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Managed Equipment Services

Imperial College Healthcare NHS Trust

This public procurement record has 2 releases in its history.

Planning

24 Jul 2026 at 11:42

UK2 - Preliminary Market Engagement Notice
Planning

02 Jun 2026 at 11:38

UK1 - Pipeline Notice
Summary of the contracting process

Imperial College Healthcare NHS Trust is planning a managed equipment service across the North West London Acute Provider Group. The scope covers Imperial College Healthcare Trust, Chelsea and Westminster NHS Foundation Trust, and London North West University Healthcare NHS Trust. It combines the supply of medical equipment and consumables with installation, storage, stock-control, repair and maintenance. Equipment and systems identified include angiography supplies, patient-monitoring systems, imaging equipment such as X-ray, ultrasound and MRI, operating-theatre equipment and lighting, medical furniture, stretchers, control panels and theatre management systems. Delivery is across North West London. The procurement is being run by North West London Procurement Services, hosted by Central London Community Healthcare NHS Trust, for the named NHS provider group.

This is a planned procurement at the pre-tender stage, with no invitation to tender yet. The buyer expects to use a competitive flexible procedure for an above-threshold contract covering goods and services. The estimated value is £1,000,000,000 excluding VAT and £1,200,000,000 including VAT; this is the stated value for the procurement and is not split into published lot values. One planned lot is expected to run from 1 November 2028 to 31 October 2035, with a possible extension to 31 October 2038. The buyer expects the next notice on 1 November 2026. Preliminary market engagement is scheduled to close on 7 August 2026, involving questionnaires, follow-up questions and potentially supplier meetings to refine scope and sourcing strategy.

The planned requirement is likely to suit established medical equipment manufacturers, distributors and managed-service providers able to support multiple NHS acute trusts across a large, integrated service. Relevant capability includes supplying and managing a broad range of diagnostic, imaging, monitoring and operating-theatre equipment; installing medical and imaging systems; maintaining and repairing medical and precision equipment; and providing storage and stock-control services. Suppliers should consider how they would demonstrate operational capacity, service resilience and coordination across several provider organisations. The market engagement is intended to test capability, capacity, supplier appetite, emerging innovation, delivery risks and possible commercial models. Businesses may participate individually or with subcontractors, consortium members, consultants or advisers when preparing their response.

How relevant is this notice?

Notice Information

Notice Title

Managed Equipment Services

Notice Description

Managed Equipment Service provision across North West London Acute Provider Group to include but not limited to: - ICHT - Imperial College Healthcare Trust - CW - Chelsea and Westminster NHS Foundation Trust - LNW - London North West University Healthcare NHS Trust

Planning Information

Preliminary Market Engagement Process Document 1 – Initial Market Engagement Questionnaire The authority will issue a Preliminary Market Engagement Notice with a link to the e-tendering portal the authority is utilising. This document “Preliminary Market Engagement v2” and “Document 1 - Initial Market Engagement Questionnaire” will be available through this e-tendering portal. To register interest in engaging throughout all the preliminary market engagement stages suppliers must complete the “Document 1 Initial Market Engagement Questionnaire” and submit this back through the e-tendering portal. The authority will then register you as interested in additional Preliminary Market Engagement stages. Any supplier that does not provide a completed “Document 1 Initial Market Engagement Questionnaire” before the deadline will not be included in any future market engagement activity but will not be excluded from any future tender opportunity. It is the responsibility of organisations to ensure any submissions are prior to the closure of the opportunity. Organisations submissions received beyond the deadline date and time may be excluded from consideration. The Document 1 initial market engagement questionnaire will focus upon: • Wider market capability and capacity • Supplier appetite • Emerging innovations • Market/ sector development • Potential sourcing models • Risks and opportunities for service delivery Preliminary Market Engagement 2 – Question and Response Following completion of the initial questionnaire, a further market engagement document containing additional questions will be issues to suppliers who have registered an interest through the Preliminary Market Engagement Notice and completed the Document 1 – Initial Market Engagement Questionnaire. This secondary Preliminary Market Engagement type will focus upon: • Confirming and refining the proposed contract scope • Testing the Authority’s preferred sourcing strategy • Understanding market appetite for different contractual and commercial models • Identifying barriers to participating and opportunities to maximise competition Supplier responses will be reviewed and used to further shape the sourcing strategy and procurement documentation Preliminary Market Engagement 3 – Supplier Engagement Meetings (optional) The Authority may wish to conduct a third type of market engagement comprising of one-to-one meetings. The authority can undertake these one-to-one meetings throughout the Preliminary Market Engagement period. The purpose of these meetings will be: • Gain a deeper understanding of responses provided in Stages 1 and 2 • Gain a deeper understanding of market dynamics and structure • Explore supplier feedback in greater detail • Clarification upon aspects of proposed requirement scope and delivery model • Inform the final sourcing and contractual structure Transparency The Authority will conduct all preliminary market engagement activities in a fair, transparent and non-discriminatory manner. Any information shared during engagement that is relevant to the final procurement will be made available to all interested suppliers. Participation in market engagement will not provide any supplier with an advantage in any subsequent procurement process and will not be used as an assessment of supplier suitability or capability. To access the Preliminary Market Engagement and register your interest in engaging with the authority please access the e-tendering portal below: https://atamis-1928.my.site.com/s/Welcome Select View our Live Opportunities and search via either C461307 or "Managed Service Preliminary Market Engagement" Unless stated otherwise all communications from Suppliers (including their sub-contractors, consortium members, consultants and advisers) during the period of this market engagement must be directed via the messaging service on the E-Tendering Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06ab46
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/070194-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

33 - Medical equipments, pharmaceuticals and personal care products

48 - Software package and information systems

50 - Repair and maintenance services

51 - Installation services (except software)

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31211110 - Control panels

31524110 - Operating-theatre lamps

33100000 - Medical equipments

33110000 - Imaging equipment for medical, dental and veterinary use

33111000 - X-ray devices

33111710 - Angiography supplies

33112000 - Echo, ultrasound and doppler imaging equipment

33113000 - Magnetic resonance imaging equipment

33140000 - Medical consumables

33162000 - Operating theatre devices and instruments

33167000 - Surgical lights

33192000 - Medical furniture

33192160 - Stretchers

33195000 - Patient-monitoring system

48814300 - Theatre management system

50400000 - Repair and maintenance services of medical and precision equipment

50420000 - Repair and maintenance services of medical and surgical equipment

51400000 - Installation services of medical and surgical equipment

51411000 - Installation services of imaging equipment

63121100 - Storage services

79991000 - Stock-control services

Notice Value(s)

Tender Value
£1,000,000,000 £1B-£10B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
1 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
1 Nov 2028 - 31 Oct 2035 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Imperial College Healthcare NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 1NY
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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