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Maintenance of Life Critical Fire Alarm Systems and AFD Equipment

Cwm Taf Morgannwg University Health Board

This public procurement record has 1 release in its history.

Tender

14 Sep 2026 at 14:33

UK4 - Tender Notice
Summary of the contracting process

Cwm Taf Morgannwg University Health Board is procuring a fully comprehensive maintenance and testing service for life-critical fire alarm systems and automatic fire detection (AFD) equipment across its healthcare, administrative and community estate. The requirement covers acute and community hospitals, health centres, clinics, administrative buildings and specialist diagnostic facilities. Services include planned preventative maintenance, testing of all AFD equipment, reactive repairs, emergency call-outs, fire alarm monitoring equipment and Nimbus Gateway infrastructure, certification and management reporting. The supplier must keep fire alarm systems, ancillary equipment and accessories operational, legally compliant and able to support patient, staff and public safety. NHS Wales Shared Services Partnership – Procurement Services is managing the procurement for the Health Board, which will enter into the agreement.

The procurement reached tender: the buyer invited offers through an open procedure under the Procurement Act 2023, for one sole-supplier agreement. Enquiries had to be submitted by 7 October 2026 at 12:00, and tenders by 12 October 2026 at 13:00. The planned contract period is 23 November 2026 to 22 November 2029, with an option to extend by 12 months to 22 November 2030, subject to satisfactory performance. The estimated value is £390,583.53 excluding VAT, or £468,700.24 including VAT. Bids are submitted electronically through the appointed e-procurement portal, in English or Welsh. The award decision was scheduled for 6 November 2026. Evaluation is 50% commercial, 40% technical quality and 10% social value; economic and technical selection requirements apply.

This opportunity suits fire alarm and automatic fire detection maintenance specialists able to support a broad NHS estate and provide continuity across multiple types of healthcare and operational building. Relevant capability includes planned and reactive maintenance, full-system testing, emergency response, alarm monitoring, Nimbus Gateway infrastructure, certification and management information. Suppliers need sufficient resources, suitably trained personnel, service systems or software, and specialist equipment to maintain the integrity of installed AFD systems. The requirement is identified as suitable for small and medium-sized enterprises, although the successful supplier will need the capacity to deliver a comprehensive service across hospitals, clinics, health centres, administrative buildings and specialist facilities. Businesses with experience maintaining safety-critical fire detection and alarm environments are well placed to compete.

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Notice Information

Notice Title

Maintenance of Life Critical Fire Alarm Systems and AFD Equipment

Notice Description

This ITT has been issued by NHS Wales Shared Services Partnership Procurement Services (hosted by the Velindre NHS Trust) "NWSSP" on behalf of Cwm Taf Morgannwg UHB who shall enter into the Agreement. You are being invited to tender under the open procedure conducted in accordance with the Procurement Act 2023. The Procurement will result in the award of a sole supplier contract (Agreement). Cwm Taf Morgannwg University Health Board (CTMUHB) requires a fully comprehensive fire alarm system maintenance contract and testing, monitoring support service across its healthcare, administrative and community estate. The service shall ensure that all fire alarm systems, ancillary accessories and equipment remain fully operational, compliant with relevant legislation and standards, and capable of supporting patient, staff and public safety. The estate comprises acute hospitals, community hospitals, health centres, clinics, administrative buildings and specialist diagnostic facilities. The contract shall include Planned Preventative Maintenance (PPM), testing 100% of CTMUHBs Automatic Fire Detection (AFD) equipment,, reactive maintenance, emergency call-out support, maintenance of fire alarm monitoring equipment and Nimbus Gateway infrastructure, associated certification, and management reporting. The Contractor shall provide sufficient resources, suitably trained personnel, systems software and specialist equipment to maintain the integrity of CTMUHBs AFD systems and maintain service continuity throughout the contract period.

Lot Information

Lot 1

Renewal: There is an option to extend the Initial Term of the Agreement by 12 months, subject to satisfactory performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06f948
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/086929-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

35 - Security, fire-fighting, police and defence equipment

45 - Construction work

50 - Repair and maintenance services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

35121700 - Alarm systems

45312100 - Fire-alarm system installation work

50413200 - Repair and maintenance services of firefighting equipment

50711000 - Repair and maintenance services of electrical building installations

79711000 - Alarm-monitoring services

Notice Value(s)

Tender Value
£390,583 £100K-£500K
Lots Value
£390,583 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Sep 2026Yesterday
Submission Deadline
12 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Nov 2026 - 22 Nov 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cwm Taf Morgannwg University Health Board
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABERCYNON, MOUNTAIN ASH
Postcode
CF45 4SN
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL15 Central Valleys, TLL17 Bridgend and Neath Port Talbot
Local Authority
Rhondda Cynon Taf
Electoral Ward
Abercynon
Westminster Constituency
Pontypridd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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