value": {
                    "amount": 75000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2B",
                "title": "LOT 2B Building and Window Cleaning - Mini Competition Framework",
                "description": "NPC on behalf of its members is seeking to appoint Contractors to a framework to undertake Building and Window Cleaning to their various dwellings, estates and schemes, The Service may include the following: Daily and weekly cleaning requirements of residential accommodation ; * Periodic cleaning to internal communal areas of blocks of flats, hostels, sheltered and supported housing; * Periodic cleaning to offices, depots etc ; * Deep cleaning to commercial/communal kitchens; * Specialist floor cleaning; * Litter picking; * Graffiti removal; * Window cleaning - external - low level * Window cleaning - external - high level * Window cleaning - internal glazing Additional information: All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.nhmfframeworx.org.uk After creating an account on eTenders@NHMF-Frameworx, users will receive an email with a link to activate their account. Once activated and logged in, users will need the following code to register for the procurement documentation: NPC1101",
                "value": {
                    "amount": 75000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1A",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45112700",
                        "description": "Landscaping work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50870000",
                        "description": "Repair and maintenance services of playground equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77200000",
                        "description": "Forestry services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77700000",
                        "description": "Services incidental to fishing"
                    }
                ],
                "deliveryAddresses": [
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                    {
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                "relatedLot": "1A"
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                        "description": "Landscaping work"
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                        "id": "50870000",
                        "description": "Repair and maintenance services of playground equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77200000",
                        "description": "Forestry services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77300000",
                        "description": "Horticultural services"
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                    {
                        "scheme": "CPV",
                        "id": "77700000",
                        "description": "Services incidental to fishing"
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                "relatedLot": "2B"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
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        "submissionMethodDetails": "https://etenders.nhmfframeworx.org.uk/",
        "documents": [
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        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
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            "frameworkAgreement": {
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        "tenderPeriod": {
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        "awardPeriod": {
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        "hasRecurrence": false,
        "contractTerms": {
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            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
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        "reviewDetails": "The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contracts is communicated to all Economic Operators. The standstill period provides time for unsuccessful Economic Operators to challenge the award decision before Framework Agreements are entered into. The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to take action in the High Court of England and Wales. After the expiry of the 10 day standstill period, the Contracting Authority will unless prevented by order of the High Court, conclude and enter into the Framework Agreements."
    },
    "parties": [
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            "name": "NHMF (NPC) LIMITED",
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                "locality": "MITCHAM",
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                "postalCode": "CR42QA",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "David Miller",
                "email": "etenders@nhmfframeworx.org.uk",
                "url": "https://etenders.nhmfframeworx.org.uk/"
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                ]
            }
        },
        {
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}