Planning

A Replacement Asset Management System for Caerphilly CBC

CAERPHILLY COUNTY BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Planning

08 Oct 2024 at 00:00

OJEU - F1 - Prior Information Notice
Summary of the contracting process

Caerphilly County Borough Council is in the planning stage for the procurement of a Replacement Asset Management System. The council is seeking input from potential suppliers for integrating all current asset data and functionality into one modern, multi-functional system. The procurement is classified under the general public services category and is planned to be carried out in the UKL16 region. Interested parties are required to submit their responses by 12 noon on Tuesday, 29 October 2024. This request for information (RFI) aims to understand available market solutions to improve data integration, efficiency, and decision-making.

This tender offers significant opportunities for businesses specialising in asset management systems, data integration, and technology solutions. Companies that provide innovative and comprehensive asset management platforms could benefit from this procurement exercise. It is well-suited for businesses that have experience in reducing data entry redundancies, enhancing transparency, and providing real-time data for better management decisions. Engaging in this RFI exercise allows businesses to influence the future specifications and requirements of Caerphilly County Borough Council's asset management system, thereby positioning themselves as competitive players for the eventual formal procurement process.

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Notice Information

Notice Title

A Replacement Asset Management System for Caerphilly CBC

Notice Description

Caerphilly County Borough Council (the Council) are issuing this notice as a request for information in relation to a replacement asset management system. The Council are seeking to consolidate several asset management systems currently used, integrating all asset data and functionality in one management system. This will mitigate the need to enter the same data into multiple systems, reduce the risk of input errors, create greater efficiencies, increase transparency and provide a real time data to inform better management decision-making. The purpose of this Request For Information (RFI) is to seek input from potential suppliers within the market, to establish the type of solution and functionality that is available for a modern, multi-functional asset management system.

Lot Information

Lot 1

The Council are requesting information for a replacement asset management system. Please refer to the output specification attached to this notice, suppliers should review the information in the output specification and answer the questions in the attached questionnaire. If you feel that your organisation can contribute to this RFI exercise, please complete the questionnaire and submit to procurement@caerphilly.gov.uk The deadline for responses is 12 noon on Tuesday 29 October 2024. Please note that this notice is for conducting a RFI exercise and is not a call for competition. It does not formally begin the procurement process or constitute any commitment by CCBC to undertake any procurement exercise or form any contractual relationship.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-145067
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145067
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
OJEU - F1 - Prior Information Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48781000 - System management software package

72212780 - System, storage and content management software development services

72212781 - System management software development services

77231000 - Forestry management services

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20241 years ago
Submission Deadline
Not specified
Future Notice Date
22 Nov 2024Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAERPHILLY COUNTY BOROUGH COUNCIL
Contact Name
Jessica Thomas
Contact Email
thomaj11@caerphilly.gov.uk
Contact Phone
+44 1443863161

Buyer Location

Locality
HENGOED
Postcode
CF82 7PG
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
TLL16 Gwent Valleys
Local Authority
Caerphilly
Electoral Ward
Ystrad Mynach
Westminster Constituency
Caerphilly

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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