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First Federation - PPM Servicing

First Federation Trust

This public procurement record has 3 releases in its history.

Award

23 Sep 2026 at 08:20

UK7 - Contract Details Notice
Award

17 Jul 2026 at 16:36

UK6 - Contract Award Notice
Tender

03 Mar 2026 at 18:00

UK4 - Tender Notice
Summary of the contracting process

First Federation Trust bought planned preventative maintenance and related facilities services for its school estate in Devon. The scope combines statutory compliance checks and planned servicing with reactive repairs, technical support, and management of specialist contracts and subcontractors. It also includes round-the-clock operational support. The work covers building systems and installations, including electrical and mechanical maintenance, heating, lifts, pumps and fire-safety equipment, alongside inspection and testing and construction-related services. The requirement is for a multi-site, multi-discipline service across the Trust’s sites in Devon, supporting safe and functional school facilities and continuity of teaching and learning.

The procurement is complete: Sherwoods (SW) Limited was selected and the contract is active. The award was made on 16 July 2026, and the contract was signed on 22 September 2026. Its stated value is £1 million excluding VAT (£1.2 million including VAT). The initial contract period runs from 22 September 2026 to 31 August 2029, with two possible one-year extensions, allowing a maximum end date of 31 August 2031. It was run as an open procedure and awarded as a single lot. Evaluation balanced service cost and quality: annual cost carried 30%, while the remaining 70% covered service delivery and management, compliance, case study, reactive repairs, professional support and mobilisation. Four bids were received, with three reaching the final stage.

For a future requirement from First Federation Trust, a credible competitor would need to deliver coordinated planned and reactive maintenance across multiple school sites and disciplines, with reliable statutory-compliance servicing, emergency response and 24-hour operational support. The successful model also requires technical oversight of specialist contracts and subcontractors, effective mobilisation and risk management, and the ability to handle remedial works and changes in the Trust’s estate or maintenance workload. Relevant public-sector references are important: applicants had to demonstrate similar multi-site, multi-discipline servicing experience. Financial resilience is also a key threshold, including a two-year average annual turnover at least 1.5 times annual contract value, satisfactory credit checks and the required employer’s, public-liability and professional-indemnity insurance. SMEs were considered suitable, and two SMEs reached the final evaluation stage.

How relevant is this notice?

Notice Information

Notice Title

First Federation - PPM Servicing

Notice Description

The contract is for the provision of planned preventative maintenance services (PPM) to the Trust. 2. The contract will encompass delivering the following as part of the PPM servicing: a. Statutory compliance maintenance and planned preventative maintenance b. Reactive maintenance. c. Provision of technical support and management of all specialist contracts and subcontracts as part of this Contract. d. Provision of 24-hour operations support.

Lot Information

Lot LOT-0000

Options: The following are additional services in addition to the statutory testing and servicing. The contract value includes the potential for this additional spend over the full term of the contract Remedial Works - potential of PS200k per year New Schools may join the Trust or the Contract during the term of the contract; therefore, a contract variation may be required. - potential of PS300k added in for growth The quantities requiring servicing and maintenance may be amended during the course of the contract, either additions or subtractions. Additional activities to existing items may be required

Renewal: Two further 1 year extensions in 12 month intervals (3+1+1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06618e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089888-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

35110000 - Firefighting, rescue and safety equipment

45000000 - Construction work

50000000 - Repair and maintenance services

50400000 - Repair and maintenance services of medical and precision equipment

50410000 - Repair and maintenance services of measuring, testing and checking apparatus

50413200 - Repair and maintenance services of firefighting equipment

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50510000 - Repair and maintenance services of pumps, valves, taps and metal containers

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50711000 - Repair and maintenance services of electrical building installations

50712000 - Repair and maintenance services of mechanical building installations

50720000 - Repair and maintenance services of central heating

50750000 - Lift-maintenance services

71000000 - Architectural, construction, engineering and inspection services

71200000 - Architectural and related services

71300000 - Engineering services

71500000 - Construction-related services

71600000 - Technical testing, analysis and consultancy services

71620000 - Analysis services

71630000 - Technical inspection and testing services

71631000 - Technical inspection services

79993000 - Building and facilities management services

90700000 - Environmental services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
£1,000,000 £1M-£10M

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
20 Apr 2026Expired
Future Notice Date
Not specified
Award Date
16 Jul 20262 months ago
Contract Period
22 Sep 2026 - 31 Aug 2029 2-3 years
Recurrence
2031-01-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
First Federation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWTON ABBOT
Postcode
TQ12 6JB
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK South West (England)
Local Authority
Teignbridge
Electoral Ward
Haytor
Westminster Constituency
Central Devon

Supplier Information

Number of Suppliers
1
Supplier Name

SHERWOODS (SW) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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