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IMAT Fire Security Tender

IMPACT MULTI ACADEMY TRUST

This public procurement record has 5 releases in its history.

Award

23 Jul 2026 at 13:20

UK7 - Contract Details Notice
Award

09 Apr 2026 at 15:26

UK6 - Contract Award Notice
TenderUpdate

21 Jan 2026 at 16:55

UK4 - Tender Notice
TenderUpdate

21 Jan 2026 at 16:49

UK4 - Tender Notice
Tender

20 Jan 2026 at 17:00

UK4 - Tender Notice
Summary of the contracting process

Impact Multi Academy Trust, which operates eight schools across the London region for approximately 8,000 students, procured a single contractor for fire and security servicing and maintenance across its school estate. The service covers planned and reactive maintenance, including fire alarms, burglar alarms, fire-prevention systems, fire extinguishers, video surveillance, access control, communications equipment, lighting systems, devices for disabled people, and associated doors, windows and metal joinery. The requirement is a managed school-estates safety and compliance service, combining inspection, repair, maintenance and installation activity. Delivery is across the Trust’s sites in the London region. Cohesion Consulting Limited managed the procurement for the Trust. The selected supplier is Alpha Facilities Management and Security Ltd, an SME based in Orpington.

The procurement is complete and was awarded to Alpha Facilities Management and Security Ltd on 24 March 2026; the contract is active and was signed on 1 April 2026. The award and contract value is £104,486 excluding VAT and £125,383 including VAT. The contract runs from 27 April 2026 to 31 March 2029, with an option for two one-year extensions, subject to satisfactory performance and agreement on budgets and service levels, giving a maximum extent date of 31 March 2031. It used a single-lot, one-stage open procedure under the Procurement Act 2023, described as a competitive flexible procedure. Nine bids reached the final stage. Price formed part of the award criteria, with the detailed criteria set out in the tender documents. Invoices are payable within 30 days.

This award demonstrates recurring demand from a multi-academy trust for an integrated fire and security compliance service across a sizeable, multi-site school estate. A credible competitor would need to combine planned and reactive servicing with practical capability in fire alarms, fire extinguishers, fire-prevention systems, intruder alarms, CCTV, access control and related safety infrastructure. The requirement favours a single provider able to coordinate different technical disciplines, maintain reliable response arrangements and carry out installation and repair work where needed. Experience of delivering safe, compliant and well-managed services in occupied educational or other public-sector premises would strengthen a future proposition. Suppliers should also be able to evidence service quality, implementation arrangements, performance monitoring and service improvements, while managing safeguarding and site-access requirements associated with schools.

How relevant is this notice?

Notice Information

Notice Title

IMAT Fire Security Tender

Notice Description

Impact Multi Academy Trust is a multi-academy trust currently operating 8 schools across the London region serving approximately 8,000 students across its family of schools. The Trust is committed to delivering high standards of educational achievement alongside safe, compliant and well-managed school estates. The Trust is tendering its Fire and Security Servicing and Maintenance Contract with a proposed contract start date of 1st April 2026. The contract will be awarded for an initial term of three (3) years, ending on 31st March 2029, with a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels. The Trust is seeking to appoint a single suitable qualified and experienced contractor to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites. The projected turnover for the three-year contract is expected to be circa PS336,000. The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023. To declare your interest in the tender and download contract documents (available free of charge), please register on www.in-tendhost.co.uk/cohesionconsulting/aspx/Home Once registered, please declare interest in the opportunity to access and download the full document set. Please note: a Site Survey / Bidders Conference will take place on 28th January 2026. Bidders will be required to provide DBS details and complete the Confidentiality Agreement by 27th January 2026 to attend. In short, the Trust needs to be convinced that bidders can deliver their commitments in full, achieve high standards and implement service enhancements as promised. If the Trust is not convinced of this, it reserves the right to consider an insourced solution or make no award.

Lot Information

Lot 1

Renewal: There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-060a72
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069727-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

32 - Radio, television, communication, telecommunication and related equipment

33 - Medical equipments, pharmaceuticals and personal care products

35 - Security, fire-fighting, police and defence equipment

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31527260 - Lighting systems

31625200 - Fire-alarm systems

32323500 - Video-surveillance system

32570000 - Communications equipment

33196200 - Devices for the disabled

35111300 - Fire extinguishers

35121700 - Alarm systems

42961100 - Access control system

45312100 - Fire-alarm system installation work

45312200 - Burglar-alarm system installation work

45343000 - Fire-prevention installation works

45421130 - Installation of doors and windows

45421140 - Installation of metal joinery except doors and windows

50413200 - Repair and maintenance services of firefighting equipment

Notice Value(s)

Tender Value
£336,000 £100K-£500K
Lots Value
£336,000 £100K-£500K
Awards Value
£104,486 £100K-£500K
Contracts Value
£104,486 £100K-£500K

Notice Dates

Publication Date
23 Jul 20261 months ago
Submission Deadline
10 Feb 2026Expired
Future Notice Date
Not specified
Award Date
24 Mar 20265 months ago
Contract Period
27 Apr 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
IMPACT MULTI ACADEMY TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BECKENHAM
Postcode
BR3 3BE
Postcode Area
Bromley
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI61 Bromley
Delivery Location
Not specified
Local Authority
Bromley
Electoral Ward
Kelsey & Eden Park
Westminster Constituency
Beckenham and Penge

Supplier Information

Number of Suppliers
1
Supplier Name

Alpha Facilities Management and Security Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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