Notice Information
Notice Title
Provision of a Cashless Catering System
Notice Description
Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.
Lot Information
Lot 1
Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units. The new system must improve the management information in relation to the following: - Improved uptake of school meals in secondary schools. - A reduced risk of errors in ordering in each establishment. - A more stable and reliable system within schools, which will reduce queuing and improve the overall dining experience. - Improved monitoring by service management to drive down waste and costs. The successful supplier will be responsible for migrating Pembrokeshire County Council's existing data for pupils into the new system by no later than 1st September 2025
Options: Option to purchase Nutritional Analysis Software and Secondary and Middle School pre-order Software.
Renewal: up to 24 months
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-kuma6s-140983
- Publication Source
- Sell2Wales
- Latest Notice
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=140983
- Current Stage
- Award
- All Stages
- Planning, Tender, Award
Procurement Classification
- Notice Type
- OJEU - F3 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
48 - Software package and information systems
55 - Hotel, restaurant and retail trade services
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
30142000 - Accounting machines and cash registers
48000000 - Software package and information systems
48110000 - Point of sale (POS) software package
48444000 - Accounting system
55512000 - Canteen management services
55520000 - Catering services
55524000 - School catering services
72514000 - Computer facilities management services
Notice Value(s)
- Tender Value
- £500,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £398,379 £100K-£500K
Notice Dates
- Publication Date
- 8 Jul 20257 months ago
- Submission Deadline
- 13 Mar 2025Expired
- Future Notice Date
- 10 Jun 2024Expired
- Award Date
- 26 Jun 20258 months ago
- Contract Period
- 1 Sep 2025 - 31 Aug 2030 Over 5 years
- Recurrence
- At the end of the 5 years initial contract period or after 5 years if the extension option is utilised
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Not Specified
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PEMBROKESHIRE COUNTY COUNCIL
- Contact Name
- Not specified
- Contact Email
- donna.murphy@pembrokeshire.gov.uk, nigel.morgan@pembrokeshire.gov.uk
- Contact Phone
- +44 1437775905
Buyer Location
- Locality
- PEMBROKESHIRE
- Postcode
- SA61 1TP
- Post Town
- Swansea
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL4 Mid and South West Wales
- Small Region (ITL 3)
- TLL42 South West Wales
- Delivery Location
- TLL14 South West Wales
-
- Local Authority
- Pembrokeshire
- Electoral Ward
- Haverfordwest: Castle
- Westminster Constituency
- Mid and South Pembrokeshire
Further Information
Notice Documents
-
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR475936
Provision of a Cashless Catering System - Initially, the Council is seeking tenders for the supply and installation of a centralised cashless catering and nutritional analysis system in all schools and mobile units -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JAN497314
Provision of a Cashless Catering System - Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units. -
https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525370
Provision of a Cashless Catering System - Pembrokeshire County Council operates a centrally managed catering service. This service currently provides catering arrangements for 52 primary schools, 3 middle schools, 5 secondary schools, 1 special school and 1 pupil learning centre. In addition to its school settings the Council also has 2 mobile units which provide catering for outdoor events. Initially the Council is seeking tenders for the supply and installation of a centralised Cashless Catering system in all education settings and mobile units.
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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