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Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines

Velindre University NHS Trust

This public procurement record has 1 release in its history.

Tender

26 Oct 2026 at 14:49

UK4 - Tender Notice
Summary of the contracting process

Velindre University NHS Trust is seeking a fully managed coffee and vending service for the New Velindre Cancer Centre in Cardiff. The requirement combines supply, delivery, installation and commissioning of coffee machines, grinders and snack and cold-drink vending machines with maintenance, repairs, replacement parts, technical support, telemetry and reporting. The contractor will also supply drinks, food and consumables, manage stock and merchandising, replenish machines, operate the service, collect revenue and handle customer refunds. The service is for patients, visitors and staff and must run around the clock, every day. The contractor must pay the Trust an agreed share of revenue and support its sustainability objectives. The work spans vending and catering operations, equipment supply and servicing, and ongoing managed-service delivery.

The Trust invited offers through an open competition. The tender set an enquiry deadline of 20 November 2026 at 12:01 and a submission deadline of 27 November 2026 at 12:01. The initial contract period runs from 18 January 2027 to 17 January 2030, with up to three further 12-month extensions; the stated maximum extent is 31 March 2033. The published estimated value is £1. The contract is awarded on the most advantageous tender basis: technical quality, price and social value, weighted 30%, 60% and 10% respectively, alongside pass/fail requirements. One lot covers the requirement. Electronic submission is allowed through the eTenderWales portal. The extension option requires at least three months’ written notice to the contractor.

This opportunity suits coffee and vending operators able to provide an end-to-end service rather than equipment alone. Bidders need the capacity to install and commission a varied range of machines, deliver planned and reactive maintenance, provide repairs and replacement parts, and support telemetry and management reporting. They must also manage continuous replenishment and merchandising, supply beverages, food and consumables, operate revenue collection and refunds, and report on performance. Experience delivering comparable coffee and vending services is required, alongside suitable economic and financial standing, relevant technical and professional ability, appropriate insurance, and compliance with food-safety, health-and-safety and statutory requirements. Suppliers must be able to support the Trust’s sustainability objectives and operate a service for a cancer centre’s patients, visitors and staff. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable.

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Notice Information

Notice Title

Procurement Coffee and Vending Equipment, Consumables, Maintenance Services and a Replenishing Service for Coffee and Vending machines

Notice Description

Velindre University NHS Trust is seeking a Contractor to provide a fully managed coffee and vending solution for the New Velindre Cancer Centre (nVCC), Cardiff. The requirement comprises: Part A - Equipment Supply, Installation, Maintenance and Support Supply, delivery, installation and commissioning of coffee machines, barista coffee machines, coffee grinders, coffee vending machines and snack/cold drinks vending machines. Planned preventative maintenance, reactive maintenance, repairs, replacement parts and associated support services throughout the contract period. Provision of telemetry, management information and reporting services. Part B - Managed Vending and Coffee Service Supply of beverages, food products and consumables. Stock management, replenishment and merchandising. Operation and management of vending and coffee services. Revenue collection, customer refunds and management reporting. Payment of an agreed revenue share to the Trust. The service will support patients, visitors and staff at the New Velindre Cancer Centre and must operate on a 24 hours per day, 7 days per week basis. The contract will be for an initial period of three (3) years with options to extend for a further three (3) periods of twelve (12) months. The Contractor will be required to support the Trust's sustainability objectives and comply with all applicable food safety, health and safety and statutory requirements.

Lot Information

Lot 1

Renewal: extend the Contract by up to three (3) further periods of twelve (12) months each by providing not less than three (3) months' written notice to the Contractor

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-079056
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/101105-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

42 - Industrial machinery

50 - Repair and maintenance services

55 - Hotel, restaurant and retail trade services

CPV Codes

15860000 - Coffee, tea and related products

42933000 - Vending machines

50000000 - Repair and maintenance services

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
£1
Lots Value
£1
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
27 Nov 20261 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
18 Jan 2027 - 17 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Velindre University NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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