Tender

The Libraries Consortium Courier Services Framework Agreement

LONDON BOROUGH OF LEWISHAM

This public procurement record has 3 releases in its history.

TenderUpdate

05 Jan 2026 at 09:08

Tender

31 Dec 2025 at 15:46

Planning

12 Aug 2025 at 14:31

Summary of the contracting process

The Libraries Consortium Courier Services Framework Agreement is facilitated by the London Borough of Lewisham, acting as the lead authority. This initiative is positioned under the active procurement stage, employing an open procedure to secure courier services for transporting books and other items across and within member local authorities. This service spans multiple boroughs and counties, including Lewisham, Brent, Croydon, and Essex amongst others, within the United Kingdom. Currently, the deadline for tender submissions is set for 9th February 2026, with final awards expected to be completed by 15th April 2026. The contract, valued at £3,800,000 with a possible extension, is anticipated to commence on 1st May 2026.

This tender offers substantial business growth opportunities, particularly for firms adept in transport services, freight agency, and library management. Companies with expertise in logistics and distribution could thrive by joining the framework agreement set by the consortium. The procurement process emphasises quality, pricing, and social value, providing a strategic opportunity for businesses committed to competitive pricing and delivering exceptional service quality. As part of this framework, the potential for more authorities to join highlights an expansion opportunity in the transport and logistics sector, specifically catering to library services.

How relevant is this notice?

Notice Information

Notice Title

The Libraries Consortium Courier Services Framework Agreement

Notice Description

Lewisham Library and Information Service, as the lead authority, developed a Framework Contract for courier services used by The Libraries Consortium. This contract enables member authorities to efficiently transport books and other items both across the consortium and within their own local boundaries. The following local authorities are currently utilising the Framework Agreement: Lewisham, Barking & Dagenham, Brent, Croydon, Ealing, Enfield, Essex County Council, Hackney, Hammersmith & Fulham, Haringey, Harrow, Havering, Hounslow, Kingston upon Thames, Luton Borough Council, Merton, Newham, Redbridge, Surrey County Council, Sutton, Tower Hamlets, Thurrock and Waltham Forest.

Lot Information

Lot 1

Renewal: The contract will be between the successful Tenderer and the Council for the period of contract term initially for two years, with the option for future call-offs of up to two additional years, for a maximum of four years in total.

Planning Information

Market engagement on 24 September 2025 between 2PM - 3PM. (Teams invite will be shared to the interested suppliers on 22nd September 2025)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05865c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000122-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

33 - Medical equipments, pharmaceuticals and personal care products

60 - Transport services (excl. Waste transport)

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

92 - Recreational, cultural and sporting services


CPV Codes

22113000 - Library books

33952000 - Transport equipment and auxiliary products to transportation

60000000 - Transport services (excl. Waste transport)

63521000 - Freight transport agency services

79995000 - Library management services

92511000 - Library services

Notice Value(s)

Tender Value
£3,800,000 £1M-£10M
Lots Value
£3,800,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jan 20262 weeks ago
Submission Deadline
9 Feb 20263 weeks to go
Future Notice Date
19 Sep 2025Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 1 May 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF LEWISHAM
Additional Buyers

ESSEX

LONDON BOROUGH OF BARKING AND DAGENHAM COUNCIL

LONDON BOROUGH OF BRENT

LONDON BOROUGH OF CROYDON

LONDON BOROUGH OF EALING

LONDON BOROUGH OF ENFIELD

LONDON BOROUGH OF HACKNEY

LONDON BOROUGH OF HAMMERSMITH & FULHAM

LONDON BOROUGH OF HARINGEY

LONDON BOROUGH OF HARROW

LONDON BOROUGH OF HAVERING

LONDON BOROUGH OF HOUNSLOW

LONDON BOROUGH OF MERTON

LONDON BOROUGH OF NEWHAM

LONDON BOROUGH OF REDBRIDGE

LONDON BOROUGH OF SUTTON

LONDON BOROUGH OF TOWER HAMLETS

LONDON BOROUGH OF WALTHAM FOREST

LUTON BOROUGH COUNCIL

ROYAL BOROUGH OF KINGSTON UPON THAMES

SURREY COUNTY COUNCIL

THURROCK COUNCIL

Contact Name
Not specified
Contact Email
commercial.procurement@sutton.gov.uk, commercial.services@merton.gov.uk, commissioning@kingston.gov.uk, euan.beales@havering.gov.uk, hpcs@haringey.gov.uk, lewisham.procurement@lewisham.gov.uk, procurement.admin@hackney.gov.uk, procurement.support@enfield.gov.uk, procurement.support@newham.gov.uk, procurement@brent.gov.uk, procurement@croydon.gov.uk, procurement@ealing.gov.uk, procurement@harrow.gov.uk, procurement@hounslow.gov.uk, procurement@lbhf.gov.uk, procurement@luton.gov.uk, procurement@redbridge.gov.uk, procurement@thurrock.gov.uk, procurement@towerhamlets.gov.uk, procurement@walthamforest.gov.uk, procurementcdp@lbbd.gov.uk, procurementpmo@eastsussex.gov.uk, procurementsanda@essex.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
CATFORD
Postcode
SE6 4RU
Post Town
South East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
TLI44 Lewisham and Southwark

Local Authority
Waltham Forest
Electoral Ward
Chapel End
Westminster Constituency
Walthamstow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                        "description": "Library books"
                    },
                    {
                        "scheme": "CPV",
                        "id": "33952000",
                        "description": "Transport equipment and auxiliary products to transportation"
                    },
                    {
                        "scheme": "CPV",
                        "id": "60000000",
                        "description": "Transport services (excl. Waste transport)"
                    },
                    {
                        "scheme": "CPV",
                        "id": "63521000",
                        "description": "Freight transport agency services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79995000",
                        "description": "Library management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "92511000",
                        "description": "Library services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-05-01T00:00:00+01:00",
                    "endDate": "2028-05-01T23:59:59+01:00",
                    "maxExtentDate": "2030-05-01T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 4560000,
                    "amount": 3800000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "numbers": [
                                {
                                    "number": 45,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
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                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will be between the successful Tenderer and the Council for the period of contract term initially for two years, with the option for future call-offs of up to two additional years, for a maximum of four years in total."
                }
            }
        ],
        "status": "active",
        "value": {
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            "amount": 3800000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "isOpenFrameworkScheme": true,
                "method": "withReopeningCompetition",
                "type": "open",
                "buyerCategories": "The following local authorities are currently utilising the Framework Agreement: Lewisham, Barking & Dagenham, Brent, Croydon, Ealing, Enfield, Essex County Council, Hackney, Hammersmith & Fulham, Haringey, Harrow, Havering, Hounslow, Kingston upon Thames, Luton Borough Council, Merton, Newham, Redbridge, Surrey County Council, Sutton, Tower Hamlets, Thurrock and Waltham Forest. Any other UK authorities can join the consortium",
                "description": "Open tender via single stage mini competition Quality:- 45% Social Value:- 10% Pricing:- 45% The tender has been published on the London Tenders Portal (Proactis) - DN801956",
                "openFrameworkSchemeEndDate": "2030-05-01T23:59:59+01:00"
            }
        },
        "submissionMethodDetails": "The suppliers need to submit the bids on the London Tenders Portal. Link:- https://www.londontenders.org/",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-09T12:00:00Z"
        },
        "enquiryPeriod": {
            "endDate": "2026-01-19T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-04-15T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "The tender is published in London Tenders Portal (Proactis)",
                "url": "https://www.londontenders.org/"
            },
            {
                "id": "086598-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/086598-2025",
                "datePublished": "2025-12-31T15:46:51Z",
                "format": "text/html"
            },
            {
                "id": "000122-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/000122-2026",
                "datePublished": "2026-01-05T09:08:36Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}