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Terrestrial Laser Scanners

West Yorkshire Combined Authority

This public procurement record has 5 releases in its history.

Award

22 Jul 2026 at 09:20

UK7 - Contract Details Notice
Award

01 Apr 2026 at 15:55

UK6 - Contract Award Notice
Tender

16 Oct 2025 at 12:35

UK4 - Tender Notice
PlanningUpdate

03 Apr 2025 at 11:47

UK2 - Preliminary Market Engagement Notice
Planning

03 Apr 2025 at 11:07

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Yorkshire Combined Authority procured terrestrial laser scanners and related support for the Yorkshire and the Humber Regional Scientific Support service, operated under West Yorkshire Police. The requirement supports centrally managed forensic services for West Yorkshire, South Yorkshire, Humberside and North Yorkshire police services. It covers a complete laser-scanning solution for general crime-scene use, including the production of finished material suitable for submission to courts at the end of investigations. The purchase includes terrestrial laser scanners, associated accessories, scanner software, software development or support, maintenance, servicing and licensing. The requirement was awarded as a single package covering goods, servicing and support. Delivery is across Yorkshire and the Humber in the United Kingdom.

This procurement is complete and was run as a selective, three-stage competitive flexible procedure: invitation to participate, supplier engagement and demonstration, then invitation to tender. One bid was received and one supplier was awarded the contract. Leica Geosystems Ltd was awarded the contract on 1 April 2026 for £650,000 excluding VAT and £780,000 including VAT. The signed contract is active from 1 May 2026 to 30 April 2031, with two 12-month extension options allowing it to run to 30 April 2033. The contract includes options to purchase additional scanners and associated products or services, and to refresh scanners with like-for-like or newly developed solutions. Evaluation weighted price at 50%, quality at 40%, and social value and sustainability at 10%.

This award indicates demand from regional forensic services for an end-to-end terrestrial laser-scanning capability rather than equipment supply alone. A credible future competitor would need to provide scanners suitable for general scene work, accessories, software and reliable maintenance, servicing and licensing, while supporting the production of evidence for court use. The requirement also favours suppliers able to support several police services through a centrally managed regional arrangement, provide demonstrations and engage through a staged competitive process. Technical and economic capability were required, with the opportunity identified as suitable for small and medium-sized enterprises. Suppliers able to maintain and develop scanning solutions, support additional equipment and manage refresh or upgrade requirements would be well placed for this buyer’s future requirement.

How relevant is this notice?

Notice Information

Notice Title

Terrestrial Laser Scanners

Notice Description

A 3 Stage competitive Flexible was undertake for Terrestrial Laser Scanners Plus servicing and support to cover the Yorkshire and the Humber Regional Scientific Support, operating under West Yorkshire Police, who provide centrally managed forensic services to all four police services (WYP, SYP, HP & NYP). The requirement was Tendered as a whole for Goods, servicing and support and was awarded to 1 supplier. Tenders were invited to provide bids for a suitable laser scanning solution for general scene use across the region, whilst also supporting an end-to-end solution for completed products being submitted to the courts at the end of an investigation. This include an initial minimum provision of 7 terrestrial laser scanners, with associated accessories, software and ongoing maintenance and licensing.

Planning Information

We encourage you to read and respond to the questions we have asked, providing as much feedback and detail as you are able. Responses will be shared with the Forensic Collision Investigation Team. Following pre-market engagement more information will be released regarding the Tender opportunity. Please send responses by Fri 18th April https://forms.office.com/Pages/ResponsePage.aspx?id=EHMfaJEhm0aOoPdrSn9pn_DlsFoyUDNKmVsaFWYAL-pUM1BXRkVEV1JEQVBHRldUWTFYTldVQzJIWi4u

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04fc83
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068961-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

35200000 - Police equipment

38520000 - Scanners

38636110 - Industrial lasers

38651000 - Cameras

48318000 - Scanner software package

72212318 - Scanner software development services

79720000 - Investigation services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
£600,000 £500K-£1M
Awards Value
£650,000 £500K-£1M
Contracts Value
£650,000 £500K-£1M

Notice Dates

Publication Date
22 Jul 20261 months ago
Submission Deadline
21 Oct 2025Expired
Future Notice Date
18 Apr 2025Expired
Award Date
1 Apr 20264 months ago
Contract Period
1 May 2026 - 30 Apr 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Yorkshire Combined Authority
Additional Buyers

West Yorkshire Police

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 2DE
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

Leica Geosystems Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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