This public procurement record has 3 releases in its history.

TenderCancellation

23 Jun 2026 at 14:35

TenderUpdate

29 Apr 2026 at 14:58

Tender

17 Apr 2026 at 09:14

Summary of the contracting process

The procurement process initiated by Ulster University, located in Coleraine, United Kingdom, pertained to the provision of Smoke Ventilation Maintenance Services. This open procurement process was conducted under the "Services" category and had a projected contract value of GBP 1,385,066.46. Despite the initial active status and the significant potential engagement through an open procedure, the procurement was terminated following the conditions of participation stage on 7th May 2026, as no suitable bids met the necessary criteria to progress to the tender stage. The process was governed by the Procurement Act 2023, highlighting a degree of urgency under accelerated procedure terms.

This tender provided an opportunity for businesses specialising in fire suppression and prevention installations, as well as maintenance of building systems, to secure a substantial contract with Ulster University. Companies offering competitive pricing and high-quality service delivery were particularly well-suited to compete, given the award criteria weighting of 60% on commercial submission and 40% on quality. Although this specific opportunity was cancelled, similar future tenders could provide excellent prospects for growth, especially for businesses equipped to meet quick response times and stringent compliance requirements in the Northern Ireland region.

How relevant is this notice?

Notice Title

Smoke Ventilation Maintenance Services

Notice Description

Ulster University is seeking a contractor to maintain and repair the smoke ventilation systems in all premises and this contract will be designed to ensure this duty is fulfilled, and that fully functional and operational smoke ventilation systems are in place throughout. It will be the Service Provider's duty to carry out all maintenance as and when required and meet the compliances.

Lot Information

Lot 1

Renewal: Following the initial contract period (4 years), there are options to extend up to a further 48 months. Optional extension periods will be subject to review and satisfactory performance assessment by the University.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0684e0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/059076-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

38 - Laboratory, optical and precision equipments (excl. glasses)

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

51 - Installation services (except software)


CPV Codes

35111500 - Fire suppression system

38431200 - Smoke-detection apparatus

39515110 - Smoke curtains

42521000 - Smoke-extraction equipment

45343000 - Fire-prevention installation works

50413200 - Repair and maintenance services of firefighting equipment

50700000 - Repair and maintenance services of building installations

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£1,385,066 £1M-£10M
Lots Value
£1,385,066 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 20261 weeks ago
Submission Deadline
5 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
7 Jun 2026 - 7 Jun 2030 4-5 years
Recurrence
2029-02-02

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ULSTER UNIVERSITY
Additional Buyers

MISSING

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COLERAINE
Postcode
BT52 1SA
Post Town
Northern Ireland
Country
Northern Ireland

Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN0C Causeway Coast and Glens
Delivery Location
Not specified

Local Authority
Causeway Coast and Glens
Electoral Ward
University
Westminster Constituency
East Londonderry

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0684e0-2026-06-23T15:35:49+01:00",
    "date": "2026-06-23T15:35:49+01:00",
    "ocid": "ocds-h6vhtk-0684e0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-COH-RC000726",
            "name": "Ulster University",
            "identifier": {
                "scheme": "GB-COH",
                "id": "RC000726"
            },
            "address": {
                "streetAddress": "Cromore Road",
                "locality": "Coleraine",
                "postalCode": "BT521SA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0C"
            },
            "contactPoint": {
                "email": "procurement_enquiries@ulster.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-RC000726",
        "name": "Ulster University"
    },
    "tender": {
        "id": "EXP2531",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Smoke Ventilation Maintenance Services",
        "description": "Ulster University is seeking a contractor to maintain and repair the smoke ventilation systems in all premises and this contract will be designed to ensure this duty is fulfilled, and that fully functional and operational smoke ventilation systems are in place throughout. It will be the Service Provider's duty to carry out all maintenance as and when required and meet the compliances.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "35111500",
                        "description": "Fire suppression system"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45343000",
                        "description": "Fire-prevention installation works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50413200",
                        "description": "Repair and maintenance services of firefighting equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "51700000",
                        "description": "Installation services of fire protection equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "38431200",
                        "description": "Smoke-detection apparatus"
                    },
                    {
                        "scheme": "CPV",
                        "id": "39515110",
                        "description": "Smoke curtains"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42521000",
                        "description": "Smoke-extraction equipment"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1385066.46,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "procedure": {
            "isAccelerated": true,
            "acceleratedRationale": "State of urgency"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://etendersni.gov.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-05T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-24T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-22T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 1385066.46,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Commercial Submission",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality Submission - QS-01 - QS-05",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial Submission",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality Submission - QS-01 - QS-05",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "contractPeriod": {
                    "startDate": "2026-06-08T00:00:00+01:00",
                    "endDate": "2030-06-07T23:59:59+01:00",
                    "maxExtentDate": "2034-06-07T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Following the initial contract period (4 years), there are options to extend up to a further 48 months. Optional extension periods will be subject to review and satisfactory performance assessment by the University."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "035014-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035014-2026",
                "datePublished": "2026-04-17T10:14:08+01:00",
                "format": "text/html"
            },
            {
                "id": "039377-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/039377-2026",
                "datePublished": "2026-04-29T15:58:02+01:00",
                "format": "text/html"
            },
            {
                "id": "059076-2026",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/059076-2026",
                "datePublished": "2026-06-23T15:35:49+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2029-02-02T23:59:59+00:00"
                },
                {
                    "startDate": "2029-02-02T23:59:59+00:00"
                }
            ]
        }
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "Ulster University has decided to terminate this procurement procedure following the completion of the conditions of participation stage. Ulster University has determined that no bids received were suitable, as none met the required conditions of participation necessary to progress into the tender stage. As permitted under section 55 of the Procurement Act 2023, the University has decided to terminate this open procurement procedure.",
            "finalStatusDate": "2026-05-07T00:00:00+01:00",
            "relatedLots": [
                "1"
            ]
        }
    ]
}