Planning

Security Systems Maintenance and Support for CCTV, Access Control, Intruder Alarms, and Associated Services

ROYAL HOLLOWAY AND BEDFORD NEW COLLEGE

This public procurement record has 1 release in its history.

Planning

24 Feb 2026 at 12:01

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The public procurement process, initiated by Royal Holloway and Bedford New College, is in the planning stage. The college, situated in Egham, United Kingdom, is engaging with experienced service providers for maintaining and supporting security systems, including CCTV, access control, and intruder alarms across its Egham and London sites. The procurement is categorised under "services" and falls within the industry for security systems maintenance. Interested parties should note the deadline for market engagement scheduled for 12th March 2026, with future notices expected on 30th March 2026. The single contract, valued at £1,500,000, is to commence on 1st August 2026 and will run until 31st July 2031.

This tender presents significant growth opportunities for businesses specialising in security system maintenance and support services. Providers with experience in servicing CCTV/VSS, access control, and alarm systems, as well as those familiar with related electrical and mechanical installations, will find themselves well-suited to compete. The opportunity is especially favourable for SMEs, offering a substantial period of engagement over five years. By participating in this engagement, businesses can align themselves with industry best practices and contribute valuable insights to shape the future of procurement at a leading UK educational institution.

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Notice Information

Notice Title

Security Systems Maintenance and Support for CCTV, Access Control, Intruder Alarms, and Associated Services

Notice Description

Royal Holloway and Bedford New College (known as Royal Holloway, University of London), "the University", is seeking early engagement with experienced security systems, maintenance, and support service providers. The University is preparing to re procure a single contract for the maintenance, support, and minor works associated with its CCTV/VSS, access control, intruder alarm systems, and associated services across its multisite estate in Egham and London. This pre market exercise aims to gather insight on scope, service models, resourcing assumptions, commercial structures, and technical requirements. Supplier feedback will be used to refine the University's approach and ensure that the forthcoming procurement is competitive, deliverable, and aligned with industry best practice.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103111&TID=100108316&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065ae4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016423-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

32231000 - Closed-circuit television apparatus

32234000 - Closed-circuit television cameras

32235000 - Closed-circuit surveillance system

35121000 - Security equipment

35121700 - Alarm systems

45310000 - Electrical installation work

45350000 - Mechanical installations

50000000 - Repair and maintenance services

50610000 - Repair and maintenance services of security equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

71317000 - Hazard protection and control consultancy services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 20265 days ago
Submission Deadline
Not specified
Future Notice Date
30 Mar 20264 weeks to go
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL HOLLOWAY AND BEDFORD NEW COLLEGE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EGHAM
Postcode
TW20 0EX
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Runnymede
Electoral Ward
Englefield Green East
Westminster Constituency
Windsor

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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