Planning

Baby Bundle Supply, Packing and Distribution

LLYWODRAETH CYMRU / WELSH GOVERNMENT - COMMERCIAL DELIVERY

This public procurement record has 1 release in its history.

Planning

28 Apr 2023 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

The Welsh Government's Commercial Delivery division is initiating a tender for the supply, packing, and distribution of Baby Bundles in Wales. The proposed contract aims to provide between 25,000 to 35,000 bundles annually and is expected to run initially for two years, with a possible one-year extension. The procurement process is in the planning stage, with a virtual pre-market engagement event scheduled for 24th May 2023. The initiative seeks a single organisation or consortium to coordinate registration, source products, manage delivery, and ensure environmentally friendly practices in providing the bundles.

This tender presents a significant opportunity for businesses involved in goods supply, packaging, and distribution, especially those keen on social procurement and sustainability initiatives. Companies capable of managing complex logistics, meeting industry safety standards, and demonstrating robust supply chains would be well-suited to compete. The Welsh Government's focus on providing free Baby Bundles to new and expectant parents in Wales requires contractors to be ready to distribute bundles from February 2024, emphasising the need for efficient and reliable operations in the delivery of this essential service.

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Notice Information

Notice Title

Baby Bundle Supply, Packing and Distribution

Notice Description

The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, registration, assembly, storage and delivery of Baby Bundles in Wales. The Contract Notice will be advertised separately to this Prior Information Notice (PIN) in late June 2023. Baby Bundles is a Welsh Government initiative to provide a 'welcome to the world' gift, comprising of a range of products for the child's first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales. The purpose of this further PIN is to alert potential bidders to a pre-market engagement event that we will use to: Further inform our final tender specification. Explore options to deliver on our social procurement duty. Set out our requirement in relation to Carbon Reduction Plans. A virtual pre-market engagement event is due to take place on Microsoft Teams at 2pm on 24th May 2023. To register your interest and receive an invite for this event, please email: commercialprocurement.peoplecorporate@gov.wales If you have already registered your interest for the previous PIN, we will automatically contact you with an invite. The contract will have the potential for a requirement of between 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change. The contract is intended to initially be for two years, with an option to extend for one further year. We require the successful contractor to be ready to distribute baby bundles from February 2024.

Lot Information

Lot 1

The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, registration, assembly, storage and delivery of Baby Bundles in Wales. The Contract Notice will be advertised separately to this Prior Information Notice (PIN) in late June 2023. Baby Bundles is a Welsh Government initiative to provide a 'welcome to the world' gift, comprising of a range of products for the child's first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales. The contract will have the potential for a requirement of between 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change. The Welsh Government will be seeking to contract with a single organisation/consortium to provide (or sub-contract to provide) the following likely elements of the Baby Bundles initiative. (Please note this is early thinking and detailed specification of full requirements will be provided at the time of issuing the Contract Notice): 1. Co-ordination of the registration, order processing and acknowledgements process - this will include the production and distribution of awareness raising / promotional material and the registration documents at specified times pre-birth. 2. Sourcing the contents for inclusion and the packaging for the bundles, supplying and then assembling the bundles (As an example, a list of the type of items that may be required in the baby bundles, together with detailed product specifications that we would expect to be met is attached for information in the document titled 'Items for Inclusion in Baby Bundle'. Please note the items included in the example list are likely to change). Suppliers must be able to source all items and each item must meet the specified industry safety and EC standards and accreditations. Product testing. 3. Delivery - responsible for scheduling and confirming deliveries. The co-ordination of delivery in an environmentally friendly way. 4 Demonstrating existing, well developed supply chains, established freight and border arrangements. 5 Storage of all items and the bundles including holding sufficient stock circa 6000 units at any given time to respond to potential demand. 6 Having the facility (or can sub-contract) to ensure items and/or packaging feature particular designs. 7 To determine how the bundle will be presented e.g. the outer packaging. It is desirable that the packaging be environmentally friendly. 8 Ensure that aftercare is in place including a bilingual customer contact point/helpline is made available and all enquiries, customer support, and/or cancellations of bundles are dealt with in the language of preference (English/Welsh). The contract is intended to initially be for two years, with an option to extend for one further year. We require the successful contractor to be ready to distribute baby bundles from February 2024. A virtual pre-market engagement event is due to take place on Microsoft Teams at 2pm on 24th May 2023. To register your interest and receive an invite for this event, please email commercialprocurement.peoplecorporate@gov.wales

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-131164
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=131164
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

18 - Clothing, footwear, luggage articles and accessories

33 - Medical equipments, pharmaceuticals and personal care products

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

18411000 - Baby clothing

33750000 - Baby care products

64121200 - Parcel delivery services

79342200 - Promotional services

79810000 - Printing services

79822500 - Graphic design services

79823000 - Printing and delivery services

79920000 - Packaging and related services

79921000 - Packaging services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Apr 20232 years ago
Submission Deadline
Not specified
Future Notice Date
21 Jun 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LLYWODRAETH CYMRU / WELSH GOVERNMENT - COMMERCIAL DELIVERY
Contact Name
Angharad Simmonds
Contact Email
commercialprocurement.peoplecorporate@gov.wales
Contact Phone
+44 3007900170

Buyer Location

Locality
CAERPHILLY
Postcode
CF83 8WT
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL Wales
Local Authority
Caerphilly
Electoral Ward
Bedwas and Trethomas
Westminster Constituency
Caerphilly

Further Information

Notice Documents

  • https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR435917
    Baby Bundle Supply, Packing and Distribution - The Welsh Government will shortly be commencing a procurement exercise for the sourcing of products, registration, assembly, storage and delivery of Baby Bundles in Wales. The Contract Notice will be advertised separately to this Prior Information Notice (PIN) in late June 2023. Baby Bundles is a Welsh Government initiative to provide a 'welcome to the world' gift, comprising of a range of products for the child's first months. The bundle will be provided free of charge to all new and expectant parents resident in Wales. The purpose of this further PIN is to alert potential bidders to a pre-market engagement event that we will use to: Further inform our final tender specification. Explore options to deliver on our social procurement duty. Set out our requirement in relation to Carbon Reduction Plans. A virtual pre-market engagement event is due to take place on Microsoft Teams at 2pm on 24th May 2023. To register your interest and receive an invite for this event, please email: commercialprocurement.peoplecorporate@gov.wales If you have already registered your interest for the previous PIN, we will automatically contact you with an invite. The contract will have the potential for a requirement of between 25,000 to 35,000 bundles per year. It is important to note the projected number of baby bundles is subject to change. The contract is intended to initially be for two years, with an option to extend for one further year. We require the successful contractor to be ready to distribute baby bundles from February 2024.

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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