Tender

Coleg Sir Gar, Coleg Gwent, Neath Port Talbot - Facility Management - Expression of Interest

WEPCO

This public procurement record has 1 release in its history.

Tender

19 Aug 2025 at 09:10

S2W Notice - Website Invitation to Tender Notice
Summary of the contracting process

WEPCo, based in Cardiff, is launching a tender process for facility management services, specifically targeting the Coleg Sir Gar, Coleg Gwent, and Neath Port Talbot campuses. This procurement falls under the services category, encompassing grounds maintenance and repair services. As part of the Mutual Investment Model, the project aims to deliver Hard Facility Management, Lifecycle Management, and interim Grounds Maintenance Services across new and redeveloped educational facilities, with the operational commencement anticipated by 2030. A two-stage tender process has been initiated, beginning with an Expression of Interest submission deadline on 17th September 2025, followed by a Pre-Qualification launch on 18th September 2025 and an Invitation to Tender release on 21st November 2025.

The tender presents valuable opportunities for businesses specializing in facility management, repair, and maintenance of educational centers. This contract requires providers with strong technical and managerial experience coupled with an emphasis on community benefits and commercial offering, catering to various curricular needs. Businesses in the sectors of maintenance services for plant, building installations, and machinery could thrive, especially those with a capacity for consortia bidding. WEPCo seeks partners with a commitment to supporting sustainable investments aligned with social, economic, environmental, and cultural priorities, making it a lucrative opportunity to engage in projects that contribute significantly to community enhancement.

How relevant is this notice?

Notice Information

Notice Title

Coleg Sir Gar, Coleg Gwent, Neath Port Talbot - Facility Management - Expression of Interest

Notice Description

WEPCO, a partnership between the Development Bank of Wales and Meridiam, is seeking an FM Service Provider to deliver the Hard FM, Lifecycle Management and interim Grounds Maintenance Services to the Coleg Sir Gar, Coleg Gwent and Neath Port Talbot Campuses.This bundle of project is being developed under the Mutual Investment Model (MIM), with an overall pipeline of 35 new schools and colleges throughout Wales.The Coleg Sir Gar Pibwrlwyd Campus in Carmarthenshire redevelopment will provide 14,857m2 of new education facilities which will provide accommodation for 14-19 students, Apprenticeships, Higher Education students and adult learners. It will accommodate up to 2,385 learners albeit the College operates a flexible timetable so it is not anticipated that all students will be on site at any one time.The Pibwrlwyd Campus will provide new accommodation to support the following curriculum and extra-curricular activities: Construction skills including carpentry, brick laying, plumbing, electrical and green skills. Other vocational skills including health and beauty, hospitality, catering and Independent Learning Skills (ILS). The facilities will also include a business centre and facilities to support students and staff during the college day, and for the community outside of core teaching hours. The Creative Arts element of the facilities will specialise in the delivery of Art and Design curricula including fashion, textiles, digital arts, animation, photography, painting, installation, media, drawing, printmaking, ceramics, jewellery, games design and sculpture. Creative Arts will have a distinct identity and location within the Pibwrlwyd campus, to reflect the Higher Education purpose of the facility and distinguish it from the Further Education provision delivered by the College elsewhere on the campus. Operational Commencement is expected no later than February 2029.The Coleg Gwent Campus will provide a new 16,000 m2 college building in the city centre of Newport on a brownfield development site with 5,700 m2 of available area at ground floor.The Newport Knowledge Quarter Campus in Newport City Centre will provide accommodation for 14-19 students, Apprenticeships, Higher education students and adult learners. The building is expected to cater for a combined student and staff population of c.2,200, with a maximum occupation of 3,500. The new facilities will deliver a mix of curricula and will include Business, Sciences, Independent Learning Skills (ILS), Construction, Visual Arts (Painting , Drawing, Photography/Video, Ceramics, etc), Hair and Beauty, Catering and Hospitality, Engineering and Skills Development (Math/Numeracy, English and Welsh Language etc).The facilities will also include a variety of non-curricula and social spaces designed to provide support to students and staff during the college day, and potentially for some community use (i.e. training restaurant) outside of core teaching hours.Operational Commencement is expected no later than September 2029.The NPTC Group of Colleges will deliver a new 12,410 m2 Further Education facility arranged over four floors, located on a brownfield site within the Port Talbot Harbourside development area. The new campus will replace the existing college facilities that have reached the end of their operational life and will accommodate approximately 1,400 students and 200 teaching and support staff.The new college will support a diverse curriculum offering, including Adult & Community Learning, Hair & Beauty, Health, Social & Childcare, Building & Engineering Services, Art & Design Science, Humanities, Business, Travel & IT, a Higher Education Centre, and PGCE programmes. The facilities will be designed to support both academic and vocational pathways, with dedicated spaces for practical learning, independent study, and staff collaboration.Operational Commencement is expected in Q1 2030.Tender Process Overview and deadlines - The tender will be run in a 2-stage process, with the initial SQ stage shortlisting prospective bidders who will be invited to participate in the Invitation to Tender stage. The SQ is scheduled to launch on the 18th of September 2025.The evaluation at the tender stage will be on the basis of the following criteria of the Hard Service Contract:* The technical, managerial and other relevant experience and ability of the Bidder (taking into account any relevant customer references);* The proposals related to Community Benefits delivery and compliance against the PA obligations; and* The overall commercial offering including contract derogations / enhancements and pricing.These key criteria will be assessed throughout the process, structured into the following sections:o Part A - General Company Information and Compliance Review (initial review to confirm the tender is a compliant tender)o Part B Technical Delivery Proposals and Community Benefits (carrying 70% of the overall weighting)* The Commercial Evaluation (carrying 30% of the overall weighting) including price review per college campus / tender derogations (where the total score may be adjusted to take into account of any derogations included within the Tender).with a focus on quality, deliverability and experience in delivering similar projects and the benefits of early contractor engagement.Although WEPCo is not a contracting authority, in the interests of transparency, it will be using a tendering procedure similar to the competitive dialogue procedure under the Public Contracts Regulations 2015 ("PCR15"). WEPCo is not however bound by PCR15 and nothing in this document or any of the tender documents is to be taken as an acceptance or a representation that WEPCo is subject to PCR15. WEPCo reserves the right to amend the tender process (including the criteria) at any stage by giving notice to the bidders. In order to access the Tender documentation and be invited to submit a response you must submit an Expression of Interest using the template provided in the "Additional Document" Section by the 17th of September 2025. A Meet the Buyer Event is scheduled to take place on the 10th of September 2025 at 10am please refer to 'additional documents' to register.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=154756.The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Before expressing interest, we encourage you to attend the Meet the Buyer Event which will take place on Wednesday the 10th of September from 10am.If you want to attend please complete the following form and you will be sent an invitation via teams : https://forms.office.com/e/SFbiFfF461Timescales:- Meet the Buyer Event : 10/09/25- Expression of Interest returns : 17/09/25Following Expression of Interest:- PQ release : 18/09/2025- ITT release : 21/11/2025- Preferred bidder : Early February 2026(WA Ref:154756)Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:a commitment to support responsible investment that delivers impact for now and for Future generations. The UN Sustainable Development Goals (SDGs) are central to WEPCo's goals and how it operates: they shape our strategy and our projects. We have ambitious plans for a Social Value programme that supports Wales Social, Economic, Environmental and Cultural priorities and are looking for a partner to support these goals.The buyer considers that this contract is suitable for consortia bidding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-kuma6s-154756
Publication Source
Sell2Wales
Latest Notice
https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=154756
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
S2W Notice - Website Invitation to Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

43 - Machinery for mining, quarrying, construction equipment

45 - Construction work

50 - Repair and maintenance services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

79 - Business services: law, marketing, consulting, recruitment, printing and security

80 - Education and training services

CPV Codes

43325100 - Grounds-maintenance equipment

45259000 - Repair and maintenance of plant

45259300 - Heating-plant repair and maintenance work

45261900 - Roof repair and maintenance work

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50340000 - Repair and maintenance services of audio-visual and optical equipment

50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery

50531000 - Repair and maintenance services for non-electrical machinery

50531100 - Repair and maintenance services of boilers

50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

50750000 - Lift-maintenance services

50883000 - Repair and maintenance services of catering equipment

77314000 - Grounds maintenance services

79993000 - Building and facilities management services

79993100 - Facilities management services

80490000 - Operation of an educational centre

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20253 months ago
Submission Deadline
17 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Not Specified
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WEPCO
Contact Name
Daniel McCarthy-Stott
Contact Email
Not specified
Contact Phone
+44 7736963867

Buyer Location

Locality
CARDIFF
Postcode
CF11 9HA
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Riverside
Westminster Constituency
Cardiff West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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Creative Arts will have a distinct identity and location within the Pibwrlwyd campus, to reflect the Higher Education purpose of the facility and distinguish it from the Further Education provision delivered by the College elsewhere on the campus. Operational Commencement is expected no later than February 2029.The Coleg Gwent Campus will provide a new 16,000 m2 college building in the city centre of Newport on a brownfield development site with 5,700 m2 of available area at ground floor.The Newport Knowledge Quarter Campus in Newport City Centre will provide accommodation for 14-19 students, Apprenticeships, Higher education students and adult learners. The building is expected to cater for a combined student and staff population of c.2,200, with a maximum occupation of 3,500. The new facilities will deliver a mix of curricula and will include Business, Sciences, Independent Learning Skills (ILS), Construction, Visual Arts (Painting , Drawing, Photography/Video, Ceramics, etc), Hair and Beauty, Catering and Hospitality, Engineering and Skills Development (Math/Numeracy, English and Welsh Language etc).The facilities will also include a variety of non-curricula and social spaces designed to provide support to students and staff during the college day, and potentially for some community use (i.e. training restaurant) outside of core teaching hours.Operational Commencement is expected no later than September 2029.The NPTC Group of Colleges will deliver a new 12,410 m2 Further Education facility arranged over four floors, located on a brownfield site within the Port Talbot Harbourside development area. The new campus will replace the existing college facilities that have reached the end of their operational life and will accommodate approximately 1,400 students and 200 teaching and support staff.The new college will support a diverse curriculum offering, including Adult & Community Learning, Hair & Beauty, Health, Social & Childcare, Building & Engineering Services, Art & Design Science, Humanities, Business, Travel & IT, a Higher Education Centre, and PGCE programmes. The facilities will be designed to support both academic and vocational pathways, with dedicated spaces for practical learning, independent study, and staff collaboration.Operational Commencement is expected in Q1 2030.Tender Process Overview and deadlines - The tender will be run in a 2-stage process, with the initial SQ stage shortlisting prospective bidders who will be invited to participate in the Invitation to Tender stage. The SQ is scheduled to launch on the 18th of September 2025.The evaluation at the tender stage will be on the basis of the following criteria of the Hard Service Contract:* The technical, managerial and other relevant experience and ability of the Bidder (taking into account any relevant customer references);* The proposals related to Community Benefits delivery and compliance against the PA obligations; and* The overall commercial offering including contract derogations / enhancements and pricing.These key criteria will be assessed throughout the process, structured into the following sections:o Part A - General Company Information and Compliance Review (initial review to confirm the tender is a compliant tender)o Part B Technical Delivery Proposals and Community Benefits (carrying 70% of the overall weighting)* The Commercial Evaluation (carrying 30% of the overall weighting) including price review per college campus / tender derogations (where the total score may be adjusted to take into account of any derogations included within the Tender).with a focus on quality, deliverability and experience in delivering similar projects and the benefits of early contractor engagement.Although WEPCo is not a contracting authority, in the interests of transparency, it will be using a tendering procedure similar to the competitive dialogue procedure under the Public Contracts Regulations 2015 (\"PCR15\"). 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